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Provide. RBOA INC 2013 ANNUAL MTG. Niceville City Hall 7:00 PM 5 March 2013. RBOA INC. Welcome -- thanks for coming Your participation in conduct of RBOA is greatly appreciated 402 members (properties) strong Board of Directors, Committees All Volunteers. AGENDA. CALL TO ORDER

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  1. Provide RBOA INC 2013 ANNUAL MTG Niceville City Hall 7:00 PM 5 March 2013

  2. RBOA INC Welcome -- thanks for coming Your participation in conduct of RBOA is greatly appreciated 402 members (properties) strong Board of Directors, Committees All Volunteers

  3. AGENDA • CALL TO ORDER • QUORUM VALIDATION • ANNOUNCEMENT OF STANDARDS • ELECTION OF DIRECTORS • TREASURER’S REPORT • PROPOSED 2013 BUDGET • COMMITTEE REPORTS • 2013 PROJECTS/CONSIDERATIONS • OPEN DISCUSSION

  4. BOARD OF DIRECTORS • PRESIDENT PAUL MARYESKI • VICE PRES AL HABERBUSCH • TREAS/SEC LINDA BLYTHE • ENVIRONMENT BILL PATRICK • ARCHITECTURE AL HABERBUSCH • COMPLIANCE FRANK STRASBURGER • MAINTENANCE FRANK STRASBURGER

  5. SPECIAL THANKS • WEBSITE MANAGEMENT • MICHAEL & JONI MCCAIN (MEMBERS) • CITY OF NICEVILLE • USE OF CITY HALL – no $$ charge • BOOK KEEPING/BILLING • MICHELLE ATKINSON • LANDSCAPING • PRO EARTHSCAPES (ON CONTRACT)

  6. SPECIAL THANKS • LAWN MAINTENANCE (cutting/trimming) • S & P LAWN SERVICE (ON CONTRACT) • TAX ACCOUNTANT • STEPHEN SHELTON, CPA • ENTRANCE LIGHTING • DESTIN LIGHTING (SUPPLIES) • PESTICIDE SERVICE • GRASS ROOTS (ON CONTRACT)

  7. SPECIAL THANKS • LEGAL ASSISTANCE • BECKER & POLIAKOFF (ON RETAINER) • JAY ROBERTS, ESQ • JOHN ANDRLE • GETTING THE WORD OUT (LAKE MATTERS) • CORPORATE MEMORY—LAKE HENDERSON

  8. PURPOSE AND POWER OF THE ASSOCIATION • “This Association is non-profit, does not contemplate pecuniary gain or profit to the members thereof. The specific purposes for which it is formed are to provide for maintenance, preservation and architectural control of the residential properties and to promote the health, safety and welfare of the residents of said properties.” (Article III of the By Laws)

  9. ROCKY BAYOU OWNERSHIP ASSOCIATION • QUORUM VALIDATION (26% of 402 = 105) • ANNOUNCEMENT OF STANDARDS • ELECTION OF DIRECTORS • 7 TOTAL: 5 NEEDED FOR QUORUM, 4 MUST VOTE • NOMINATIONS: SCOTT WILCOXEN • RESULTS --

  10. CY 2012 TREASURER’S REPORT $44K Annual Program 402 mbrs x $110 Money Mkt: $4,431.20 Checking: $5,873.29 Dam Fund: $5,425.35 _________ $15,729.84* *as of 31 Dec 2012 *as of 31 Dec 2011 ($28,000) *as of 31 Dec 2010 ($31,100)

  11. 2013 Annual Budget Income Annual Dues $44,220 Interest/Donations 200 Special Assessment 30,150 Total income $74,570 Expenses Accounting 3,000 Administrative 1,500 Grounds Keeping 8,000 Insurance 6,000 Landscaping 6,500 Legal & Professional 5,000 Newsletter 1,000 Projects 10,000 Repairs & Maintenance 1,500 Entrance Ways 1,000 Taxes 200 Utilities (elect/water) 6,250 Other (web site)100 Total Expenses $50,050 Net Gain (Loss) $ 24,520

  12. COMMITTEE REPORTS • ENVIRONMENTAL • COVENANT COMPLIANCE • ARCHITECTURAL CONTROL

  13. environmental

  14. ENVIRONMENTAL • THE LAKES: Amick, Phelps, Werk, Kenny, Henderson • CLOSE CONTACT WITH THE “LAKE DOCTOR” FOR VEGETATION CONTROL ON ALL LAKES • LAKE HENDERSON & LAKE WERK MORE PROBLEMATICAL • LAKE WERK: SPATTERDOCK LILIES • MONITOR SITUATION – early treatment is critical • CHEMICAL TREATMENT IS COSTLY • VEGETATION CAN BE CONTROLLED - NOT ELIMINATED • PLEASE LET THE BOARD KNOW IF YOU SEE A PROBLEM DEVELOPING--thanks

