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Santa Clara County Asset Management Approach

Santa Clara County Asset Management Approach. Tong Hong, Santa Clara County Kevin Fehon, DKS Associates Rich Shinn, DKS Associates May 15, 2003. Asset Management . Systematic process of maintaining, upgrading and operating physical assets cost-effectively

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Santa Clara County Asset Management Approach

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  1. Santa Clara County Asset Management Approach Tong Hong, Santa Clara County Kevin Fehon, DKS Associates Rich Shinn, DKS Associates May 15, 2003

  2. Asset Management • Systematic process of maintaining, upgrading and operating physical assets cost-effectively • Configuration Management and Cable Management are two subsets of Asset Management

  3. Configuration Management Overview • Purpose – procedures and processes that allow system managers to control which components are included in the system and how those components will interface with others • The County program will consist of: • Procedure Manual (20 pages) • Small customization to existing maintenance management software application (FRMS) • What elements does this cover? • All TOS system components located in the TOC, Hubs and intersections

  4. Configuration Management Overview • How will this benefit an agency? • Puts the process on paper • Establishes guidelines and standards to follow • Heightened visibility and awareness of system components and interfaces improves troubleshooting • Establishes a process for managing system changes in an orderly manner • Requires “off-line” testing prior to introducing system changes • Establishes “fall-back” procedures in the event a system configuration change is unsuccessful

  5. CM Components Configuration Management Configuration Identification Configuration Change Control Configuration Status Accounting Configuration Audits • Configuration Identification - ID and document the functional and physical characteristics of the Configuration Items (CI) • Change Control – Systematic review process of all proposed changes to the system prior to implementation • Configuration Status Accounting – Record and report info needed to track status of proposed changes and implementation status of approved changes • Configuration Audit - Audit the CI’s to verify conformance to specs and performance standards

  6. Santa Clara County Focus • Establish a Change Control Board • Responsible for consulting/coordinating with outside agencies that are impacted by County changes • Prepare a Configuration Management Manual (20 pages max) • Modify current maintenance software application (FRMS) for CM functions

  7. Cable Management Software (CMS) • Primary Functions • Map the network graphically using GIS software and aerial photos • ID and inventory end electronics • Track individual fiber strands or copper pairs that are used by each device • Why is this important? • The fiber optic infrastructure is the most valuable TOS asset • CMS will allow the County to manage the system more effectively

  8. Cable Management Software (CMS) • Four applications were considered • FiberBase Cable Management Software (ADC) • Ulticam 2000 (Total Wire Software) • Opticon (Corning Cable Systems) • OSPInsight (Advance Fiber) • DKS recommended OSPInsight after evaluating each application based on sixteen criteria. • Some of the criteria are: OTDR Storage, GIS support, Aerial Photo Overlay, Report Tools, Database, Client/Server requirements, Technical Support offerings

  9. Graphically maps the network Integrated Mapping using MapInfo or ESRI GIS Software Lists of pertinent network attributes Click on any object to get more detail Select any item to get more information or show it on the map Relationships between one item and another

  10. Useaerial photosas the backdrop to get even greater detail of your network. Graphically maps the network

  11. a simple interface for … • Maps • Dialog Boxes • Schematics • Drawings • Photos Identify and inventory end electronics

  12. Examine any cable in the network to get end-to-end analysisof every fiber inside of that cable! Track individual fiber strands or twisted pairs

  13. Cost Information • Software: • OSP Insight • OSP Insight Edit - $4,900/seat • OSP Insight View - $1,600/seat • OSPM Web - $18,000/seat • Tomcat Middleware - $0 • Annual maintenance – 20% • GIS • OSP Insight supports MapInfo and ESRI • San Jose and County decided to use ESRI • GIS licenses to be purchased separately • Databases • Oracle 9i - $300/seat • Access - $0 (included with Microsoft Office) • Training • OSP Insight Edit - $1,500/person (4 day class on-site or in Utah) • Data Conversion Services • $65/hour labor rate – Each TOS Segment was estimated between $8K-$10K

  14. Santa Clara County Focus • Start out small and grow accordingly • Start with 2 Edit seats • Add View seats within County gradually • Transition to Web based if interest is shown by other jurisdictions • Enter all data for County Expressways • FRMS database will be one of several data sources for Cable Management System • Synchronization of FRMS and Cable Management System database will be an ongoing task

  15. Questions?

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