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E-TENDER USER GUIDE FOR VENDOR EMPTORIS VERSION 9

E-TENDER USER GUIDE FOR VENDOR EMPTORIS VERSION 9. URL : https:// shell-sourcing.emptoris.com. Contact Person: Linda Yong, tel : 673-3372593 Email address: chui-chu.yong@shell.com Abd Hizam Abd Kadir, tel : 673-3376594 Email address: Abd-Hizam.AbdKadir@shell.com

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E-TENDER USER GUIDE FOR VENDOR EMPTORIS VERSION 9

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  1. E-TENDER USER GUIDE FOR VENDOR EMPTORIS VERSION 9 • URL : https://shell-sourcing.emptoris.com Contact Person: Linda Yong, tel: 673-3372593 Email address: chui-chu.yong@shell.com Abd Hizam Abd Kadir, tel: 673-3376594 Email address: Abd-Hizam.AbdKadir@shell.com Tan Yong Kui, tel: 673-3373865 Email address: Yong-Kui.Tan@Shell.com

  2. 1a. Log into the system 1/5 – Key in Name & Password SCREEN SHOT SCRIPT • Type in the URL address https://shell-sourcing.emptoris.com • Type in Login Name • Type in Password. • First time login. You are given a password by EmptorisSupport@us.ibm.com. You are require to change password at first login. The password should have at least one capital letter and one number Type in Name, Password & Click Login • Test Users: • demo1 = Demobsp1 • demo2 = Demobsp2 • demo3 = Demobsp3 • demo4 = Demobsp4

  3. 1b. Log into the system 2/5 – Forgot your Login Name or Password?

  4. 1c. Log into the system 3/5 – Forgot your Login Name? 1b. Log into the system 2/5 – Forgot your Login Name or Password? Forgot your Login Name? Type in your email address Click OK EmptorisSupport@us.ibm.com will send you your login name.

  5. 1d. Log into the system 4/5 – Forgot your Password? Forgot your Password? Type in your Login Name Click OK EmptorisSupport@us.ibm.com will send you a new Password.

  6. 1. Log in to the system 1e. Log into the system 5/5 – Terms & Conditions SCREEN SHOT SCRIPT • Click • Or Click

  7. 2a. View Tender Documents - 1 / 5 - Select Auction SCREEN SHOT SCRIPT Default Status • Default Status • = Open/Pending/ • Paused • To view Tender • with other Status • Click the Drop down • Menu • Click RFx Name To view Tender with other status Click the drop down menu Click RFx Name

  8. 2b. View Tender Documents – 2/5 – Open Attachments SCRIPT • IMPORTANT • The Tenderer’s attention is drawn to the following prior to commencing the download and opening of the attachments to this tender: • The attachments to this tender are in various file formats. • Tenderers are NOT PERMITTED to make any alterations, additions to or deletions from the tender documents, whether in hardcopy or in electronic file format ,unless expressly instructed to do so by the COMPANY. • Separate provisions are made within the tender documents should the tenderer wish to bring to the attention of the COMPANY any concerns with the format, content or wording of the tender documents. • Tenders submitted to the COMPANY that contain unauthorized alterations, additions or deletions from the original that are not expressly instructed by the COMPANY WILL BE disqualified from the tender process.

  9. 2b. View Tender Documents – 3/5 – Open Attachments SCREEN SHOT SCRIPT • Click To view Tender document Click RFx Attachments

  10. 2c. View Tender Documents - 4/5 - Open/Download Document SCREEN SHOT SCRIPT • Click • Content of the file To Open/Download Tender Document Click Content of the file

  11. 2d. View Tender Documents – 5/5 - Open or Save Document SCREEN SHOT SCRIPT • Click • Or Click Open or Save

  12. 3a. Request For Clarification/Submit Acknowledgement – 1/8 – Via Messages SCREEN SHOT SCRIPT • Click

  13. 3b. Request For Clarification/Submit Acknowledgement – 2/8 – Create Message SCREEN SHOT SCRIPT • Click • Click Click Create

