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Travel Instructions

Travel Instructions. Step 1: Submit a Travel Assistance Program (TAP) r equest f orm to Laura Kent (Tulsa) or Laurie Bradford (Norman) for all travel (excluding practicum site visits). Allow plenty of time to receive your approval more than 30 days in advance of your travel.

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Travel Instructions

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  1. Travel Instructions

  2. Step 1: Submit a Travel Assistance Program (TAP) request form to Laura Kent (Tulsa) or Laurie Bradford (Norman) for all travel (excluding practicum site visits). Allow plenty of time to receive your approval more than 30 days in advance of your travel. http://cas.ou.edu/travel-assistance-program-tap

  3. Step 2: Submit a completed travel reimbursement claim form to Laura Kent (Tulsa) or Laurie Bradford (Norman)immediately following your trip.

  4. Areas with a star need to be completed before submission. Pleaseverify the rest is correct. Official mileage should come from ODOT’s website and should be recorded under “map.” Miles over what ODOT shows (up to 20) can be placed under “vicinity.” Mileage in your local area should be recorded under “vicinity.”

  5. More Useful Info on Reimbursement Forms: • ODOT’s website – http://www.okladot.state.ok.us/hqdiv/p-r-div/howfar/okmile.htm • For per diem rates, mileage rates, etc, please visit – http://www.gsa.gov/portal/content/104877 • Travel without prior written approval will NOT be reimbursed • Airline contacts: • Tulsa: TOTAL TRAVELSusanne Estrada(918)492-3980susanne@total-travel.com • Norman: JOURNEY HOUSE TRAVEL(405)366-8037

  6. Reimbursement Form Due Dates: • Travel for site visits should be received in Financial Services prior to 120 from the date of the first visit. Therefore, they should be submitted to Laura (Tulsa) or Laurie (Norman) no more than 90 days after the first date of travel. Requests made for travel more than 120 days ago will be taxed. • All other travel – within one month of travel date • Paperwork for travel during May and June should be submitted immediately following the trip

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