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6th GENERAL ASSEMBLY of AFERA ( Antananarivo October 8-12, 2007 )

6th GENERAL ASSEMBLY of AFERA ( Antananarivo October 8-12, 2007 ). Relations between Directorate of Roads and Road Maintenance Funds By : Christian MAGNAGNA. OUTLINE OF PRESENTATION. Presentation of Gabon Institutional Framework

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6th GENERAL ASSEMBLY of AFERA ( Antananarivo October 8-12, 2007 )

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  1. 6th GENERAL ASSEMBLY of AFERA( Antananarivo October 8-12, 2007 ) Relations between Directorate of Roads and Road Maintenance Funds By : Christian MAGNAGNA

  2. OUTLINE OF PRESENTATION • Presentation of Gabon • Institutional Framework • Analysis of functions of road maintenance and highlighting of conflict sources and their consequences between the Directorate of Roads and FER • Envisaged Solutions • Conclusion

  3. PRESENTATION OF GABON Located on both sides of the equator, Gabon is a country of Central Africa. It is bordered to the North by Cameroon and Equatorial Guinea, to the East and the South by the Republic of Congo, to the West by the Atlantic Ocean with a marine façade of 800 km coastline. Some indications on Gabon: - area: 267, 667 km² - forets cover: 85% - population: 1 207 844 hab. - capital city: Libreville

  4. PRESENTATION OF GABON . Climate: Important precipitation of up to 2,500 mm . Gabonese road network : Classified linear: 9170 km Asphalted roads : 1052 km Earth Roads: 8118 km . Four large areas : . DRNE : North East Regional Directorate; . DRNO : North West Regional Directorate; . DRSE : south East Regional Directorate; . DRSO : South West Regional Directorate Regional directorates are supported by subdivisions.

  5. GABON ISNTITUTIONAL FRAMEWORK Assignment: Established through law n°004/2006 ratifying Order n°001/PR/2006 of 09 February 2006 establishing a second generation Road Maintenance Funds, FER 2 is a public institution of industrial and commercial status, with financial and management autonomy. It is in charge of providing the payment on an exclusive basis of expenditures related to maintenance, rehabilitation, management and protection of national road assets, including developed urban ways. Organisation : The Road Maintenance Funds includes two management bodies : The Board of Directors and the General Management.

  6. GABON INSTITUTIONAL FRAMEWORK The assignment of the Board of Directors consists in defining and orienting FER 2 overall policy. It is namely in charge of :1. Setting and monitoring FER 2 overall policy and the objectives to be achieved in such case, of adopting capital and operating budgets. 2. approving the activity report, closing and publkishing accounts; 3. approving external audit and internal management audit reports; 4. authorizing procurement of any kind and seeing to the observance of legislation applicable to contracts

  7. GABON INSTITUTIONAL FRAMEWORK The General Management implemnts the decisions & recommendations by the Board of Directors. General Management includes: • A General Manager • A Financial Manager • a Technical Manager The first two ones are both appointed through a decree by the President of Republic, following call for candidature.

  8. GABON INSTITUTIONAL FRAMEWORK Numbers: 16 agents of mixed categories. Annual Budget : FER annual budget is capped by ministerial order to CFA F 33 Billion. As RUR becomes payable only as from April 2007, the budget for the year was set at CFA F 28.5 Billion. The statutes of the Road Maintenance Funds define the keys for distribution among various charge headings (e.g., works by contractor (60%) works by force account (20%).

  9. ANALYSIS OF ROAD MAINTENANCE FUNCTIONS AND HIGHLIGHTING OF CONFLICT SOURCES AND THEIR CONSEQUENCES…CASE OF GABON Programming The programming function essentially rests on the General Management of Road and Airfield Maintenance. The preliminary operations contributing to programming are presented as follows: - collection of road data (statements of visual degradations, deflection plans) ; - development of road maintenance schedule; - confidential estimation of budget for works ;

  10. ANALYSIS OF ROAD MAINTENANCE FUNCTIONS AND HIGHLIGHTING OF CONFLICT SOURCES AND THEIR CONSEQUENCES…CASE OF GABON Execution of Works Works financed by FER 2 highlight two major aintervention axes: works by contractor and works by force account. Whichever the work execution mode, the procurement procedure is required in compliance with the provisions in decree 1140 on public procurement code in Gabonese Republic.

  11. ANALYSIS OF ROAD MAINTENANCE FUNCTIONS AND HIGHLIGHTING OF CONFLICT SOURCES AND THEIR CONSEQUENCES…CASE OF GABON Works by Contractor. Contracts are entered into at the end of the procurement procedure. The various entities involved are : • DGERA • Road Maintenance Funds • DGMP Works by Force Account Force Account is in charge of maintenance of secondary network for a linear of about 1,500 km.

  12. ANALYSIS OF ROAD MAINTENANCE FUNCTIONS AND HIGHLIGHTING OF CONFLICT SOURCES AND THEIR CONSEQUENCES…CASE OF GABON Controls on Works (Project Management) Work control rests on DGERA. This function is not delegated to research and development and private control firms yet. At the end of work execution, DGERA states the provisional reception buy associating FER 2 representatives Financing Resource Mobilisation: Resource retrievalmodalities from Road Maintenance Funds, identified in law are not all controled yet. A study on resource mobilisation is currently under way with financement from Euripean Union.

  13. ANALYSIS OF ROAD MAINTENANCE FUNCTIONS AND HIGHLIGHTING OF CONFLICT SOURCES AND THEIR CONSEQUENCES…CASE OF GABON Payment for detailed accounts: Payment ofdetailed accounts (including start up advance) requires prior signing of a commitment (contract or order letter). The payment document addressed to DGERA at DG FER 2 must include, according to operations, the following documents : - Daily statement of completed quantities, numbered, with a date and signed contradictorily by the contractor and DGERA or its proxy; - Invoice for works, with a date and marked with the words « service rendered » by DGERA; - Delivery slip duly signed by the supplier and the contracting authority - Order letter signed by DGERA and DG FER 2.

  14. ANALYSIS OF ROAD MAINTENANCE FUNCTIONS AND HIGHLIGHTING OF CONFLICT SOURCES AND THEIR CONSEQUENCES…CASE OF GABON Some detected « conflict » sources: • Rationale behind DGERA programming • Definition of a network which is defined as « priority »; • Work control by DGERA is not always effective; • Several shortcomings noticed in files to be put on payment; • Absence of definition of performance criteria for administrative state control; • Failures to procurement procedures; • High rate of contracts entered into on amicable understanding; • Rational definition of emergency works.

  15. ANALYSIS OF ROAD MAINTENANCE FUNCTIONS AND HIGHLIGHTING OF CONFLICT SOURCES AND THEIR CONSEQUENCES…CASE OF GABON Major consequences - Work financing based on a profram which does not necessarily meet assent by the highest number, namely road users; - Non control of quality of works executed; - Rejection of documents with shortcomings with, as a corollary, delay in document processing and payment for private operators. - Dull working climate between DGERA and FER 2

  16. CONCLUSION: GABON CASE The Directorate General of Road and airfield Maintenance and FER 2 sharte the same objectives. IUn that respect, such two entities must work together. Apart from the aspect on resources, one of FER 2 success conditions is adherence of DGERA to improvement focuses raised above, namely the convention governing Operating modalities between DGERA and FER 2.

  17. Thank you for your kind attention!

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