Kim Antonsen Director, Administration Brandy Daniels Meeting Coordinator

1. Kim AntonsenDirector, AdministrationBrandy DanielsMeeting Coordinator WECC Meetings – Administrative Support September 5, 2013 Salt Lake City, UT

2. WECC Meeting Support • Administer WECC meeting policy • Manage WECC meeting space • Ensure meetings follow WECC Bylaws and committee charters • Support all staff liaisons • Administer WebEx and Ready Conference tools

3. WECC Meeting Policy • Primary location for WECC meetings is Salt Lake City • Cost drivers for meetings include hotel meeting room, catering, and A/V • Avg. daily cost p/p – hotel meeting: $105 • Additional A/V costs for break-out rooms • Avg. daily cost p/p – WECC SLC meeting: $25 • Avg. daily cost p/p – Hosted meeting: +/- $40

4. WECC Meetings – Logistics and Support • Scheduling meetings • Meeting space and other requirements • Announcing meetings, posting notices • Meeting the Bylaws and charter requirements • Reaching the right groups for your meetings • Posting materials • Background materials and presentations • Other administrative support available

5. Meeting Services – WECC tools • WECC.biz • Announcements – creating and sending • Committee pages – posting and updating • Meeting pages – creating and updating • WECC – with your staff liaison • Meeting Request form • Meeting Materials templates • Meeting Room Requests

6. Meeting Services – Other tools • WebEx • How does it work? • Document collaboration • Audio only

7. Kim Antonsen Director Administration kantonsen@wecc.biz 801-883-6843 Questions?