Committed To Participation

1. Minority and Women's Business Enterprises How to Find and Utilize Minority and Women’s Business Enterprises Indiana Department of Administration Minority and Women’s Business Enterprises Division Committed To Participation

2. Minority and Women's Business Enterprises • Finding Minority and Women’s Business Enterprises Committed To Participation

3. Minority and Women's Business Enterprises Find M/WBE’s • Access the most recent Listing of Certified Business Enterprises • http://www.in.gov/idoa/2867.htm Committed To Participation

4. Minority and Women's Business Enterprises Find M/WBE’s • The Listing of Certified Business Enterprises is: • An Excel spreadsheet • Updated each Tuesday & Thursday • Can be downloaded and saved to your computer • Has filters in the column headers to search for firms you want to solicit bids from Committed To Participation

6. Minority and Women's Business Enterprises Find M/WBE’s • The Listing of Certified Business Enterprises includes: • Phone / Fax numbers • E-mail addresses • To assist in soliciting M/WBE’s Committed To Participation

7. Minority and Women's Business Enterprises Find M/WBE’s • MWBE Contracting Opportunities Website • http://www.in.gov/idoa/2988.htm • The Minority and Women’s Business Enterprise Division will post solicitation requests from Primes • Send to: mwbe@idoa.in.gov Committed To Participation

8. Minority and Women's Business Enterprises Find M/WBE’s • MWBE Contracting Opportunities Website • Solicitation Requests should include: • Name of the Project • Location of the Project • Contact Information (name/phone/fax/email) • Subcontracting Opportunities • Quotation due Date & Time • For Construction Projects – How to obtain Specs and Bid Documents Committed To Participation

9. Minority and Women's Business Enterprises Find M/WBE’s • Organizations • Certification recognized for meeting goals: • IDOA MWBE Division • Through Memorandum of Understanding (MOU) • INDOT DBE • IMSDC – Indiana Minority Supplier Development Council Committed To Participation

10. Minority and Women's Business Enterprises Find M/WBE’s • Other Organizations • Black Chamber of Commerce • Chamber of Commerce • City of Indianapolis • Hispanic Chamber of Commerce • ISBDC – Indiana Small Business Development Center • NAWBO – National Association of Women Business Owners Committed To Participation

11. Minority and Women's Business Enterprises Find M/WBE’s • Networking Events • Minority and Women’s Business Enterprises Division – February and July • ISCBA – Indiana Stadium and Convention Building Authority • University Events • City Events Committed To Participation

12. Minority and Women's Business Enterprises Find M/WBE’s • Pre-Proposal Meeting • Opportunity for Prime Contractors and Sub-contractors to ask questions of the Agency as well as of each other • Attendee Contact information is available if you are unable to make a session • Check appropriate website where solicitation is posted Committed To Participation

13. Minority and Women's Business Enterprises Find M/WBE’s • Plan Holder’s List • Who has requested Spec and Bidding Documents for construction projects • Check appropriate website where solicitation is posted Committed To Participation

14. Minority and Women's Business Enterprises • Utilizing Minority and Women’s Business Enterprises Committed To Participation

15. Minority and Women's Business Enterprises Utilizing M/WBE’s • WHY? • We encourage the use of Minority and Women’s Business Enterprises on State of Indiana Contracts to bridge the gap between Capacity and Utilization • The Commission on Minority and Women’s Business Enterprises is required to submit a semi-annual report of committed utilization to the Governor and the Legislature Committed To Participation

16. Minority and Women's Business Enterprises Utilizing M/WBE’sGovernment Agencies • Procurement Professionals are encouraged to solicit at least one of the three required quotes from MWBEs • Example: Indiana Department of Homeland Security has it built into their metrics • Probe Procurement Department Metric, Soliciting Quotations from Indiana and MBE/WBE vendors Committed To Participation

