Regional Seminar on EU/UNDP Community Based Approach to Local Development Project

1. Project is financed by European Commission Project is co-financed and implemented by UNDP Regional Seminar on EU/UNDP Community Based Approach to Local Development Project

2. Subject of Deliberation and Discussion • Need for Community Participation in Local Development • CBA-Project: Genesis, Legal Framework, Characteristics • CBA Project: Objective, Implementation Strategy, Coordination and Results • CBA-Project: Implementation & Workplan 2008 • Terms of Partnership • - for oblast level • - for rayon level • Action Plan for Activity in the Oblast

3. Part – I Community Based Development: A Need for Sustainable Development at Local Level

4. Local Development: Puzzle and Potential Solution • Sea gap between demand and supply of public services • Various actors of local development (citizens, elected bodies at local/regional level; government bodies at regional level, private sector, NGOs, international donors, …) • All want to see maximum development, but cannot make it • All have insufficient resources • What if we join all these forces together? • This leads to Local Agenda 21 (1992) and Johannesburg Declaration (2002) • Recommendations of these ‘world summits’ based on global successful experiences.

5. Relevant Recommendations for Sustainable Development at Local Level • Local Agenda 21: • Local-government-led, community-wide and participatory effort to attain sustainable well-being in the local jurisdiction or area. This requires integration of planning and action across economic, social and environmental spheres. • Johannesburg Declaration # 168, 167, 165, 164 • Partnership of government/non-government sectors • Involvement of local government • Community participation from planning to policy • Councils of stakeholders at local/regional/ national level

6. Area Based Development Approach for Partnership • Promoted by UNDP Ukraine • In line with recommendation of Local Agenda 21 and Johannesburg Declaration • It ensures that the people (local communities), civil society institutions, private sectors, local government, regional/national authorities and other stakeholders decide, manage and sustain development issues together, in an environment of partnership, accountability, transparency and equity • It aims to achieve full coverage in terms of sector, gender, deprivation and geographical area, and ultimately builds a sound basis for governance – and make life better for everybody in the community • It uses community mobilisation tool

7. Community Mobilization • A tool for changing the mind set of people to help themselves through collective action. • In a broader sense it means: Organising people living in the same community with a specific purpose. For example, Purpose in context of CBA Project could be (a) strengthening participatory governance and (b) improving public service delivery at local level • There is a concept of ‘Process’ leading to a ‘Product’ that is desired by the target population • Community – Set of people living in the same territory and facing the same development challenges (example – a multi-apartment building, a street, a micro-rayon, a village/settlement etc.)

8. Part – II Community-Based Approach to Local Development (CBA) Project: Genesis, Legal Framework, Characteristics

9. Genesis: UNDP Experience • Successful experience of UNDP projects on community based approach: • Crimea integration & development programme • Chernobyl Recovery & Development Programme • Municipal Governance & Sustainable Development Programme • Together, these projects are operational in 13 Oblasts and ARC; 31 rayons; 22 municipalities; 460 villages/settlements of Ukraine • 1100 Community organizations formed in participation of … men and … women; • Community organisations have implemented 685 projects A total of 450,000 citizens have benefited from the Project • Area-based development approach has proven to be effective and economical way of achieving social goals in a decentralised manner

10. Genesis: EU Experience • Experience of European Commission’s projects on pilot models for sustainable regional and local development and others • Inadequacy of the standard top-down approach in tackling quickly and effectively immediate poor population’s social needs • Need for synchronisation of actions with future European Commission’s initiatives (establishment of the Regional Sustainable Development Fund)

11. Legal Framework • Tacis National Action Programme 2006 for Ukraine, mutually approved by the European Commission and the Government of Ukraine • The Project meets the priorities of the Ukraine-EU Action Plan on civil society development, social integration strengthening and local development; • Agreement (1992) between UN and the Government of Ukraine • UN Development Programme Action Plan (2006-10) in Ukraine • Agreement (4th September 2007) between the European Commission and UNDP on Project co-financing and implementation

12. Project’s Key Characteristics Duration: 3.5 years (Starting September 2007) Location:all oblasts of Ukraine and the Autonomous Republic of Crimea; Target Group:village communities, urban villages and towns with population less than 10 thousand people; Other Beneficiaries: Village Councils/City Councils; Rayon authorities; Oblast authorities; National Government Coverage:not less than 1,000 residential areas in 200 pilot rayons; not less than 80% of households in selected residential areas

