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College of Liberal Arts and Sciences Student Council

College of Liberal Arts and Sciences Student Council. Financial Training. Register with CSAI Register with CLASSC Officers must have at least a 2.5 GPA Training with SG Training with CLASSC. Organizations. Student Acquisition Request Forms Docutraq Submit SARs Training Links

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College of Liberal Arts and Sciences Student Council

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  1. College of Liberal Arts and Sciences Student Council Financial Training

  2. Register with CSAI • Register with CLASSC • Officers must have at least a 2.5 GPA • Training with SG • Training with CLASSC Organizations

  3. Student Acquisition Request Forms • Docutraq • Submit SARs • Training Links • 3 weeks for submission (21 Business Days) SARs

  4. Must Include • Organization name (Title Bar) • Example: HPF • Specific Title of Event (Title Bar) • Line Item # SARs

  5. Filling Out a SAR • Vendors • See if the store you are buying your items from is there. If it is not then create a new vendor under your name. You can do so by clicking on “Add a new vendor” • You can NEVER have too much information!! It is better to give more information then not enough and have it denied

  6. Money Categories • Include: • 02 Programs • 04 Printing • 05 Supplies • 06 Advertising • 08 Technical • 10 Travel • 16 Awards • 43 Off Campus Facilities • 57 Copies • 66 Food Line Items

  7. Line Item Descriptions • 02 Programs • 04 Printing • 05 Supplies • 06 Advertising • 08 Technical • 10 Travel • 16 Awards • 43 Off Campus Facilities • 57 Copies • 66 Food

  8. Limitations on Spending • Off-Campus Rentals - $500 maximum limit • DJ services - $200 maximum • Awards - $30 per award maximum • Can NOT fund alcohol or clothing • Can NOT fund groups charging dues • Events being held with Student Government money must be free and open to all University of Florida students.

  9. $1,500 per yr • Requires Written Requests to CLASSC • Prohibited request Line Item Transfers

  10. Fundraising • Funds received from sources other than Student Government • Department • Non-Profit • We do not give money for fundraisers Outside Revenue

  11. Travel • Reimbursement basis only • Pick up the form in SG Finance Group Travel • Turn in original receipts within 30 days after returning from the trip

  12. Travel SAR submission • Before leaving on a trip, you must submit travel SAR online. • 3 weeks • The sooner you submit the paperwork the more likely it will be approved before you leave. • Any items paid for before the SAR is approved, will NOT be reimbursed. • Ex. advance hotel reservations, airline tickets, etc. • Make sure ALL information is filled out on the form • including UF ID number and SSN

  13. Travel Receipts • Submit original receipts to SG • 30 days • On the Receipts • How it was paid • If this information does not appear on the receipt • A credit card statement • Bank statement • For hotels, the check-out receipt is preferred.

  14. ufclassctreasurer@gmail.com • Please allot me a 48 hour turn-around due to student activities and classes. • Remember to have all SARs submitted 3wks prior to the event you are requesting fund for. Contact Me

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