Geographic Names and Corporate Bodies

1. Geographic Names and Corporate Bodies LIS 532 - Session 7

2. AACR2 Part II Choice of access points Chap. 21 Forms of access points (Chap. 22-26) Persons Geographic Names Ch. 23 Corporate Bodies Ch. 24 Uniform titles References Ch. 26

3. Ch. 23 - Geographic Names – Choice of Form • 23.2A1. Use the English form of the name of a place if there is one in general use. Determine this from gazetteers and other reference sources published in English-speaking countries. In case of doubt, use the vernacular form … .

4. MARC21 Authority Record - Geographic Name 151_0 |a Munich (Germany) 451 _0 |a München (Germany) 451 _0 |a Mnichov (Germany) 451 _0 |a Minhen (Germany) 451 _0 |a Munique (Germany) 451 _0 |a Miwnkh¯en (Germany) 451 _0 |a Miunkhen (Germany) 451 _0 |a Minkhen (Germany) English form Vernacular form Forms in other languages

5. English Form – Exceptions - Example 23.2B1.If the country has more than one official lnaguage, use the form most commonly found in English-language sources. 151 _0 $a Trois-Rivières (Québec) 451 _0 $a TroisRivières, Québec 451 _0 $a Three Rivers (Québec)

6. Changes in Place Names • Treat the new name as a new place • Make see also references to former and later names • Search also under former name: • Search also under later name:

7. Change in Geographic Name - Example 151 bb $a Ceylon … [various 451s] 551 bb $w b $a Sri Lanka [Search also under later heading: Sri Lanka] 667 bb$a SUBJECT USAGE: This heading is not valid for use as a subject [implication: it can be used as a corporate name]. Works about this place are entered under Sri Lanka. Notes: 1. 667 - Nonpublic General Note (R) 2. $w is the control subfield 3. value b = later heading

8. Change in Geographic Name - Example 151 bb $a Sri Lanka … [various 451s] 551 bb$w a $a Ceylon [Search also under earlier heading: Ceylon] 670 bb $a Fernando, N. Serendip to Sri Lanka, 1991: $b p. 29 (many names, Lanka, Serendib, Taprobane, Cellao, Zeilan) Notes: 1. 667 - Nonpublic General Note (R) 2. $w is the control subfield 3. value a = earlier heading

9. Additions – Differentiation and Specification 23.4C2. … If the place is in a state, province, territory, etc. of one of the countries listed above, add the name of the state, etc. in which it is located. 151 ## $a London (Ont.) 151 ## $a Québec (Québec) 451 #0 $a Quebec City (Québec) 23.4D2. If a place is located in England, the Republic of Ireland, Northern Ireland, Scotland, Wales, the Isle of Man, or the Channel Islands, add England, Ireland, Northern Ireland, Scotland, Wales, Isle of Man, or Channel Islands, as appropriate. 151 ## $a London (England) 451 #0 $a Londen (England) 451 #0 $a Londinium (England) 451 #0 $a Londres (England)

10. Additions – Differentiation and Specification 23.4F1. … If the addition of a larger place as instructed … is insufficient to distinguish between two or more places with the same name, include a word or phrase commonly used to distinguish them. … If there is no such word or phrase, give the name of an appropriate smaller place before the name of the larger place. 151 bb $a Tarbert (Strathclyde, Scotland) 151 bb $a Tarbert (Western Isles, Scotland) 23.4F2. If considered necessary to identify the place (as in the case of a community within a city), give the name of an appropriate smaller place before the name of the larger place specified as an addition by the preceding rules. 151 bb $a Hyde Park (Chicago, Ill.) 151 bb $a Swansea (Toronto, Ont.)

11. Questions?

12. Ch. 24 - Corporate Bodies 21.1B1. Definition. A corporate body is an organization or a group of persons that is identified by a particular name and that acts, or may act, as an entity. 24.1A. Enter a corporate body directly under the name by which it is commonly identified, except when the rules that follow provide for entering it under the name of a higher or related body … or under the name of a government. • Consult works issued by the body, or • Reference sources

13. Choice of form 24.1A. If the name of a corporate body consists of or contains initials, omit or include full stops and other marks of punctuation according to the predominant usage of the body. In case of doubt, omit the full stops, etc. Do not leave a space between a full stop, etc., and an initial following it. Do not leave spaces between the letters of an initialism written without full stops, etc. 24.2B. If variant forms of the name are found in items issued by the body, use the name as it appears in the chief sources of information … as opposed to forms found elsewhere in the items. 24.3A, Note 7. Use a form of name in a language suitable to the users of the catalogue if the body’s name is in a language that is not familiar to those users. 110 2b $a Canadian Association for Information Science. 410 2b $a Association canadienne des sciences de l'information 410 2b$a C.A.I.S. 410 2b$a A.C.S.I. 410 2b$a CAIS 410 2b$a ACSI

14. 24.1C – Changes of name 110 2# $a Science Service. $b Documentation Division. 510 110 2# $a American Documentation Institute. 510 110 2# $a American Society for Information Science. 510 110 2# $a American Society for Information Science and Technology.