  14. 3c. Request For Clarification/ Submit Acknowledgement – 3/8 – Create Message Text SCREEN SHOT SCRIPT • Select All Hosts (Default) • Key Subject & Message Text • Click attachment (if any) Click Attachments

  15. 3d. Request For Clarification/Submit Acknowledgement – 4/8 – Create Message with Attachment SCREEN SHOT SCRIPT • Click Click Add Attachment

  16. 3e. Request For Clarification/Submit Acknowledgement – 5/8 – Upload Message Attachment SCREEN SHOT SCRIPT • Type in Name • Click • Click • Click Type in Name Click Browse Click Save Click Close

  17. 3f. Request For Clarification/Submit Acknowledgement – 6/8 – Submitted Message Attachment for Review/Delete SCREEN SHOT SCRIPT • Click Content • Click Close 4. Click Close • To delete uploaded • Document • Tick the box (Select) • & Click • To Resubmit document • Click • To view Uploaded document • Click Content

  18. 3g. Request For Clarification/Submit Acknowledgement – 7/8 – Send Created Message to Auction Team Members SCRIPT SCREEN SHOT SCRIPT • Click All Hosts • Click Send 1. Click All Hosts 2. Click Send

  19. 3h. Request For Clarification/Submit Acknowledgement – 8/8 – Submitted Message Accepted SCREEN SHOT SCRIPT • Click Close Sent Message displayed Click Close Reminder All enquires, tender acknowledgement, Business Principle & Secrecy Agreement via RFX Messages

  20. 4a. Accept or Decline E-Tender – 1 / 3 SCREEN SHOT SCRIPT • Click • Or Click Accept or Decline

  21. 4b. Accept or Decline E-Tender - 2/3 - Accept SCREEN SHOT SCRIPT • Click OK Click OK

  22. 4c. Accept or Decline E-Tender - 3/3 - Decline SCREEN SHOT SCRIPT • Click OK Click OK Tender automatically removed

  23. 5a. Submit E-Tender – 1/9 – Place/Revise Response SCREEN SHOT SCRIPT • Click Click Place Response

  24. 5b. Submit E-Tender - 2/9 – Create/Edit Response SCREEN SHOT SCRIPT • Type Yes • Click 1. Type “yes’” 2. Click 2nd Paper Clip

  25. 5c. Submit E-Tender – 3/9 - Create Attachments SCREEN SHOT SCRIPT • Click Click Add Attachment

  26. 5d. Submit E-Tender – 4/9 - Upload Attachments SCREEN SHOT SCRIPT • Type in Name • Click • Click • Click • Type in Name • Click Browse • Click Save • Click Close

  27. 5e. Submit E-Tender - 5/9 - Attachment Accepted for Review/Delete SCREEN SHOT SCRIPT • Click Content • Click 4. Click Close • To delete uploaded • Document • Tick the box (Select) • & Click • To Resubmit document • Click • To view Uploaded document • Click Content

  28. 5f. Submit E-Tender – 6/9 - Save Attachments SCREEN SHOT SCRIPT • Click • Click • Click Save • Click Close

  29. 5g. Submit E-Tender – 7/9 - Check Submission Responses SCREEN SHOT SCRIPT • Check Status = R (Responded) Bid Status R = Responded

  30. 6. Log Out SCREEN SHOT SCRIPT • Click To Logout Click

  31. 7. Status of E-Tenders SCREEN SHOT SCRIPT • RFx Acceptance • No acknowledgement • = Blank • Acknowledge receipt • = • Submitted tender • = If the RFx Acceptance is blank – you have not accepted our tender If the RFx Acceptance is tick – you have accepted our tender If the RFx Acceptance is R – we have received your tender

  32. REMINDER Do not send your messages here You need to attach it in RFx messages 32

  33. You can use Emptoris Sourcing V9 on any of the following browsers: • l Microsoft Internet Explorer (IE) 8 • l Microsoft Internet Explorer (IE) 9 • l Mozilla Firefox 12 • l Google Chrome 18 • Note: While you are working with Emptoris Sourcing, you should disable any pop-up blocker software and any personal firewall software on your computer

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