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Revising Business Messages

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Revising Business Messages

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    1. CHAPTER 4 Revising Business Messages

    4. Memo Revised for Conciseness

    5. Concise Wording

    6. Limit Long Lead-Ins

    7. Drop Unnecessary Fillers

    10. Remove Redundant Words advance warning close proximity exactly identical filled to capacity final outcome necessary requisite new beginning past history refer back serious danger

    11. Remove Redundant Words advance warning close proximity exactly identical filled to capacity final outcome necessary requisite new beginning past history refer back serious danger

    12. Dump Trite Expressions

    13. Jargon Computer Jargon queue export bandwidth Alternative list of documents waiting to be printed transfer data from one program to another Internet capacity

    14. Slang to “bag on” clueless turkey chill/chill out to tease, to nag, or to complain unaware, naďve someone stupid or silly relax

    15. Slang

    16. Clichés

    19. Buried Verbs Revise verbs that have been converted to nouns.

    20. Buried Verbs

    21. Buried Verbs

    22. Control Exuberance To sound credible, don’t overuse intensifiers such as very, definitely, quite, completely, extremely, really, actually, and totally

    23. Precise Words Revise your writing to include precise words. Strive for specific verbs, concrete nouns, and vivid adjectives. Beware of unclear pronouns.

    24. Precise Words

    27. Designing Documents for Readability Employ white space.

    28. Designing Documents for Readability

    29. Designing Documents for Readability

    30. Designing Documents for Readability

    31. Designing Documents for Readability

    32. Designing Documents for Readability

    33. Designing Documents for Readability

    34. Designing Documents for Readability

    37. What to Watch for in Proofreading Spelling Grammar Punctuation Names and numbers Format

    38. Proofreading Marks

    40. How to Proofread Complex Documents Allow adequate time. Print a copy, preferably double-spaced. Be prepared to find errors. Read once for meaning and once for grammar/mechanics. Reduce your reading speed.

    41. Have someone read aloud the original while someone else checks the printout. Spell names. Spell difficult words. Note capitalization. Note punctuation. How to Proofread Complex Documents

    42. END

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