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What is Committed Cost Sharing?

What is Committed Cost Sharing?. Cost sharing is the portion of a project or program costs that is not borne by the sponsor Committed cost sharing occurs

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What is Committed Cost Sharing?

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  1. What is Committed Cost Sharing? • Cost sharing is the portion of a project or program costs that is not borne by the sponsor • Committed cost sharing occurs • When the University includes in the proposal a commitment to provide effort or nonsalary items above and beyond what the University is seeking reimbursement • Under UMB policy, this must be required by the sponsor for us to include these commitments in a proposal • When there are sponsor-imposed salary limitations on the level of salaries that may be reimbursed (e.g. NIH salary cap)

  2. Compliance Around Committed Cost Sharing • When UMB does commit to cost share these costs must be tracked separately in a way that identifies the cost to the project being cost shared, but separates these costs from the costs being reimbursed • This is what we have answers for

  3. Management Issues Around Committed Cost Sharing • Approvals must be obtained • Accounts must be established • Budgets must be established • Costs need to be funded • We don’t have answers to all of these issues

  4. Why implement new procedures without all of the questions answered? • It is the beginning of the fiscal year and this is the time when EFPs are being updated anyway • There is a chance that FY 2007 may be a base year for F&A purposes and we need to have the costing in place to be prepared • The companion cost sharing accounts will make effort reporting much easier under the new effort reporting system.

  5. What is the cost sharing approval form used for? • It will serve as the basis for the need to set-up the companion cost sharing accounts • It will serve as the initial basis for the expense budgets in the companion cost sharing accounts • It obtains all of the necessary approvals • It is an agreement that the department agrees to fund these expenses prior to proposal submission and has identified a funding source • It does not initiate anything related to actual costs or funding

  6. What we are working on • The ability to use DRIF funds to fund cost sharing • Ironing out the approvals necessary by both the Dean’s Offices and central • Automating the funding entries • Budgeting mechanisms

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