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ILL and Collection Development

ILL and Collection Development. Laura Ramos, ILL & Document Delivery Assistant George Mason University (VGM) July 12, 2013. 15 th Annual VIVA Interlibrary Loan Community Forum (Sweet Briar College, Sweet Briar, VA). POD I. Started September 2010 – completed 3 rd year

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ILL and Collection Development

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  1. ILL and Collection Development Laura Ramos, ILL & Document Delivery Assistant George Mason University (VGM) July 12, 2013 15thAnnual VIVA Interlibrary Loan Community Forum (Sweet Briar College, Sweet Briar, VA)

  2. POD I • Started September 2010 – completed 3rd year • Both Head of ILL and Borrowing Supervisor authorized to begin purchasing books “on demand” using the ILL fund • First guidelines for eligibility: • Not owned or “on order” at Mason Libraries • Not readily available through ILL from a free/reciprocal lender

  3. POD II • Additional guidelines: • Scholarly title – written in English • Published by a North American publisher • In print • Within last 3 years • EBooks and other non-print formats not eligible • Textbooks are not eligible • Maximum list price of $200 • Multi-volume sets are considered if less than $200 total • Available at Amazon.com or Barnes & Noble

  4. POD III • General stats: • Average between 20-30 titles a year • Total cost average between $1,300 - $2,000 a year

  5. Reports I • Quarterly & Fiscal Year Reports • Proactively pull reports for Liaison Librarians • Normalize data (i.e. adjust reports a bit to make it less confusing) • Share reports so that liaisons can identify needs/emerging trends for their programs • Identify most requested books/journals that are possible purchase for collection • Provide list of ILL Borrowing requests

  6. Reports II • Canned ILLiad Reports: • Can identify who borrow from most • Which departments request more books vs. articles • Customized ILLiad Reports • Have to capture the data in order to generate the report • Many more reports can be generated using data in the ILL database by writing a custom query • Can manually include data on some requests to generate specific reports later using data not automatically captured in your database • i.e. Searching for music score requests, can code an unused or generic field or can focus on Call No. field (lending)

  7. Ad Hoc Reports Examples of requested reports: • Report ILL requests for list of journal titles • Can aid in decision making process (keep print, deaquisition, move to storage, purchase Backfile subscription, etc.) • Report ILL requests for books and other materials • Reports/data show and identify strengths/weaknesses of collection • Helps determine interest and use of materials • WorldCat Collection Analysis subscription maps OCLC ILL data to your library’s holdings in OCLC

  8. New Library Initiative • Initially driven by ILL reports, Mason created Textbook Reserve collection (Fall ’09) • Stemmed from Borrowing requests • Strictly textbooks • Supports School of Engineering programs • Soon to be expanding to other programs • 4th year completed

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