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Madison Crew: The Ultimate Team Sport

Madison Crew: The Ultimate Team Sport. http://www.warhawkcrew.org/ JMCBO, P.O. Box 1657, Vienna, VA 22183. Agenda. Introductions About Madison Crew Madison Crew Costs Volunteer Requirements Registration Package Q&A and Break-out Sessions. Introductions. Madison Crew / JMCBO

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Madison Crew: The Ultimate Team Sport

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  1. Madison Crew: The Ultimate Team Sport http://www.warhawkcrew.org/ JMCBO, P.O. Box 1657, Vienna, VA 22183

  2. Agenda • Introductions • About Madison Crew • Madison Crew Costs • Volunteer Requirements • Registration Package • Q&A and Break-out Sessions

  3. Introductions • Madison Crew / JMCBO • President – Ron Marx • Executive Vice President – Karen Sampson • Vice President for Operations – Sue Colwell • Membership Committee Chair – Cindy Lawless • Head Coach: Paul Allbright • Madison Crew Team Captains • Dalton Conaway (Senior) • Jessica Melton (Senior) • Will Whitfield (Junior) • Genny Lawless (Junior)

  4. Sandy Run Park on the Occoquan River .Our Home Course and site of the VA State Finals

  5. Ready to Race

  6. The Race: All Out for 6 Minutes

  7. Away Regatta on the Potomac

  8. Away Regatta in Philadelphia

  9. Away Regatta at Nationals .2010 – Saratoga Springs NY 2011- Camden NJ

  10. Varsity Successes in 2010 Woman’s LWT4, State Champions Men’s LWT8, State Silver SRAA Nationals Woman’s Jr 8 Silver

  11. Madison Novice Crews:VA State Champions Again! James Madison has won both the Men’s and Women’s Novice 8 State Championship Regattas in both 2009 and 2010

  12. Madison Crew at Sandy Run Park Madison Crew Club 2010

  13. Mission Statement • Madison Crew enables student athletes to • Learn teamwork, aquatic, and rowing skills • Attain top physical condition • Feel the thrills of competition and winning • Enjoy socializing with classmates and other students • Broaden their experiences via travel to away regattas • James Madison Crew Boosters Organization (JMCBO) is a non-profit organization that exists • To provide the resources for Madison Crew, a club sport • As a club sport, the team is entirely supported (financially and with volunteer work) by the parents / guardians • To protect student athletes from all dangers • To ensure the smooth operation of Madison Crew and its eligibility to compete in VA and national regattas

  14. Madison Crew Spring Season • Spring Season begins 21 Feb 2011 • Daily practices are held 3-7 p.m. at Sandy Run Park • Bus transportation is provided by JMCBO • Our first regatta is 26 March • Practice continues over Spring Break (18-22 April) • Regatta on weekend before Spring Break • SRAA National Championships are 25-27 May • Pre-season conditioning begins 29 Nov 2010 • Conditioning takes place 3-6 p.m. at Madison HS • Coaches lead and supervise winter conditioning • Team Captains assist coaches by leading work-outs • Days per week increase as Spring season nears • Daily practices transition to Sandy Run in mid-February (weather permitting)

  15. Winter Conditioning Schedule

  16. Madison Crew Regattas 2011 26 March – Polar Bear Regatta at Occoquan (varsity only) 2 April – Regatta at Occoquan (varsity & novices) 9 April – Regatta at Occoquan (varsity & novices) 16 April – Regatta at Occoquan (varsity & novices) 24 April – Easter weekend (no regatta) 30 April – Charlie Butt Regatta at Potomac River (v & n) 7 May – VA State Championships (novices only) 14 May – VA State Championships (varsity only) 19-21 May – Stotesbury Cup at Philadelphia (v & n) 25-27 May – SRAA National Championships At Camden NJ; qualifying boats only

  17. Madison Crew Costs • Dues: $950 for rowers / $750 for coxswains • Includes shuttle bus costs and VASRA capital fund assessment • $200 discount for 2nd and 3rd sibling rowers (doesn’t apply to coxes) • The base dues rates have been the same for several years • 11 November – First payment ($250) is due today! MUST MAKE FIRST PAYMENT BEFORE PARTICIPATING IN CONDITIONING • 11 January – Second payment ($300) is due • 14 February – Final payment ($400 / $200 for coxes & siblings) due ALL DUES MUST BE PAID TO BOARD BUS FOR PRACTICES AT SANDY RUN • Dues refund policy • The first dues payment is not refundable for any reason • Second & final dues payments are fully refundable if requested in writing to the Treasurer within 30 days of the due date • 2nd payment refund date: 10 February • Final payment refund date: 16 March

