Objectives

1. Objectives

2. Chapter 3: Aligning and Indenting ParagraphsPerformance Objectives • Change Paragraph Alignment • Indent Text in Paragraphs • Space Before and After Paragraphs • Repeat the Last Action • CHECKPOINT 1 • Format with Format Painter • Change Line Spacing • Apply Numbering and Bullets • Reveal Formatting • Compare Formatting • CHECKPOINT 2

3. Change Paragraph Alignment Use thesebuttons in the Paragraph group to change the alignment of text within a paragraph.

4. Change Paragraph Alignment…continued center aligned left aligned right aligned

5. Change Paragraph Alignment…continued • Paragraph Alignment Buttons and Commands

6. Change Paragraph Alignment…continued To change alignment of an existing paragraph: • Select the desired text. • Click the desired alignment button in the Paragraph group. selected text

7. Change Paragraph Alignment…continued To change alignment before you type a paragraph: • Click the desired alignment button in the Paragraph group. • Type the desired text at the insertion point. insertion point

8. Change Paragraph Alignment…continued To change alignment at the Paragraph dialog box: • Click the Paragraph group dialog box launcher. • Click the Alignment option down-pointing arrow. • Click the desired alignment. • Click OK. Paragraph group dialog box launcher

9. Change Paragraph Alignment…continued Change paragraph alignment by clicking this down-pointing arrow and then clicking the desired alignment at the drop-down list.

10. Change Paragraph Alignment…continued • To return to the default alignment (left aligned), click the Align Text Left button in the Paragraph group. Align Text Left button

11. Change Paragraph Alignment…continued Clear Formatting button

12. Change Paragraph Alignment…continued • To change the alignment of existing text in a paragraph, position the insertion point anywhere within the paragraph. • You do not need to select the entire paragraph. insertion point

13. Change Paragraph Alignment…continued • You can turn on the display of nonprinting characters by clicking the Show/Hide ¶ button in the Paragraph group in the Home tab. • By default, all nonprinting characters display on the screen when you click the Show/Hide ¶ button. Show/Hide ¶ button

14. Change Paragraph Alignment…continued To display the Word Options dialog box: • Click the File tab. • Click the Options button located below the Help tab. • Click Display in the left panel. • Insert a check mark in the check boxes in the Always show these formatting marks on the screen section as desired. Always show these formatting marks on the screen section

15. Indent Text in Paragraphs • You can indent the first line of text in a paragraph, indent all text in a paragraph, or indent the second and subsequent lines of a paragraph (called a hanging indent). • You can indent text from the left margin, the right margin, or both.

16. Indent Text in Paragraphs…continued

17. Indent Text in Paragraphs…continued

18. Indent Text in Paragraphs…continued

19. Indent Text in Paragraphs…continued

20. Indent Text in Paragraphs…continued

21. Indent Text in Paragraphs…continued To indent text using markers on the Ruler: • Position the insertion point or select the desired text. • Drag the indent marker(s) on the Ruler. Alignment Button First Line Indent Marker Right Indent Marker Left Indent Marker Hanging Indent Marker

22. Indent Text in Paragraphs…continued To indent the first line of a paragraph using the Ruler: • Position the insertion point or select the desired text. • Position the mouse pointer on the First Line Indent marker on the Ruler. • Hold down the left mouse button. • Drag the marker to the desired position. • Release the mouse button. First Line Indent marker

23. Indent Text in Paragraphs…continued To indent text using options in the Paragraph dialog box: • Position the insertion point or select the desired text. • Click the Paragraph group dialog box launcher. • At the Paragraph dialog box, with the Indents and Spacing tab selected, insert the desired measurement(s) in the Left, Right, and/or By measurement boxes. • Click OK. Paragraph dialog box

24. Indent Text in Paragraphs…continued To create a hanging indent using the Ruler: • Position the insertion point or select the desired text. • Click the Alignment button located at the left side of the Ruler until the Hanging Indent button displays. • Click at the desired mark on the Ruler. Alignment button

25. Indent Text in Paragraphs…continued To create a hanging indent using the Paragraph dialog box: • Position the insertion point or select the desired text. • Click the Paragraph group dialog box launcher. • At the Paragraph dialog box with the Indents and Spacing tab selected, click the down-pointing arrow at the right side of the Special list box. • Click Hanging at the drop-down list. • Click OK. Special list box

26. Space Before and After Paragraphs • The insertion of 10 points of spacing after a paragraph is one of the default settings in Word. • You can remove this spacing, increase it, or decrease it. • You can also insert spacing before a paragraph. • Spacing before or after a paragraph is part of that paragraph, and it will be moved, copied, or deleted with the paragraph. • If a paragraph, such as a heading, contains spacing before it and the paragraph falls at the top of a page, Word ignores the spacing.

