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Value Stream Mapping Event UW-System P-Card Process July 21 – August 18, 2008

Value Stream Mapping Event UW-System P-Card Process July 21 – August 18, 2008 . Participants. Campus Objectives. Streamline P-Card process, improve efficiency and make more user friendly Increase # of P-Card Holders/users Understand P-Card process Find waste in the process

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Value Stream Mapping Event UW-System P-Card Process July 21 – August 18, 2008

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  1. Value Stream Mapping Event UW-System P-Card Process July 21 – August 18, 2008

  2. Participants

  3. Campus Objectives • Streamline P-Card process, improve efficiency and make more user friendly • Increase # of P-Card Holders/users • Understand P-Card process • Find waste in the process • Find opportunity for improvement in Training and Processing • Increase $ spent with P-Cards • Reduce quantity of P.O.’s • Reduce number of Direct Pay’s • Reduce number of General Ledger Transfers • Have the proper controls in place • Identify what affects purchasing behavior • Prevent confusion w/corporate card

  4. Current State UW Platteville

  5. Current State UW Oshkosh

  6. Current State UW Superior

  7. Current State UW River Falls

  8. Future State

  9. Future State

  10. Future State

  11. Project Metrics & Goals UW Platteville – Application, Use & Payment

  12. Project Metrics & Goals UW Oshkosh -Transaction to Payment Process

  13. Project Metrics & Goals UW Superior– Application, Use & Payment

  14. Project Metrics & Goals UW River Falls – Application, Use & Payment

  15. Future State System Action Items Develop online application & approval Develop electronic application Exempt < $5000 P-Card Purchases from Mandatory contract requirement Add Vendors on MDS Develop P-Card Web Based Training Develop ready reference for best purchasing option (matrix) (#3) Ensure Mandatory State Vendors Accept P-Card

  16. Benefits to Date • We now are able to: • Apply Value Stream Mapping to other processes • Understand entire process end-to-end • Learn from best practices at other campuses • Leverage UW-System resources and staffing • Encourage a culture of continuous improvement

  17. Anticipated Benefits • Increase use of p-card • Increase customer satisfaction • Eliminate redundant recordkeeping

  18. Resources & Time How to accomplish the Future State? • Get management approval and continued support to go ahead with the improvement plan • Value Stream Manager to keep the Steering Team updated on progress • Time and resources to implement • Allow the team time to meet on a weekly basis to: • implement the remaining actions • drive continual improvement • DELIVER THE FUTURE STATE

  19. Thank You Questions?

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