  15. ALLIGATORS • FLA FISH & WILDLIFE WILL RESPOND • IF GATOR > THAN 4 FEET IN LENGTH • GATORS GROW ONE FOOT EACH YEAR • FALL 2011 SMALL ALLIGATOR SPOTTED • TRAPPER UNSUCCESSFUL • LATE 2012 SMALL ALLIGATOR SPOTTED • NO ACTION TAKEN DUE TO SIZE • BE CAREFUL W/CHILDREN/SMALL PETS • GIVE US A CALL IF YOU SEE A GATOR • TELL US IT IS > 4 FEET IN LENGTH! • NO ACTION TAKEN DUE TO SIZE • BE CAREFUL WITH CHILDREN & SMALL PETS • TELL US IT IS BIGGER THAN 4 FEET IN LENGTH!!

  16. beavers

  17. BEAVERS • BEAVERS AT WORK IN LAKE WERK! • SEVERAL TREES TAKEN DOWN RECENTLY • TRAPPER CALLED-PERMIT OBTAINED • BEAVER REMOVED FROM LAKE: FEB 2013 • EMERALD COAST WILDLIFE REFUGE • DOES NOT RELOCATE BEAVERS • RECOMMENDED TRAP AND DESTROY DAM (PROTECT TREES WITH FENCING/WIRE MESH)

  18. COVENANT COMPLIANCE

  19. COVENANT COMPLIANCE

  20. COVENANT COMPLIANCE • VIOLATIONS: DIRECT NOTIFICATION TO PROPERTY OWNERS • FIRST STEP--LETTER FROM COMPLIANCE OFFICER • STEP TWO--LETTER FROM ATTORNEY….OR… • POTENTIAL FINE LEVIED BY BOD “FINING BOARD” • LASTLY…LETTER FROM ATTORNEY/LEGAL ACTION AS REQUIRED • DISCREPANCIES • GENERALLY A LACK OF KNOWLEDGE OF COVENANTS SPECIFICS • THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL COVENANTS

  21. FINING AMENDMENT • AMENDMENT TO THE BY-LAWS IN 2010 • 2012—THREE NOTICES SENT FOR FINING HEARING • TWO VIOLATIONS CORRECTED W/O HEARING • ONE FINING HEARING CONDUCTED • FINE ESTABLISHED ($25 DAILY TO MAX OF $2500) • FINE SUSPENDED PENDING CORRECTION • PROBLEM SOLVED SUMMER 2012 W/O FINE

  22. COVENANT COMPLIANCE • COVENANT COMPLIANCE • History • 16 in 2009 • 9 IN 2010 – 2 REPEAT VIOLATIONS • 8 in 2011 – FINING PROCESS HAS WORKED TO GAIN COMPLIANCE • 11 IN 2012 • TWO OWNERS ARE REPEAT OFFENDERS • VIOLATIONS INCLUDE: • BOATS/JET SKIS & TRAILERS • UTILITY TRAILERS • YARD UPKEEP AND GENERAL APPEARANCE • MOST VIOLATIONS CORRECTED AFTER FIRST LETTER • 2 OPEN ISSUES—BOTH ARE YARD UPKEEP RELATED

  23. ARCHITECTURAL CONTROL

  24. ARCHITECTURAL CONTROL • Who is on the Committee? Your neighbors!! Al Haberbusch - Chairman Bill Osthoff Paul Grimmig

  25. ARCHITECTURAL CONTROL • ACC Application – for any new house or addition to the property after a house is in place • Download application at rboa.net (first column) • Info required: what is it; what will it look like; what’s it made of; where will it be sited on the lot (include drawings/pictures, specs, site plan) • Owner (not realtor or contractor) agrees/certifies • Restrictive covenants are on the web site (click Documents) Find your address on member list – shows Unit Number • ACC will retain drawings for file – submit in 11” x 14” format

  26. ARCHITECTURAL CONTROL • Variance to Restrictive Covenants • Provide rationale – why can’t your project comply? • Provide written concurrence from owners adjoining your property, or owners that might be affected (e.g. across the street) • In granting set back waivers, RBOA assumes no responsibility for encroachment into Utilities/Drainage setbacks from County or other government agency. This is always noted in ACC approval “Notes”

  27. Package Types 2012 • 3 Fences • 2 Sheds • 1 Room Addition • 1 Enclose Existing Porch • 1 Pool/Fence

  28. PROJECTS • SEVERAL IMPROVEMENTS IN MIND • MARION & SHARON ENTRANCES • ONLY TWO UNIMPROVED RBOA ENTRANCES • CURBING: ESTIMATES FROM CSC OF FLORIDA • ENTRANCE SIGNS AS FOLLOW ON • RUCKEL/COLLEGE BLVD ENTRANCE • ISLAND REHAB: GRASS IS PROBLEMATICAL • SEVERAL TREES TO COME DOWN • LANDSCAPING PLAN TO BE DEVELOPED

  29. CONSIDERATIONS • DUES INCREASE • SPECIAL ASSESSMENTS • CHANGE TO BY LAWS • COVENANT EXTENSIONS • UNITS 1 & 2:expire this year!!