15. 24.1C – Changes of name – Example 110 2# $a American Society for Information Science and Technology 510 2# $w a $a American Society for Information Science 510 2# $w a $a American Documentation Institute 510 2# $w a $a Science Service. $b Documentation Division Also, create authority records for each of the above 510s, in the 110 position, complete with appropriate cross-references.

16. 24.4C Additions – Differentiation and Specification 110 2b $a Liberal Party (Great Britain) 110 2b$a Liberal Party (India) 110 2b$a Liberal Party (New Zealand) 110 2b$a Liberal Party (P.E.I.)

17. 24.7 – Conferences, Congresses, Meetings, Etc. • MARC21 field 111 is used for main entry, conference, etc. • 24.7A1. Omit from the name of a conference, etc. … indications of its number, frequency or years of convocation. Example: International Online Information Meeting not9th International Online Information Meeting not 1987 International Online …

18. 24.7B2 – Additions for Specification 24.7B. Include the number of the conference, the year and the place in which it was held. - If the number is irregular, it should not be added: Conference on Technical Information Centers Administration (3rd : 1978 : Prague, Czechoslovakia) - If the location is part of the conference name, do not add it: Paris Symposium on Radio Astronomy

19. Conferences – Examples Form of entry: <Name> (<number> : <date> : <place>) • Subfield $n is the number of meeting • Subfield $d is date of meeting • Subfield $c is location of meeting 111 2# $a International Study Conference on Classification Research. $n (2nd $d 1964 : $c Elsinore, Denmark) 111 2# $a International Study Conference on Classification Research. $n (3rd $d 1975 : $c Bombay, India) 111 2# $a International Study Conference on Classification Research $n (6th $d 1997: $c London, England)

20. Space Telescope Science Institute symposium series ; 1 Stellar populations : proceedings of the Stellar Populations Meeting, Baltimore, 1986 May 20-22 edited by Colin A. Norman, Alvio Renzini, Monica Tosi. Cambridge, New York Cambridge University Press c1986.

21. Main Entry – Conference – Example 111 2#$a Stellar Populations Meeting $d (1986 : $c Baltimore, Md.) 245 10 $a Stellar populations : $b proceedings of the Stellar Populations Meeting, Baltimore, 1986 May 20-22 / $c edited by Colin A. Norman, AlvioRenzini, Monica Tosi.

22. 24.12 - Subordinate Bodies 24.12A. Enter a subordinate body (other than a government agency entered under jurisdiction …) or a related body directly under its own name … unless its name belongs to one or more of the [six] types listed in 24.13 e.g. Association of College and Research Libraries Exception – Type 1 International Federation of Library Associations and Institutions. Section on Cataloguing 110 2#$a American Society for Information Science. $b Pacific Northwest Chapter 110 2# $a University of Alberta. $b Archives.

23. 24.18 – Government Agencies Entered Subordinately 24.18A. Enter a government agency subordinately to the name of the government if it belongs to one or more of the following [eleven] types. Make it a direct or indirect subheading of the heading for the government as instructed in 24.19. Omit from the subheading the name or abbreviation of the name of the government in noun form unless such an omission would result in a heading that does not make sense. 110 1# $a Canada. $b Supreme Court 110 1# $a Canada. $b Environment Canada 110 1# $a Alberta. $b Human Rights Commission 110 1# $a Alberta. $b Legislature Library

24. Direct and Indirect Subheadings 24.14 – Corporate Bodies in General 24.19 – Government Agencies 24.19A. … Refer from the name in the form of a subheading of the name of its immediately superior body when the heading does not include the name of that superior body (see 26.3A7). 110 2b $a Edmonton Public School Board. $b Learning Resources Services 410 2b $a Edmonton Public School Board. $b Instructional Services Division. $b Learning Resources Services

25. Main entry – Corporate Body - Rule 21.1B2. General rule. Enter a work emanating from one or more corporate bodies under the heading for the appropriate corporate body … if it falls into one or more of the following categories: those of an administrative nature dealing with the corporate body itself … some legal, governmental, and religious works … those that record the collective thought of the body … those that report the collective activity of a conference … of an expedition … or of an event … falling withing the definition of a corporate body … provided that the conference, expedition, or event is named in the item being catalogued those that result from the collective activity of a performing group as a whole where the responsibility of the group goes beyond that of mere performance, execution, etc. … cartographic materials emanating from a corporate body other than a body that is merely responsible for their publication or distribution.

26. Questions?