17. Minority and Women's Business Enterprises Utilizing M/WBE’sProfessional Services • Participation expectations are outlined in the • following: • Within the Request for Proposal or Request for Service (RFP / RFS), sec. 1.20 and 1.21 • Attachment A – MWBE Subcontractor Commitment Form • Attachment B – Sample Contract / Boilerplate Language • http://www.in.gov/cgi-bin/idoa/cgi-bin/bidad.pl Committed To Participation

18. Minority and Women's Business Enterprises Utilizing M/WBE’sProfessional Services • Required from Prime with proposal submission • MWBE Subcontractor Commitment Form • Letter of Commitment from each M/WBE • On MWBE company letterhead • Dollar amount of subcontracted work to be performed • Scope of work to be performed • Expected start and end date • Signature Committed To Participation

19. Minority and Women's Business Enterprises RFP / RFS Evaluation Criteria (* Agency can fix these + or – 10 points) Committed To Participation

20. Minority and Women's Business Enterprises Utilizing M/WBE’sConstruction • Participation expectations are outlined: • For Public Works: • Indiana Department of Administration M/WBE Participation Policy for Construction Projects • Project Detail • For INDOT • Indiana Department of Administration M/WBE Participation Policy for Indiana Department of Transportation State-Funded Construction Projects • Letting Detail • http://www.in.gov/idoa/2964.htm Committed To Participation

21. Minority and Women's Business Enterprises Utilizing M/WBE’sConstruction • Required from Prime with bid submission • MWBE Participation Plan • Letter of Commitment from each M/WBE* • On MWBE company letterhead • Dollar amount of subcontracted work to be performed • Scope of work to be performed • Expected start and end date • Signature • Good Faith Efforts Worksheet • Include ALL supporting documentation • *INDOT = submitted within 24 hours of posting of unofficial bid results • Public Works = submitted within 24 hours of bid opening Committed To Participation

22. Minority and Women's Business Enterprises Construction Good Faith Effort Evaluation Criteria Notice to MBE and WBEs Economically Feasible Subcontract Consideration of all MBE and WBE quotes MBE and WBE Barrier Assistance Advertisement Agency Assistance Research participation Area - “think out of the box” Response Time Documentation of Statements from M/WBEs Availability of M/WBEs Other criteria Committed To Participation

23. Minority and Women's Business Enterprises Post Contract Award IDOA Contract Boilerplate Language for Professional Services on RFP/RFS: “The Contractor agrees to submit a copy of the agreement entered into between the Contractor and each MBE / WBE subcontractor where the State took the selection of the MBE / WBE by the Contractor into consideration when issuing the procurement award”. Committed To Participation

24. Minority and Women's Business Enterprises Post Contract Award IDOA Contract Boilerplate Language for Professional Services on RFP/RFS and IDOA M/WBE Participation Policies for Construction: Proposes MBE and WBE Contract Goals become incorporated into and a requirement of the Contract. Contractors shall not substitute, replace or terminate any MBE and WBE without prior written authorization from MWBED and the M/WBE Committed To Participation

25. Minority and Women's Business Enterprises Monitoring Compliance • Prime Contractors are required to honor the Participation Plan or Subcontractor Commitment Form as part of the Contract • MWBED Compliance Team analyzes the Committed Spend on the Participation Plan against Actual Spend • Primes in non-compliance may face sanctions Committed To Participation

26. Minority and Women's Business Enterprises Monitoring Compliance • Sanctions: • Withholding of payments • Adjustment to payments • Termination of Contract • Suspension or Revocation of ability to bid on State Contracts for up to 36 months • Contact the Minority and Women’s Business • Enterprise Division with compliance questions Committed To Participation

27. Minority and Women's Business Enterprises Contact Us • Minority and Women Business Enterprise • 402 W. Washington Street, Room W469 • Indianapolis, IN 46204 • mwbe@idoa.in.gov • http://www.in.gov/idoa • 317-232-3061 Committed To Participation

28. Minority and Women's Business Enterprises UNSPSCUnited Nations Standard Products and Services Code http://www.unspsc.org/Search.asp Committed To Participation