13. Project’s Key Characteristics • Budget: • Euro 13.32 million, including: • Euro 12.0mln. (90%): EC’s contribution • Euro 1.32 mln. (10%):UNDP’s contribution • 64% resource attributed to finance community projects • Implementing Agency:UNDP in cooperation with local, regional, national partners

14. Part – III Community-Based Approach to Local Development (CBA) Project: Objective, Implementation Strategy, Coordination and Results

15. CBA Project: Objectives Objective:To Create an enabling environment for long-term self-sustaining social, economic and environmental development at local level Specific Objectives: • To improve living condition in rural and (semi) urban communities; • Demonstrate effective participatory local governance and decentralised management mechanism; • Enhance relevant professional skills and knowledge of community organisations and local authorities; • Improve institutional capacities of community organisations and local authorities to manage participatory local development process; • Promote participatory approach to local development across the country

16. CBA Project: Implementation Strategy • Establishing support structures for participatory decision-making and monitoring • Local Level:Community Organisations (taking a legal shape of (a) Association of Co-owners of Multi-apartment Buildings, (b) Body of Self-organisation of Population, (c) NGO, (d) Cooperative (e) any other legal form capable of owning and maintaining the project result • Rayon Level:Local Development Forum • Oblast Level:Oblast Coordination Council • National Level:Project Steering Committee

17. CBA Project: Implementation Strategy • Establishing mechanism of participatory planning and joint community financing • Building capacity, through training and seed grants, for undertaking sustainable local development initiatives on basic needs • Linking grassroots with policy arena through experience documentation & dissemination

18. Priority Areas

19. The Results • Self-organisation skills are developed within participating communities (1,000 at least); • At least 1,175 community initiatives are implemented through co-financing from the project, community residents, national and local budgets; • Worked out mechanisms of community-based planning in 200 pilot rayons; • Good practice systematized and disseminated among communities, local/regional/national stakeholders

20. Part – III Community-Based Approach to Local Development (CBA) Project: Implementation and Workplan 2008

21. Implementation Process at Local Level

22. Community Project Planning and ApprovalProcedure Project Project proposal evaluation commission Agreement between the PROJECT and community Approval Local Development Forum Project proposal Rayon Recommendation Approval Project incorporation into the local development plan Project proposal Village/town council CO Association Local Community CO CO CO CO 5 Projects per pilot rayon i.e. 1 project for each community (VC/CC/CO)

23. Community ProjectFundingProcedure 50% 50% Max. $ 10,000 Not less than 5% Not more than 45% CBA Project Community Organisation or CO- Association Oblast Bodies Report Rayon Bodies 3rd Advance 10% Report Village/City Council 2nd Advance 70% Report Private Sector 1st Advance 20% NGO/ Others Cash/Kind Cash/Kind Cash/Kind Tendering will be done at local/regional level as necessary Quality supervision and output assessment will be carried out at all stages

24. ProjectCoordination & Implementation Mechanism To advise and provide guidance on project implementation, including monitoring timely delivery of resources in accordance with the work plan. National Relevant ministries, NGOs, Associations Project Steering Committee Project Management Unit • To assist in - • Project implementation • Involvement of national partners • Awareness of regional & local govt. • National strategy and policy dev. Oblast (Heads - OC/OSA, key deptartments) Oblast Coordination Council Oblast Implementation Unit/ Community Resource Centre Rayon (Heads -RSA, RC, departments.) • To assist in – • Decentralised planning process • Review & recommend CO-plans for funding • Monitor project implementation & trouble shooting Local Development Forum Local VC/CC/COs (heads) NGO Business Project is represented at each coordination level

25. CBA – Project: Draft Organogram Project Steering Committee Project Board (EU, UNDP, ….) Oblast Council/ Oblast S A Project Assurance Project Manager Rayon Council/ Rayon S A Community Development Unit CDS -2, Engineer - 2 Communication Unit (1) Project Support Unit (5) 24 Oblast + ARC Implementation Units 1 Focal Point from each RSA 1 Focal Point from OSA 2 community mobilisation officer, 1 OIU Finance Assistant for each 4 oblasts 1 driver

26. Project Implementation Plan for 2008

27. Part – V Community-Based Approach to Local Development (CBA) Project: Terms of Partnership

28. RayonSelection Criteria • Poverty level • Access to water supply (No. of VCs/CCs without access to water supply and/or quality of water supplied) • Access to primary medical assistance services (No. of VCs/CCs without access to primary medical assistance services, current status of village first aid station network) • Environmental situation • Energy loss/energy saving potential (Need to improve communal infrastructure)