  18. Madison Crew Fundraising • Fundraising: $600 minimum per rower / cox • Raffle # 1 (ended 8 November) • Raffle # 2 • Erg Relay (new event!) • Mulch • Others: car washes, Fosters’ Grille, Let’s Dish, Corporate Donations • Fundraising deadlines: • $380 – March 25th (the day before the first regatta) MUST MEET THIS DEADLINE BEFORE PARTICIPATING IN ANY REGATTA • $600 – April 17th MUST COMPLETE FUNDRAISING COMMITMENT TO GO TO PHILADELPHIA

  19. Erg Relay Summary • What is it? A fun event that will showcase our athletes, celebrate the end of Winter Conditioning, build team unity, and raise money for the team • When: Friday, January 21, 2011 from 7 to 9 PM • Where: JMHS cafeteria • Attendance is free (to encourage a large crowd) • Teams of 3 rowers and one “cox” will compete for prizes in a relay on ergs lasting one hour. Teams will be randomly drawn the day of the event. • Participants will solicit sponsors prior to the event from family and friends, and business/corporate contacts that they have a personal connection with. Top fundraiser will win a prize.

  20. Fundraising Top fundraiser will be celebrated! Sponsorship forms and tracking charts will be distributed and posted to Warhawk Crew website. Sponsorship levels: Gold/Silver level sponsors ($200/$100) will receive recognition at the event Friend of Madison Crew” contributions (over $20) and Bronze level sponsors ($50) will be acknowledged in the program Don’t forget to ask individual sponsors if their employers have a corporate matching program! Food and Fun Relay winners will be celebrated! Ice Cream Bar / Bake Sale 50/50 Raffle (tickets $1 each) will be drawn and awarded that night. Chili Contest Each family (and coach) is asked to bring their best chili recipe in a crockpot. Event attendees can purchase a taste of 5 different chilis and one vote ticket for $5 Vote totals will be counted at the end of the event and the winner will be announced The winning recipe will be served at a future “away” regatta Erg Relay: Two Purposes

  21. Erg Relay: Timeline • Info packets will be on the Warhawk Crew website (Fundraising Tab) by November 15th. Packets will contain: • General instructions for collecting donations • Info sheet describing Club and Event, to be used to show potential donors • Master donation tracking sheet for each rower • Receipt/donation form – 2 parts, one for donor and one to be submitted with donation stapled to it • Participants must register before Dec 21st. A link to the registration site will be provided on the Warhawk Crew website • Master donation sheets and all donations (checks/cash) need to be turned in by Jan 7th for inclusion in the program • One envelope containing last-minute donations may be turned in 24 hours before the event on January 20th • Final tally of each participant’s donations will be announced at the event and the winner will receive a prize

  22. Equipment, Uniform, and Travel Costs • Equipment recommended for pre-season conditioning • One set of variable resistance bands (cost: $10) • One yoga mat (cost: $5) • Uniforms: $125 total for uniform (uni) and tech shirt (JL) • Uni’s and JL’s are the same designs as last year • Uni’s and JL’s are custom-ordered in December • Refund policy: Costs for uniforms ordered are not refundable for any reason • Travel (optional) – approximately $335 per rower / cox per trip for bus, hotel room, food, and security • Stotesbury Cup in Philadelphia (all boats) • In 2010, all boats and the entire team traveled to this event • SRAA National Championships in Camden NJ • Qualifying boats only • In 2010, Madison took most (not all) of our boats to SRAA Nationals

  23. Madison Crew:Where does the money go? • Coaches Salaries • Daily Bus Transportation to / from Sandy Run • Shared shuttle bus transportation to regattas from nearby ES • Lease / purchase of boats and purchase of oars • New boat: $35,660; Used boat: $10,000 • Cox box: $509; New oar: $310 • Insurance for boats, trailers, and D&O liability • Storage space for boats and oars at Sandy Run • Long term storage • Equipment purchase, maintenance, and repairs • Regatta entry fees, association memberships, awards, trophies, etc.