  30. DUES INCREASE IN 2014? • DIRECTORS TO SERIOUSLY ADDRESS IN 2013 (BOD CAN INCREASE DUES BY 10% ANNUALLY WITHOUT MEMBERSHIP APPROVAL (PER BY LAWS) • RBOA DUES ARE LOW GIVEN SIZE AND SCOPE OF ASSOCIATION • TO CONTINUE WITH PROJECTS/IMPROVEMENTS • BENCHES IN RUCKEL/WAVA PARK • DAM INSPECTIONS (PREVENTIVE MAINTENANCE)

  31. DUES INCREASE CON’T • MANAGEMENT COMPANY PROPOSAL • CONTRACT FOR SERVICES RENDERED • BOOK KEEPING, BILLING, COMPLIANCE INSPECTIONS, ACC ADMINISTRATION • MORE EFFICIENCY/CONSISTENCY • RBOA NEEDS IMPROVED RECORD KEEPING • STATUTORY COMPLIANCE IS IMPORTANT - SHOULD ENCOURAGE VOLUNTEERS FOR BOARD OF DIRECTOR SERVICE -

  32. Special Assessments • Considerations • Lakes are a major RBOA expense item • Lake Amick/Phelps Dam repair in 1994 • Lake Henderson Dam repair in 2005: $150,000 • $94 assessment for all members • 49 of 56 Lake Henderson property members contributed additional $2,000 • Lake Amick/Phelps Dam in 2010/2012: $31,000+ • By Laws do not allow varying assessment levels • BOD considering amendment to By Laws, Mar 2014 • To allow BOD to recommend varying levels • Members must approve any proposed assessment

  33. COVENANT AMENDMENTS • UNIT 1 COVENANTS EXPIRE DEC 2013 • FOREST ROAD, SHARON, MARION, GOLF COURSE • UNIT 2 COVENANTS EXPIRE SEPT 2013 • FOREST ROAD, COLLEGE BLVD, DIANE, IRENE CT, CARR, JASON, LAKE AMICK • FINAL BOD TRY in Mid 2013 • If fails: several unknown unknowns!!

  34. Real Estate Market • Market has bottomed: still buyers market • Jan-Feb 2013, 59 sales vs 66 in 2012 • Average 2013 price sold is up 9% VS 2012 • Clean and neat homes, right priced are selling • Updated helps: kitchen/baths/flooring/roof • New homes selling quickly • Homes for sale on MLS (90% of market) • Niceville: 15.6% are distressed • Short sales, foreclosures, bank owned (REO)

  35. Real Estate Market • RUCKEL PROPERTIES-NEW HOUSING DEV • BEHIND THE AIRPORT ON FOREST RD • INSIDE THE NICEVILLE BY PASS • PROPERTY ANNEXED BY CITY OF NICEVILLE • MIXED USE DEVELOPMENT • 1100 ACRES, 4400 UNITS • SINGLE FAMILY, TOWNHOMES, CONDOS, COMMERCIAL • HUFF HOMES-NEW HOUSING DEV • APPROX 30 HOMES OFF FORREST RD • ROCKY BAYOU STABLES AREA

  36. SPECIALINTERESTITEMS • NICEVILLE BY PASS WORK CONTINUES • COLLEGE & FOREST RD WILL BE WIDENED • COMPLETION IN 2014 • PARKING OFF DRIVEWAY-PLS DON’T!! • CRIME IN OUR AREAS • IT’S AROUND-TAKE PREVENTIVE STEPS • WATER METER REPEATERS • SOME IMPROVEMENT SEEN • PUBLIC SEWERAGE-no immediate plans

  37. GOING FORWARD • 2013 WILL BE A BUSY YEAR • COVENANT EXTENSIONS • DEVELOP PLAN FOR UNITS 1 & 2 • (LESS THAN HALF OF THESE PROPERTIES ARE IN RBOA/MAJORITY NEEDED TO EXTEND • CONSIDER ANNUAL DUES INCREASE • SPECIAL ASSESSMENT - BY LAWS CHANGE • MANAGEMENT COMPANY • COST/FEASIBILITY STUDY • PROJECTS/IMPROVEMENTS • SHOW PROGRESS—YOUR IDEAS WELCOME

  38. THANK YOU FOR COMING HAVE A GOOD YEAR!!

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