27. Space Before and After Paragraphs…continued To change paragraph spacing using the Page Layout tab: • Click the Page Layout tab. • Change the paragraph spacing with the Spacing Before and/or Spacing After measurement boxes. Spacing Before measurement box Spacing After measurement box

28. Space Before and After Paragraphs…continued • You can also add or remove paragraph spacing with the bottom two options from the Line and Paragraph Spacing button drop-down gallery. • The two options will vary depending on the paragraph spacing where the insertion point is positioned. Line and Paragraph Spacing button

29. Space Before and After Paragraphs…continued To change the paragraph spacing using the Paragraph dialog box: • Click the Home tab or the Page Layout tab. • Click the Paragraph group dialog box launcher. • Type the desired measurement(s) in the Before and/or After measurement boxes. • Click OK. Before measurement box After measurement box

30. Repeat the Last Action • If you apply formatting to a selection of text and then want to apply the same formatting to other text in the document, consider using the Repeat command. • To use this command, apply the desired formatting, move the insertion point to the next location where you want the formatting applied, and press the F4 function key or press Ctrl + Y.

31. CHECKPOINT 1 • Alignment buttons are located in which group in the Home tab? • Paragraph • Font • Styles • Clipboard • This is the default spacing after a paragraph. • 1 point • 5 points • 10 points • 15 points Answer Answer Next Question Next Question • This is the default paragraph alignment. • Justify • Left • Center • Right • Press this function key to repeat the last action. • F1 • F2 • F3 • F4 Answer Answer Next Question Next Slide

32. Format with Format Painter • The Clipboard group in the Home tab contains a button for copying character formatting to different locations in the document. • This button, called Format Painter, displays as a paintbrush. • When you click the Format Painter button, the mouse I-beam pointer displays with a paintbrush attached.

33. Format with Format Painter…continued To format with the Format Painter: • Format the text. • Double-click the Format Painter button. • Select the textyou would like to copy the format to. • Click the Format Painter buttonto turn it off. Format Painter button

34. Change Line Spacing • The default line spacing in a Word document is 1.15. • In some documents, you may want to change to another line spacing such as single, 1.5 spacing, or double spacing. • Change line spacing by using the Line and Paragraph Spacing button in the Paragraph group in the Home tab, keyboard shortcuts, or options at the Paragraph dialog box.

35. Change Line Spacing…continued

36. Change Line Spacing…continued To change line spacing using the Line and Paragraph Spacing button: • Position the insertion point or select the desired text. • Click the Line and Paragraph Spacing button in Paragraph group in the Home tab. • Click the desired Spacing option at the drop-down list. Line and Paragraph Spacing button

37. Change Line Spacing…continued To change line spacing using the Paragraph dialog box: • Click the Home tab or the Page Layout tab. • Click the Paragraph group dialog box launcher. • Click the Line Spacing option down-pointing arrow. • Click the desired line spacing option. • Click OK. line spacing options

38. Change Line Spacing…continued To change line spacing with the Change Styles button: • Click the Change Styles button in the Styles group in the Home tab. • Point to Paragraph Spacing to display the side menu. • Click the desired option in the side menu. Change Styles button

39. Apply Numbering and Bullets • If you type 1., press the spacebar, type a paragraph of text, and then press the Enter key, Word indents the number approximately 0.25 inch and then hang indents the text in the paragraph approximately 0.5 inch from the left margin. • In addition, Word inserts 2. at the beginning of the next paragraph, indented 0.25 inch from the left margin. • Continue typing items, and Word inserts the next number in the list.

40. Apply Numbering and Bullets…continued To turn off automatic numbering: • Click the File tab. • Click the Options button. • Click Proofing in the left panel. • Click the AutoCorrect Options button. • At the AutoCorrect dialog box, click the AutoFormat As You Type tab. • Click the Automatic numbered lists check box to remove the check mark. • Click OK two times. AutoCorrect dialog box

41. Apply Numbering and Bullets…continued To insert paragraph numbering: • Select the desired text. • Click the Numbering button in the Paragraph group. Numbering button

42. Apply Numbering and Bullets…continued • In addition to automatically numbering paragraphs, the AutoFormat feature in Word creates bulleted paragraphs. • Word automatically creates bulleted lists with hanging indents when you begin a paragraph with one of the following symbols: *, >, or -. If you use the asterisk symbol (*), a round bullet is inserted, and an arrow bullet is inserted if you type the greater than symbol (>). • Type one of the symbols, press the spacebar, type text, and then press the Enter key.

43. Apply Numbering and Bullets…continued To create bulleted paragraphs: • Select the desired text. • Click the Bullets button in the Paragraph group in the Home tab. Bullets button

44. Reveal Formatting Click a hyperlink in this section to display a dialog box with formatting options. Click a minus symbol preceding a heading to hide the display of items below. Click a plus symbol to display items below the heading. Reveal Formatting task pane

45. Compare Formatting To compare formatting: • Display the Reveal Formatting task pane by pressing Shift + F1. • Click or select text. • Click the Compare to another selection check box. • Click or select text. • Review the information in the Formatting differences list box. Compare to another selection check box

46. CHECKPOINT 2 • Use this feature to copy character formatting to different locations in the document. • Format Copier • Format Painter • Format Duplicator • Format Brusher • Word automatically indents a number or a bullet at this inch measurement. • 0.10” • 0.15” • 0.20” • 0.25” Answer Answer Next Question Next Question • This is the default line spacing setting. • 1 • 1.10 • 1.15 • 1.5 • Press these keys to display the Reveal Formatting task pane. • Shift + F1 • Ctrl + F1 • Alt + F1 • F1 Answer Answer Next Question Next Slide