  24. Madison Crew Coaches • Pre-season conditioning coaches (4 full-time equivalents) • Head Coach: Paul Allbright • Assistant Coaches: see below • Spring water season (6 full-time equivalents) • Head Coach: Paul Allbright • 4th year with Madison Crew, 2nd year as our Head Coach – Women’s Varsity • Assistant Coaches • Charlotte Morris (3rd year with Madison Crew) – Women’s Varsity • Robert Russel (2nd year with Madison Crew) – Men’s Varsity • Jameson O’Brien (3rd year with Madison Crew) – Men’s Novice & Varsity • Anne FitzSimons (2nd year with Madison Crew, former Madison HS cox) – Women’s Novice • Beth Ellis (new, currently on GMU crew team) – Women’s Novice • John Findley (new) – Men’s Novice

  25. Madison Crew Volunteer Requirements • Parents / Guardians • One day of bus chaperoning (round-trip) during Spring practice (Feb-May) • Bus leaves Madison HS @ 2:45pm and returns to Madison HS @ 6:45pm • Two regatta jobs at Sandy Run • VASRA fines JMCBO $50 for any job that is a ‘no show’ • Participation in one JMCBO committee • Committees include Hospitality, Operations, & Fundraising • Occasional “All Hands on Deck” for fundraising (mulch delivery, car washes, etc.) and work days at Sandy Run • Students • Sandy Run Work Days, Mulch Delivery, Clean up at Regatta Site • 8 hours required for returning rowers / coxes (4 hours for novices) • Volunteer Committee Chair • Christy Tetlow, madisoncrewvolunteers@gmail.com • Most volunteer sign-ups will be via MySignUp.com

  26. Madison Crew Volunteer Requirements • Specialty Skills Needed from Some Volunteers • Information Technology (IT) / website skills needed on Communications Committee • Photographers / videographers needed to record team’s performances and experiences this year • Truck drivers needed for our boat trailer • Prefer someone with a large heavy-duty / dually truck • Training is available • Boat drivers needed for launches during regattas • Training planned this Fall and / or early next Spring • Launches are small metal fishing boats with an outboard engine <10 hp • Volunteers needed that are interested in becoming referees for regattas in future years • Would observe regattas this year, shadowing an experienced referee • VASRA referee clinic is scheduled for 13 November in Merrifield VA • Operations support, including rigging and repair of racing shells

  27. Madison Crew Size Plan • Crew size plan is 80 rowers / coxes for 2010-11 season • Returning varsity rowers / coxes in 2011: approx 50 • Interested novice rowers / coxes to date: 30-40 • Represents an increase of more than 30% from the past two years • Size in 2009 and 2010: approximately 60 rowers / coxes • Previously, team was 40-45 rowers / coxes • Crew Council is the forum for parents’ issues & complaints • Ombudsman for students, parents / guardians, Board, & coaches • 5 parents investigate facts and make recommendations to Board • Chaired by Howard Springsteen, anhotika@verizon.net

  28. JMCBO Registration Package-- Due Today -- • JMCBO Enrollment Package • JMCBO Membership Form – 1 page • JMCBO Universal Release of Liability – 1 page • 2010-11 Participation Contract – 1 page • 2010-11 Transportation Liability Waiver – 1 page • FCPS Participation Policy, Extracurricular and Co-curricular Programs– 3 pg • FCPS Emergency Care Information – 2 pages • FCPS Field Trip Driver’s License and Vehicle Insurance Information – 1 pg • VA HS League Athletic Participation / Parental Consent / Physical Exam Form – 4 pages • Student with Parent Rider Form – 1 page • Student with Student Rider & Driver Form – 1 page • Off-campus Running Authorization Form – 1 page TOTAL: 17 pages

  29. Schedule of Coming Events • 11 November – Registration Packages due today! • Forms can be downloaded from http://www.warhawkcrew.org/ • POC: Cindy Lawless, MadisonCrewMembership@gmail.com • 11 November – First dues payment ($250) due today! • Checks payable to JMCBO, P.O. Box 1657, Vienna, VA 22183 • May include check in registration package • POC: Phil Mottola, MadisonCrewTreasurer@gmail.com • 13 November thru 12 December – Boat-naming contest • 29 November – Pre-season conditioning begins at JMHS • POC: Head Coach Paul Allbright • 11 January – Second dues payment ($300) is due • 21 January – Erg Relay Fundraiser at JMHS • 14 February – Final dues payment ($400) is due

  30. Boat-Naming Contest • Several Madison Crew boats need to be named this year • All rowers and coxes are welcome to enter the contest • Contest rules • Submit your entries at http://www.surveymonkey.com/s/N9GXF32 • THREE entries maximum per rower / cox • In the event of multiple entries for the same suggested boat name, the first person to submit the name would win • If your entry is selected as the name for one of the boats, you will earn $100 towards your fundraising commitment • No cash value • Not transferable to anyone else • Contest begins at 8:00 am on Saturday, November 13th, and ends at midnight on Sunday, December 12th • All boat names MUST be family friendly and crew-related

  31. Conclusion • Questions & Answers • Break-out Sessions • Head Coach • Team Captains • Board Members

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