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PROJECT PRIORITIZATION

PROJECT PRIORITIZATION. Project Management Services, IT Fall 2019. Goals for Prioritization. To ensure that we are able to prioritize IT resources on the work that: Best aligns with the FCPS Strategic Plan Has the greatest positive impact

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PROJECT PRIORITIZATION

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  1. PROJECT PRIORITIZATION Project Management Services, IT Fall 2019

  2. Goals for Prioritization To ensure that we are able to prioritize IT resources on the work that: Best aligns with the FCPS Strategic Plan Has the greatest positive impact Provides the greatest return on investment of resources

  3. Agenda Review of recent completed work Overview of IT resource allocation Review of current implementations/requests Next Steps

  4. Completed Projects Student Success • Equity Profile Student Success (SIS) • SIS 2019 Upgrade • Online Course Requests (HS Pilot complete) • SIS Workkeys Data • Course to Test Mapping • English Language Learners Phase 1 (ELPH) Student Success (EDSL) • WIDA Data in RI Tool • DRA Progress Monitoring • SIIP data packages made available • SOA 3 year Chronic Absence reporting

  5. Completed Projects Cont. Student Success (Applications) • Learning Management System RFP Complete: contract awarded to Schoology • Library Management System Live • HS Language Arts Textbooks and centralized authentication • Early Childhood Marketplace Phase 1 • Progress Monitoring go live • Support of Concussion Assessment tool procurement

  6. Completed Projects Cont. Premier Workforce • Electronic Medical Records RFP • Paperless Meeting Manager RFP • Where’s My Bus app pilot (Summer School pilot and go live for 19-20) Resource Stewardship • Bottomline Upgrade • Lawson Authentication Change • RequestIT update for FCPSOn (scanning for break/fix cycle) • Kitchen back of the house RFP (incumbent selected) • Security Incident System implementation

  7. Application Sunsetting Sunsetting Completed IS Approved Instructional Software IS Approved Novels for Elementary IS Approved Supplementary Materials for Elementary ACIS (Inventory functionality) Teacher Leadership Project Sunsetting In Progress/In Future SASI - currently used for some State/Federal reporting MyPLT - replacing with SumTotal solution (MyPDE) Salary Scales - New Budgeting System will have functionality Eliminate Horizon reports with low usage in EDSL IS World Language Curriculum DB

  8. Work Initiated Since Last Prioritization Restraint and Seclusion tracking/reporting (SIS Module) Behavior Referral tracking (SIS MTSS Module) Support for SIIP Enhance/replace EDSL HORIZON Analytics Event Management RFP (iTicket Replacement) ArcGIS org consolidation and central account management

  9. Alignment with Newly-Created Strategic Plan Work Plans We are aware that teams are forming to create work plans around the 8 Ignite Goals of focus. The initial work plans and resource requests are due in late September. Due to timing, we believe that scoped requests that involve any new systems/functionality/features will be ready to add to the IT process in the winter/spring timeframe.

  10. Staff Resource Availability *IT staff regularly work extended hours and weekends above a 40 hr week.

  11. Student Success EDSL-related 6-month plan DRA Progress Monitoring WIDA data in RI tool SOA 3 yr chronic absence SOA dropout w/withdraw data SOA GCI/Dropout with Notes SOA – attendance worksheet chronic absenteeism SOA – attendance worksheet excessive absences Pre-K PALS data express Grey=Complete, Green= Ontime continued work, Red=Withdrawn, Yellow=delayed continued work Non- Prioritized Account provisioning for central office (EDSL) Student Wellness Tracking Discipline Dashboard Universal Screener – Math quartiles Strategic Plan/SIIP (not scoped) MTSS – Math 180 MTSS Common Assessment Workbook Hold Horizon report – Proj Momentum Horizon Teacher scorable MTSS – Support for Notes Elem class size

  12. Va Kindergarten Readiness Program Student Success SIS-related 6-month plan Assessment Coach DB English Learners Program History Phase1 English Learners Program History Phase 2 VDOE/FCPS Grad Requirements SIS 2019 Upgrade SIS Workeys data Course to Test mapping Non- Prioritized Summer School SIS (Requirements) CTE Module (development) Online Report Cards (Vendor code needed) Online HS Course Requests (Pilot) Authorized to release tracking LEAP optout tracking Hold

  13. LMS Implementation Learning Management System RFP Student Success Applications 6-month plan Early childhood marketplace 1 Early Childhood Rubric Classroom management RFP Library management System PDE Implementation Language Arts textbooks NNAT3 ES Science Kit Ordering Non- Prioritized ES Scheduling (dev has begun) Digital Ecosystem Phase 2 (buy vs build decision) Home School Registration (dev has begun) Teacher credential to course mapping (requirements) EOY POG (capstone) CogAt Online Opt-in for instructional applications Collaboration Tool (online campus) Hold Universal Screener RFP

  14. Coach and Athlete Eligibility RFP Premier Workforce Applications 6-month plan Electronic Medical Records RFP Accessibility Initiative Where’s My Bus App Paperless Meeting Management RFP Non- Prioritized Public Profiles replacement (Dev in progress) Homeless Children service coordination Online Course catalog enhancements Google Monitoring tool Exception to Ride Hold One Card Partnership Sports video streaming MS Afterschool management

  15. Resource Stewardship Applications 6-month plan Bottomline upgrade Budget Procurement Replacement Lawson Authentication change Chart of Accounts for Lawson RequestIT update for FCPSOn RequestIT upgrade Kitchen Back of the house RFP Security Incident System Bitlocker – Local drive encryption SQL 2017 Upgrade Non- Prioritized O365 implementation (planning) Budget questions tracker Trade Position control Procurement Data Warehouse Disaster Recovery (IDM, Mytime) Online Employee exit process MyTime for Transportation Hold Retiree online benefits MyTime Upgrade

  16. FCPS Business Impact Rating

  17. Next Steps Review the sheet for projects initiated by your department. Complete spreadsheet with any missing information for existing requests 2. Add any new requests. 3. Evaluate the impact using the rubric and enter in column F. 4. Rank all projects from your department from 1- n in column H.

  18. Prioritization Worksheets Department work list - https://docs.google.com/spreadsheets/d/1GJkRvVSbovYCWO0KFEKFfQRbodS9iWD_IiJxkjxEC-s/edit#gid=1523638154

  19. Please complete all next steps by September 3rd. We will be preparing the results for LT to evaluate on September 17th.

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