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CONNECTICUT DEPARTMENT OF TRANSPORTATION’S ARRA REPORTING. July 9, 2009 R5. CTDOT Internal Version. CTDOT / ARRA ORGANIZATIONAL STRUCTURE. Deputy Commissioner Jeff Parker*. ARRA Accountability Officer Phil Scarrozzo (860)594-2007 philip.scarrozzo@ct.gov. ARRA Report Coordinator
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CONNECTICUT DEPARTMENT OF TRANSPORTATION’S ARRA REPORTING July 9, 2009 R5 CTDOT Internal Version
CTDOT / ARRAORGANIZATIONAL STRUCTURE Deputy Commissioner Jeff Parker* ARRA Accountability Officer Phil Scarrozzo (860)594-2007 philip.scarrozzo@ct.gov ARRA Report Coordinator Ted Szymanski (860)594-3047 theodore.szymanski@ct.gov ARRA Project Manager Rich Jankovich (860)594-2702 richard.jankovich@ct.gov * Provides oversight for all aspects of the ARRA projects for CTDOT
ARRA FUNDING PROCESS ARRA Legislation Enacted – (February 17, 2009) CTDOT & Governor’s Working Group select projects Project Starts Project Engineer provides report to CTDOT CTDOT reports to FHWA Project Completed, Contractor Paid and People Working
ARRA ACT American Recovery & Reinvestment Act • $27.5 Billion (Nationwide Highway Infrastructure) • $3 Billion – Total combined ARRA funds to Connecticut • $455 Million CTDOT • $302 million highway projects: • $202 million road and bridge construction • $90.6 million sub-allocated to MPO’s (regional projects) • $9 million enhancement projects • $153 million Transit + Rail
WHY WE ARE INVOLVED • FHWA Responsibilities • Title 23 U.S. Code • Accountable for all Federal-Aid Highway Programs • CTDOT Responsibilities • Report Project Information for ARRA • Municipalities/Contractors/Consultant Responsibilities • Provide project information to CTDOT (Project Engineer)
REPORTING FORMS • Required Reporting Forms: • 1201 – Certification Maintenance of Effort • 1511 – Certification • 1512 – Recipient Report • 1585 – Monthly Recipient Project Status Report* • 1586 – Initial Project Information • 1587 – Monthly Summary Employment Report • 1588 – Periodic Grouped Project Report • 1589 – Monthly Employment Report* • 1607 – Certification • 1608 – Section Status and Progress of NEPA Projects • Table 1 – T & I Aggregate Data by Formula Program • Table 2 – T & I Aggregate Data, Project Specific • Table 3 – T & I Coordinator Information • Table 4 – T & I MPO Information • Miscellaneous Periodic Reports *Information for noted reports provided by Municipalities/Contractor/Consultant to CTDOT
CTDOT / ARRADistrict Designee ARRA Report Coordinator Ted Szymanski District 1 Darlene Salokas (860) 258-4644 darlene.salokas@ct.gov District 2 Lynn Warzecha (860) 823-3101 Lynn.warzecha@ct.gov District 3 Joi Barry (203) 389-3181 Joi.barry@ct.gov District 4 Randi Giglio (860) 585-2750 randi.giglio@ct.gov
REPORTING FORM 1585 One-Time Information Required From Each: Prime Contractor – Prime Consultant – Municipality: • Project Number/Town • DUNS Number • E-Mail Address • Submit Completed Form to District Designee Within 5 Days After the Preconstruction Meeting • District Designee Forwards Copy to: • Ted Szymanski (theodore.szymanski@ct.gov)
REPORTING FORM 1585 Monthly Information Required From Each: Prime Contractor – Prime Consultant - Municipality • State Project Number • Town • DBE Total Payments to Date for DBE’s Utilized by You • Form Submitted to District Designee by the 3rd of each month • District Designee Submits completed 1585 to • Ted Szymanski (theodore.szymanski@ct.gov)
REPORTING FORM 1589 Monthly Information Required From Each: Prime Contractor – Prime Consultant - Municipality • Labor Information for their firm and Labor Information for their respective subcontractors • Labor Information to be Reported: • Total number of employees utilized during the noted timeframe • Total Work Hours charged to the ARRA project • Total Labor Cost • Form Submitted to District Designee No later Than the 3rd of Each Month
REPORTING FORM 1589 (Contractor’s Responsibility) • Must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month • Must be submitted by District Designee to Ted Szymanski no • later than the 5th day of every month
REPORTING FORM 1589 (Consultant’s Responsibility) • Must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month • Must be submitted by District Designee to Ted Szymanski no • later than the 5th day of every month
REPORTING FORM 1589 (Municipality's Responsibility) • Must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month • Must be submitted by District Designee to Ted Szymanski no • later than the 5th day of every month
IMPORTANT REMINDER! District Required Reports: 1585 & 1589 • Reports must be submitted by Contractor/Consultant/Municipality to • District Designee preferably no later than the 3rd day of every month • Reports must be submitted by District Designee to Ted Szymanski no • later than the 5th day of every month (theodore.szymanski@ct.gov) • Both 1585 & 1589 forms are available on the CTDOT Website: • ct.gov/dot Click on this logo
RESOURCES State of Connecticut Recovery Web Site: http://www.recovery.ct.gov/recovery/site/default.asp *CTDOT’s Recovery Information Page: (Today’s presentation located here) http://www.ct.gov/dot Federal Highway Recorded Web Conferences for Local: http://www.fhwa.dot.gov/economicrecovery/webcon.htm Summary of ARRA Provisions for FHWA: http://www.fhwa.dot.gov/economicrecovery/summary.htm ARRA Reporting Forms (FHWA): http://www.fhwa.dot.gov/economicrecovery/reportingforms.htm Questions & Answers on ARRA (FHWA): http://www.fhwa.dot.gov/economicrecovery/qandaslist.htm ARRA Implementation Guidance (FHWA): http://www.fhwa.dot.gov/economicrecovery/guidance.htm