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PRESENTATION TO PORTFOLIO COMMITTEE OF COOPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS ON LOCAL GOVERNMENT IN THE MPUMALANGA PROVINCE …………………………. TOGETHER WE CAN BUILD BETTER COMMUNITIES. BACKGROUND …………………………. STATE OF LOCAL GOVERNMENT.
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PRESENTATION TO PORTFOLIO COMMITTEE OF COOPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS ON LOCAL GOVERNMENT IN THE MPUMALANGA PROVINCE………………………… TOGETHER WE CAN BUILD BETTER COMMUNITIES
STATE OF LOCAL GOVERNMENT As a Province we done well after the Local Government Elections. Our Councils were quickly functional and the orientation were well coordinated. This was then followed up with a process of detailed planning to ensure every Council is moving towards improvement of service delivery. During this process we held a Local Government Summit during which we categorised all our municipalities in terms of their respective capacity. As a collective we agreed to what is needed and what must be done to support our municipalities. A comprehensive integrated support plan was developed for municipalities. Our biggest challenge still remains the proper Coordination, Implementation, and reporting of our plans.
STATE OF LOCAL GOVERNMENT According to the report of the Auditor General as a province we are doing well in establishing oversight committees. Unfortunately when we look at the impact these committees are making to improve the role of oversight we see a different picture. Our Councils, Audit Committees and MPAC’s still needs to occupy their space in supporting Government through performing effective oversight responsibilities. Training was provided through a combined effort between Legislator, Institute of Public Accounts, Auditor General, SALGA, COGTA and Provincial Treasury for all MPAC’s with regard to their rolls and responsibilities.
STATE OF LOCAL GOVERNMENT As a Province we can be proud of our achievements with regard to the goal of achieving clean audits by 2014. With our 4 Clean audits we are the province with the 2nd highest clean audits in the Country. Between our municipalities we however still receiving disclaimers and in the province we received 7 disclaimers. It is therefor clear that these municipalities still needs to improve. All municipalities did develop Audit Remedial Action Plans to address the issues as raised by the Auditor General. In our effort to support municipalities the Province developed a support framework for the municipalities who received disclaimers and qualifications. Submission of 2011/12 financial year Annual Financial Statements 19 Municipalities submitted their AFS by 31 August 2012. Mkhondo and Emalahleni did not make the deadline. MFMA Section 133 letters have been written to the two municipalities on non – compliance to Section 126 ( Submission and Auditing of AFS.)
MUNICIPAL GOVERNANCE AND ADMINISTRATION Total number of Councillors in the Province: 797 No. Of female Executive Mayors: 9 No. Of male Executive Mayors: 13 No. Of female Speakers:5 No. Of male Speakers: 16 The total number of Senior management posts (Section 57 managers) in municipalities in the Province: 122. Total number of Senior management Posts filled: 85 Total vacant posts: 37 Total number of male senior managers: 64 Total number of female senior managers: 21 Total number of Section 57 managers (including Municipal Managers) who have signed performance agreements: 39 out of 85
FILLING OF SECTION 57 SENIOR MANAGER POSITIONS: GERT SIBANDE DISTRICT
FILLING OF SECTION 57 SENIOR MANAGER POSITIONS : NKANGALA DISTRICT
FILLING OF SECTION 57 SENIOR MANAGER POSITIONS : EHLANZENI DISTRICT
WARD COMMITEES The Province has a total number of 402 wards. All 402 Ward Committees have been established. In Gert Sibande District, 127 ward committees have been established, 119 are functional while 08 are non functional. In Nkangala District, 142 ward committees have been established, 124 are functional while 18 are non functional. In Ehlanzeni District, 132 Ward Committees have been established, 124 are functional while 08 are non functional. Out of 402 Ward Committees established in the Province, 368 are functional and 34 are non functional.
MUNICIPAL PUBLIC ACCOUNTS COMMITTEES (MPAC’s) • All 21 municipalities have established their MPACs • MPACs serve as oversight over the executive of Councils and the administration of municipalities to enhance financial accountability. • All MPACs have been trained on modules like: • Role of strategic partners in oversight like AG, Provincial Treasury, SALGA, COGTA etc. • Mandate; role and functions of MPAC • How to write MPAC reports • Questioning techniques • The use of annual report as an oversight tool • Governance structures and responsibilities under MFMA and role of MPACs • Understanding the MFMA, Municipal Structures and Systems Act • Effectiveness of MPAC’s • 9 Municipalities (Chief Albert Luthuli, Dr JS Moroka, Umjindi, GertSibande, Ehlanzeni, Lekwa, Dr PixleyKaIsakaSeme and Victor Khanye) have considered the Annual Report and adopted oversight reports. • Recommendations and Way forward • To improve the functionality of MPAC’s, the Department allocated Senior officials to adopt a municipality in ensuring compliance to Section 129 of the MFMA.
Audit Outcomes Four municipalities (Steve Tshwete, Victor Khanye, Ehlanzeni and Gert Sibande) received clean audits for 2010/11 financial year. Gert Sibande improved from an unqualified to a clean audit. Nkomazi improved its qualified audit opinion to financially unqualified with findings Dipaleseng and Thembisile Hani improved their disclaimer of opinion to a qualified opinion Chief Albert Luthuli and Lekwa regressed from a qualified and a financially unqualified with findings audit outcome, respectively, to a disclaimer of opinion. Nkangala, Bushbuckridge, Emakhazeni, Govan Mbeki, Mbombela and Msukaligwa failed to improve their financially unqualified with findings audit opinions from the previous financial year. Dr JS Moroka, Mkhondo, Dr Pixley ka Seme and Umjindi failed to improve their disclaimer of opinion from the previous financial year.
Audit Outcomes INTERVENTIONS PT and COGTA teams were deployed to obtain detailed information on remedial actions from each municipality that received disclaimers or qualified audit opinions for 10/11 financial year Remedial action plans were developed and verified Municipalities to indicated what support they required to turn around the situation Support Framework was developed in identified areas MEC’s for Finance and COGTA visited the critical municipalities Establishment and training of Municipal Public Accounts Committees (MPAC) concluded for all municipalities
Audit Committees • All 21 Municipalities have functional Internal Audit Units and Audit Committees.
IDP Assessments All IDP’s were formally assessed During this process the Socio Economic profiles of all municipalities, Presidential Hot Line issues, issues as raised during public protests and Ward Committees profiles were used to evaluate whether municipalities included these critical issues in their IDP’s It became imminent that some municipal IDPs were not adequately developed and also not addressing the crucial needs of the communities. To address these anomalies, the IDP Directorate will be facilitating the municipal IDP strategic planning session to ensure that the various stages of the adopted IDP planning process are adhered to. Tthe Department have developed an action plan to assist municipalities in developing their IDP during the next IDP planning circle
PROGRESS REPORT ON HIGH LEVEL PERFORMANCE ANALYSIS PER MUNICIPALITY…………………………
