@lists.stanford.edu switch to mailman interface

1. @lists.stanford.eduswitch to mailman interface Date: July 21, 2006 Presenter: Tim Torgenrud http://www.stanford.edu/service/mailman/

2. Agenda • What/Why the Change? • Majordomo vs. Mailman • Migration info: @lists.stanford.edu • Similarities and Differences – All Users • @lists Subscribers • Subscribing to a List • @lists Owners • Creating a List • Managing a List • spam filtering • List Archiving • Questions @lists.stanford.edu

3. What/Why the Change? What is Changing: • The list service (@lists.stanford.edu) at Stanford University is changing • “Majordomo” the current mail-list service that runs @lists.stanford.edu is retiring and is being replaced by the mail-list service called “Mailman” Why the change: (Three Primary Factors) • List owners have requested additional features • Hard to manage the list via emails • Mailman offers better performance @lists.stanford.edu

4. Majordomo vs. Mailman Majordomo • Increasingly difficult to manage • Outdated and not widely supported Mailman: • More capabilities and controls • Better performance and reliability • Widely Used @lists.stanford.edu

5. Migration info: @lists.stanford.edu “Most list properties remain the same” As a List Owner please check for the following: • Headers and footers settings for correct instructions (Majordomo vs. Mailman) • May need to revise documentation and/or the Welcome Message Mailman lists must be owned by an individual with a SUNet ID @lists.stanford.edu

6. Similarities and Differences – All Users • Similarities • Current list names • Website http://lists.stanford.edu/ to manage lists (note: after migration is completed) • Basic Interface • Differences • Colors and graphics (updated branding initiative) • Password is no longer required (Stanford Community members only) • Additional interfaces • Additional features • No email interface for administration (CLI available) @lists.stanford.edu

7. @lists – Subscribers • Subscribers will have new and improved features: • Subscriptions are available via a web interface; subscribing via email is no longer required • Easy digesting – Subscribers may set up to receive the day’s list mail in a single message instead of one at a time (Majordomo does not have this feature per user) • Activity controls • A subscriber will continue to be on a list but can set commands to not receive mail while out of the office (i.e. vacation) @lists.stanford.edu

8. Subscribing to a List (via web interface) • Go to Section Heading: Subscribing to… • Add your email address • Add your name (optional) • Check No/Yes for “Would you like to receive list mail batched in a daily digest” • Click on Subscribe Click subscribe @lists.stanford.edu

9. Subscribing to a List (via email) • Send mail to: • <listname>-join@lists.stanford.edu (e.g. techbriefing-join@lists.stanford.edu) That is all there is to IT! @lists.stanford.edu

10. @lists – Owners • Owners will have a variety of features available to them which includes: • Bounce Processing • Spam filtering • List Archiving (public, list-private) • Web-based moderation • General Control Refinement • Web-subscription controls to offer subscribers @lists.stanford.edu

11. Creating a List • Go to URL: https://mailman.stanford.edu/mailman/request/list-request • Fill out Request Form located at the bottom of the page and click submit • Lists requests are filtered by IT Services prior to creation - Ensures adherence to Stanford Policy Guidelines Click submit @lists.stanford.edu

12. Managing a List: Basic Options • Go to URL: http://mailman.stanford.edu • Click link “Manage the lists that I own” • You will be directed to a URL displaying your current mailing lists Clicking “Basic Options” will direct list owners to basic commands @lists.stanford.edu

13. Managing a List: Basic Options Screen • Links: • Members: subscription management • Owners: administrative access control • Properties: Basic list controls • Clicking on any one of these links gives list owners access to basic list management tools @lists.stanford.edu

14. Managing a List: Basic Options Screen Click on “Members” link to be directed to member management screen @lists.stanford.edu

15. Managing a List: Member Management Screen • Similar to the Majordomo List Management Screen • To Add Members enter their email address in the add section • To Remove Members enter their email address in the remove section Add Members Here Remove Members Here @lists.stanford.edu

16. Managing a List: General Options • Go to URL: http://www.stanford.edu/service/mailman/ • Click on the link “Manage the lists that I own” • You will be directed to a URL displaying your current mailing lists Clicking “All Options” directs list owners to all commands @lists.stanford.edu

17. Managing a List: General Options Screen • General Options Section will be displayed @lists.stanford.edu

18. Managing a List: General Options Screen • List Owners can choose a number of management tools • General Options • Membership Management • Non-Digest Option • Privacy Options (Sender Filters, Recipient Filters, spam filtering) • Bounce Processing • Archiving Options • Auto-Responder • Content Filtering • Topics @lists.stanford.edu

19. Spam filtering • What is spam? • Spam is electronic junk mail, it is also referred as unsolicited email • Spam is generally email advertising for some product/service sent to a mailing list or newsgroup • How is spam identified? • Suspected electronic junk mail is detected by showing “SPAM:###” in the subject line • The number of “#” in the email subject line indicates how confident the spam filtering program is that an email is actual “spam” • The higher the number of “#” the higher the spam identification confidence level (1 – 5) • How does Mailman manage spam? • List Owners can set up filters to detect and delete unwanted spam • Default to delete suspected SPAM is set at 3 (e.g. SPAM:###) @lists.stanford.edu

20. Spam Filtering: Option 1 (more complex) • To reach the Spam Filtering Screen click on “All Options” @lists.stanford.edu

21. Spam Filtering: Option 1 (more complex) From the General Options click Privacy Options and then click [Spam filters] to be directed to the Privacy Options screen“ @lists.stanford.edu

22. Spam Filtering: Option 1 (more complex) Default is set to delete at subject: \SPAM: ###. User can increase or decrease the number of # Used to tag messages for list owner approval. Example is provided in Mailman Privacy Options Screen @lists.stanford.edu

23. Spam Filtering: Option 2 (less complex) • To reach the “alternative” Spam Filtering Screen click on “Basic Options” Click “Basic Options” to get to the Spam Filtering Feature @lists.stanford.edu

24. Spam Filtering: Option 2 (less complex) Click “Properties” @lists.stanford.edu

25. Spam Filtering: Option 2 (less complex) Default is set to 3,meaning “###”. Owners can increase or decrease @lists.stanford.edu

26. List Archiving • Click “All Options” @lists.stanford.edu

27. List Archiving • Click “Archiving Options” @lists.stanford.edu

28. List Archiving Default is set to “No” but may change to “Yes” to activate Archive feature Default is set to “Private” meaning only list members can see archived messages Default is set to “Monthly” meaning archived messages will be categorized monthly @lists.stanford.edu

29. Q & A Session Questions? Further questions: - FAQ: http://faq.stanford.edu/ (go to email category) - @lists Services and/or Mailman in general: Submit a HelpSU request to http://helpsu.stanford.edu?pcat=mailman - Majordomo to Mailman migration: Send email to: email-migration@lists.stanford.edu @lists.stanford.edu