OAS Priority Setting Process Three steps to decision - making

OAS Priority Setting ProcessThree steps to decision-making A presentation by Pierre Giroux Alternate Representative of Canada & Chair of the CAAP Working Group on OAS Program Review November 2009

OAS Priority Setting Process: 3 Steps Step 1: Sub-pillar ranking by Member States Step 2: Comparison of results Step 3: Intra-sub-pillar decision

…Step 1 Sub-pillar ranking by Member States • Ranking process uses three levels of aggregation: 8 pillars, 35 sub-pillars and over 100 groups of mandates • Current OAS exercise would focus on ranking the 35 sub-pillars by using a pool of 200 points

…Step 1 Sub-pillar ranking by Member States • Each Member State would determine their national priorities according to their own perception of the value of OAS activities • Prioritization process is a hybrid ranking methodology: There are technical and politicalpoint attributions

…Step 1 Technical attribution: An explanation • Each Member States would evaluate all 35 sub-pillars using a questionnaire based on 12 criteria • Results of the technical evaluation of each sub-pillar would vary from 0 to 5 points

…Step 1 Technical attribution: An example Sub-pillar: Legal cooperation 3 points 3 points

…Step 1 Technical attribution: An example Sub-pillar: Legal cooperation 42 3.5

…Step 1 Technical attribution: An example 3.5 points 3.5 points

…Step 1 3.6 4.6 3.5 3.5 4.2 3.1 4.5 4.6 3.2 4.6 3.9 4.5 3.2 4.2 3.1 4.8 3.5 3 4.9 4 3.1 2.1 3.7 3.7 3.6 2.9 3.1 3.5 3.2 130.6 2.9 4.7 3.6 4.1 44.4 3.5 4.4 69.4

…Step 1 Political attribution • Residual points from the technical attribution can be redistributed to preferred sub-pillars • Final point attribution process consists of redistributing the 25 bonus points to preferred sub-pillars (up to max of 25 points per sub-pillar)

…Step 1 Political attribution: An example Question: Based on political considerations, should the sub-pillar receive more points? 8.2 3.2 5 10 18.2 5.1 25 4.9 10 15 2.1 0 2.1 -2.1 0 3.1 0 3.1 2.1 -1 3.2 0 3.2 -1 2.2 130.6 69.4 200 200 200 175 44.4 25 69.4

Step 2 OAS Priority Setting Process Step 1: Sub-pillar ranking by Member States Step 2: Comparison of results Step 3: Intra-sub-pillar decision

… Step 2 Comparison of results • Member States would compare results on national ranking exercise

Step 3 OAS Priority Setting Process Step 1: Sub-pillar ranking by Member States Step 2: Comparison of results Step 3: Intra-sub-pillar decision

…Step 3 Intra-sub-pillar decision Maintain budget YES Increase budget (What else to cut?) Should all activities within this sub-pillar be maintained? YES Maintain level of activity Cost reduction? NO Activity intensity reduction? NO Other funding sources? Activity prioritization and selection?

OAS Priority Setting Process Three steps to decision - making