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Project Prioritization Process

Project Prioritization Process. Presented by: ICT PMO. Agenda. Purpose Background Prioritization of Projects Current Process New Prioritization Process Purpose of the Committee Summary Questions. Purpose. The Need For Change ERP requirement Auditor Requirement

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Project Prioritization Process

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  1. Project Prioritization Process Presented by:ICT PMO

  2. Agenda • Purpose • Background • Prioritization of Projects • Current Process • New Prioritization Process • Purpose of the Committee • Summary • Questions

  3. Purpose • The Need For Change • ERP requirement • Auditor Requirement • Standardized project execution • Other Universities • Miami of Ohio University • Georgia State University • Marquette University

  4. Background • PMO created as a department within ICT EAS • PMO Charter • Established PMO’s Objectives and Goals • Charter approved by VP Planning and Information Technology & CIO • Current PMO scope - IT Enterprise Software Projects

  5. Background • PMO Goals • Streamline project request pipeline • Define process for submission and prioritization of projects • Provide project management standards • Provide a framework for resource allocation and tracking • Be a catalyst for risk identification and issue resolution • Disseminate information on current projects • Foster better prioritization of projects

  6. Prioritization of Projects • What is a project?A business need that requires an IT Solution • What needs to be prioritized?Business needs aligned with NMSU Strategic Goals • What types of projects will be prioritized?IT Enterprise Software Projects based on certain criteria

  7. Current Prioritization Process Enterprise Software Clients Each Client determines priority of projects within their department ICT EAS/ICT RS System/Network Support (DBA, USA, PSA, Networking) Customer Support(Helpdesk/Training) Execution directly impacts support groups and their clients Overall prioritization happens here Other Enterprise Clients

  8. Current Prioritization Process - Disadvantages • Overall project priority is not clear • ICT is the implicit decision point • Projects may not be aligned with NMSU Strategic Goals • Inefficient use and over-allocation of resources • No lead time for planning

  9. New Prioritization Process Enterprise Software Clients 3. Overall prioritization is decided collectively by Client Community 1. Criteria based ICT EAS/ICT RS Prioritization Committee ICT PMO 4. Prioritized List 2. Scope and Data Points System/Network Support (DBA, USA, PSA, Networking) Customer Support(Helpdesk/Training) Results in better resource planning at support group level Other Enterprise Clients

  10. Additionally… • Projects executed simultaneously based on resource availability • Not all projects prioritized • Bugs and critical requests treated as highest priority • Impact prioritized projects

  11. New Prioritization Process -Advantages • Overall project priority is clear • Projects aligned with NMSU Strategic Goals • Project priority decided collectively by Client Community • Better awareness of Enterprise projects • Better resource planning and allocation • Similar benefit expected at support group level • Bundle related projects from different clients

  12. New Prioritization Process -Advantages BETTER PLANNING = BETTER PROJECTS

  13. Purpose of the Committee • Prioritize business needs aligned with NMSU Strategic Goals • Primary functions are to: • Approve or Disapprove Projects • Determine its own criteria for prioritization • Prioritize or Re-Prioritize Projects

  14. Summary • Project Prioritization Process in response to need for change • Prioritization Committee created to promote better planning • Business as usual except for larger projects

  15. PM Process Success Stories • ODS Upgrade • Mainframe Legacy Data Archival • Blackboard (In Progress)

  16. Questionsict_pmo@nmsu.edu

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