Medford AAPLS Session 1 Finding Funding and Getting Started

1. Medford AAPLS Session 1 Finding Funding and Getting Started September 26, 2012 Session 1 of AAPLS Medford Applicants & Administrators Preaward Luncheon Series

2. Goals for this Session 1. Introduce the grant application preparation submission process at Tufts. • Introduce School-based Administrators, Office of Research Administration, Office of Proposal Development, and Corporate and Foundation Relations. • Provide a walk through of the proposal submission process at Tufts 2. Funding Opportunity Databases • Introduce you to funding opportunity databases and their features. • Provide guides to their use. 3. Limited submission process • Introduce the limited submission process at Tufts, and best practices if you find an interesting RFA that is a limited submission.

3. CFR - ORA - OPD

4. Office of Research Administration (ORA) Corporate & Foundation Relations (CFR) How ORA and CFR Work Together to Support Faculty Research ORA is Responsible for Institutional Review and Approval of all Sponsored Research Proposals & Award Administration Across Tufts Ideas Pre-Proposals Proposals Stewardship / Award Negotiation and Administration CFR ORA CFR ORA CFR ORA Faculty CFR works with faculty to identify funding opportunities, find and cultivate prospects and write pre-proposals ORA identifies new funding initiatives and announces programs/limited submissions to faculty, reviews the specs for any limitations or special requirements CFR handles fundraising activities, works with ORA and the BFO, writes and submits approved proposals for gifts, grants and in-kind donations ORA reviews budgets, program announcement specs, and proposal documents for compliance, final sign off on Internal Coordination Forms and authorizes submission CFR writes acknowledgments and collaborates with ORA to assist faculty with grant reporting, no-cost extensions and post-award issues; acts as steward of Tufts’ corporate and foundation relationships Review, negotiate and accept awards. Assist with non-fiscal post-award administration, amendments, re-budgeting, extensions, closeouts and transfers, to ensure that Tufts’ legal obligations are met RFPs Research Cultivation Knowledge CFR is Responsible for Managing Corporate and Foundation Relationships across Tufts

5. Corporate and Foundation Relations Office of Proposal Development Rules of Engagement Faculty Staff Post Doctoral Scholars Graduate Students Undergraduate Students Work with your representative to complete the internal/external proposal requirements. Representative will complete the Tufts internal process on your behalf. Complete final review and loop back with PI and/or representative to make final edits and ensure grant proposal compliance. Provides final approval of documents for submission to sponsor. Reference Department/School representative contact information.

6. School or Department Level Support Note: Other schools should contact their Administrative Manager/Director for guidance.

7. Corporate and Foundation Relations • Stage 1 – Pre-Proposal • Stage 2 – Proposal • Stage 3 – Stewardship

8. Introduction to Databases • Funding opportunity databases are an efficient way of finding federal and non-federal funding for research. • ResearchProfessional and Community of Science are among the databases subscribed to by Tufts. • Use them to receive weekly digest emails of opportunities tailored to your research interests.

9. Why Use Funding Opportunity Databases? • Searching for funding through a database gives a wider view of available opportunities. • They allow you to stay informed about the maximum number of opportunities with a small amount of initial effort. • Search can be tuned to your specific interests and research activities.

10. Available Databases • Grants.gov All U.S. government federal funding opportunities are posted on Grants.gov. Those seeking federal funding should look here first. • Community of Science (COS) The Community of Science (COS) database allows researchers to search more than 25,000 records representing nearly 400,000 opportunities, worth over $33 billion. • ResearchProfessional This database includes every funding opportunity from the NIH, NSF and another 60+ federal agencies in the U.S., as well as private funding sources.

11. How to Sign Up • Easy to register and sign in. • Once registered, searches can be saved using multiple keyword combinations. • These searches can be re-accessed at any point. • Any saved search can also be saved as a funding alert email.

12. Searching for Funding • Searching for funding using a database involves looking for opportunities that match your research interests. • You can search based on the topic of your research, as well as criteria such as budget, activities allowed, and residency requirements.

13. Email Alerts • Email alerts come in an easy to read weekly digest, based on your keywords. • Digest shows a snapshot of possible opportunities, with links to more information.

14. Notes About Databases • You must be logged into a Tufts-networked computer to use any subscription-based database without a username. With a username, you may use the databases from anywhere. • Subscriptions to multiple databases will cause some overlap, so remain subscribed to email alerts for those which you find have the best results for your work.

15. Example Search – Community of Science

18. What is a Limited Submission? • A Limited Submission is a funding opportunity for which the sponsoring agency has limited the number of proposals an institution may submit. • Limited submissions create a need for internal guidelines to prevent any potential disqualifications. • ORA facilitates the limited submission process to ensure such submission restrictions are met. http://viceprovost.tufts.edu/researchadmin/find-funding/process-for-limited-submissions-competitions/

19. Internal Process

20. Questions?