29. RayonSelection Criteria • School accessibility in context of local transport (No. of children in need of bus transportation to schools) • Willingness to provide organisational, financial and technical support (deputation of focal point, tenders, assistance in commissioning & transfer of completed projects etc.) • Guarantee of community initiative co-financing from the central and local budgets • Potential for showing demonstration performance • Prior experience on implementing/supporting community based development approach

30. RayonSelection Procedure and Partnership Application Assessment Partnership Selection • Rayon State Administration will send application to Project office in Kyiv, in specified format • Project office will analyse all applications and rank them • Rayon selection committee (UNDP, EU, oblast SA, association of local governments) will select first 8 rayons for partnership and alternative rayons for substitution • Tripartite partnership agreement will be signed between UNDP and rayon authority (RC & RSA). Alternatively, bilateral agreement may be signed between UNDP and RSA upon resolution of the Regional Council

31. Terms of Partnership: Oblast & Project

32. Terms of Partnership: Oblast & Project

33. Terms of Partnership: Rayon & Project

34. Terms of Partnership: Rayon & Project

35. Part – VI Community-Based Approach to Local Development (CBA) Project: Annex Materials

36. Details on Project Steering Committee Main Partners: • Ministry of Economy • Ministry of Ministry of Architecture and Regional Development, • Ministry of Communal Services, • Ministry of Transport, • Ministry of Health, • Ministry of Social Policy, • Ministry of Environment, • Ministry of Fuel and Energy, • State Committee for Energy Conservation), • the State Secretary (President’s Office) in charge of monitoring social services and regional policy, • the relevant parliamentary committees (regional policy and local self government, health, energy, environment, social policy, etc) • Foundation for local self government of Ukraine under President of Ukraine • Ukrainian Association of Local and Regional Authorities • EU, UNDP and other donors

37. Details on Oblast Coordination Council Composition of OCC • Head/Deputy Head of Oblast State Administration • Deputy head of oblast council • Chairpersons of Local Development Forums in the oblast • Key departments of oblast state administration • Selected NGOs and businesses • Selected village council and city council heads (from beneficiaries) • Selected CO-chairpersons from the beneficiaries • Representative of UNDP-funded projects in the oblast Functions of OCC • Coordination of Project financing and implementation according to priorities of social, economic, environmental development of Ukraine • Assistance to involvement and participation of national partners • Ensuring proper awareness of regional and local governments • Strategic advice on Project implementation • Assistance to use of Project outputs for national strategy and policy development

38. Details on Local Development Forum Objective of LDF • To assure social, environmental and economic development by joint planning and decision making with participation of local communities, and via more efficient allocation of financial resources • To assist decentralised planning and democratic governance at the regional level Composition of LDF • Head of rayon state administration • Head of rayon council • Head of village/town council of pilot communities • Head of respective rayon administration units • Oblast government official representatives • Head of community organisations formed by IWG • Incidental/otherparticipants (to be invited on an as-necessary basis) • Commercial banksrepresentative • Municipal utility company representatives • Other organisations

39. Functions of LDF • Coordination of Project implementation at the rayon level; • Presentation of plans and strategies of location and rayon development; • Agreement on plans of community, location and rayon development plans; • Identifying rayon development priorities; • Discussion and elimination of issues arising in the process of Project implementation; • Development of plans of technical and financial resource attraction for implementation of community initiatives

40. Functions of Contact Person from Oblast/Rayon Administration • Assist in mobilizing local communities; • Work with CO members to initiate social and economic/environmental development strategies in community sites of particular region. • Work to expand partnerships and cooperation between COs and levels of government (VC/CC/rayon/oblast) of particular region for community plan integration into higher level of development planning in the region • Assist in resource mobilisation (allocation of local budgets) and implementation of community projects. Support in handover and transfer of the completed projects • Support in activities of Oblast Coordination Council/ Local Development Forum

41. Slide topic title here, Myriad bold Align at left • Assist in organizing special events on UN days and key EU/UNDP thematic events applicable to the region; • Assist in organizing donor visits, provide services of donor guide during donor visits and events; • Support publicity of project activities in local/regional/national media in cooperation with communication staff of the project and local authorities; • Participate in training and knowledge exchange exercises • Performs other functions and duties as required by project management team

42. Thank you!