NETLIPSE Foundation

1. NETLIPSE Foundation Zurich, 20 October 2008 Stuart Baker

2. NETLIPSE Most suitable organisation form Criteria: • Clear and sharp governance • Effectiveness in case of acquisition and contracts of IPAT and other services • Effective management by a limited number of formal board members. Recommended decision: Foundation. Note: • There is an EU specific foundation, the EEIG (European Economic Interest Grouping), but it is not recommended, because it excludes non EU-countries (such as Switzerland, Norway and Turkey).

3. NETLIPSE FoundationCharacteristics • Not for profit. • Open to many participants. • Finance from subsidy and orders. • Focus on knowledge development, as well as knowledge exchange and on marketing (think of IPAT and training programme). • EC and EIB could be both a participant in the overall work and process and a client for specific work (e.g. project assessments).

4. NETLIPSE FoundationArticle 2: Objectives • The objectives of the Foundation are: to initiate, promote and encourage the successful development, delivery and operation of large infrastructure projects throughout Europe, aimed at positively influencing the living environment and economy in Europe.

5. OrganisationArticle 2: Objectives • The Foundation seeks to achieve these objects inter alia by: • developing an Infrastructure Project Assessment Tool (‘IPAT’) and training programmes and new research initiatives; • initiating, promoting and facilitating the development and exchange of knowledge on the management of large infrastructure projects; • promoting cooperation between public and private organisations and knowledge institutions, • other activities relating to these objectives.

6. FinancesProposal to EC, June 2008 Total: € 1.9 million (TEN-T Annual Work Programme call, Part B.2, 6.): • EC : 50%: € 950.000,- • Partners : 50%: € 950.000,- Prerequisite: • Member States and Government Agencies across Europe to play a key role in the Foundation.

7. FinancesFunding from partners: money or time • The funding from partners (i.e. € 950.000,-) proposes of partly cash and partly man hours (not charged). Current assumption: 50%-50%. Important: • Total amount of funding • Cash flow Partners: Donation in the form of chargeable time and start up grant. € 950.000 E.C. € 950.000 • This scheme assumes the current submission to EC is successful.

8. FinancesFunding from partners: two levels 2008-2010 Two levels: • Founding Fathers, Sponsors: Organisations that fund a substantial amount of the start up funding (from around €70.000,- /€100.000,-). • Participants: Pay a yearly contribution of approximately €5.000,- to €10.000,- per year. A business plan is being developed. • Income: potential contracts through assessments and review of projects, training programmes, donations and other sources.

9. FinancesPrinciples • Funding from ‘cash’ and ‘man hours’. • Organisations invest in man hours: • Knowledge development. • Participation in network meetings, special interest groups etc. • Contributors to Netlipse work are reimbursed for: • Contribution man hours exceeds agreed commitment. • Programme management. • Expenses: Network meetings, accommodation etc. • Support services to the Foundation: marketing, communications and legal.

10. OrganisationChart Clients, Sponsors Supervisory Board Advisory Committee Scientific Board Programme Management Team Foundation Support services Administration Communication

11. Supervisory Board Main responsibility of the Supervisory Board: • Formal governance of the NETLIPSE Foundation and the accomplishment of its objectives (legally and properly); • authorise the annual plan and budget, as well as the annual report and the annual account; • appoint the Foundation Management; • ensure specific client objectives are duly executed; • be accountable for the formal governance of the Foundation and the accomplishment of the objectives. The Supervisory Board: • must carry out an annual yearly review of activities, achievements, financial statement and future objectives; • reports on the review at the annual yearly Foundation meeting (typically within a network meeting).

12. Supervisory Board The Supervisory Board consists of: • 6 to 10 members. • partly representing the spectrum across: countries, organisations and activities. 2 options: a person or representative of an organisation. →Choice: Person. Members Supervisory Board: • Specially appointed members (because of knowledge, network etc.). • Members drawn from participating parties. • An annual review of members is carried out by the Supervisory Board.

13. Supervisory Board Initial members: • Stuart Baker United Kingdom • Leendert Bouter The Netherlands • Hans-Rudolf Schalcher Switzerland • Saverio Palchetti Italy • Marian Hantak (t.b.c.) Poland (United Nations) • + ? … Plus • Marcel Hertogh Executive (Programme Dir)

14. Programme Management Team • The Foundation Management ensures the successful management of the Foundation and the realisation of its objectives: • managing and improving the NETLIPSE network; • developing and marketing the IPAT. • The Programme Management Team provides the day-to-day management of the Foundation.

15. Programme Management Team The Programme Management Team is primarily responsible for five main activities:

16. Executive Team Initial arrangements – people: • Programme Director: Marcel Hertogh • Business Co-ordinator: Mirjam Cauvern • Network Manager: Pau Lian Staal-Ong Website & Newsletter: Tony Francis Marketing and Communications Team • Finance: Jan-Floor Troost-Oppelaar

17. Scientific Board • The Scientific Board is responsible for maintaining a high scientific level of all NETLIPSE products: • guards the scientific level of all products realised; • delivers scientific expertise; • advises on specific deliverables (i.e. IPAT). • Chairman: • Prof. Hans-Rudolf Schalcher, ETH Zurich • IPAT: • Prof. Geert Teisman, Erasmus University, Rotterdam (Lead for IPAT development)

18. Advisory Committee Advisory Committee: • Represents participants and founding fathers. • Advises the Supervisory Board and the Programme Management Team (PMT) as required. • Gives advice on quality, progress, support, acquisition. Participants in the Advisory Committee: • Representing the spectrum across: countries, organisations and activities. • Potential members of the Advisory Committee are invited on a yearly basis by the Supervisory Board because of their position. • E.C., EIB and similar organisations: ex officio.

19. Advisory Committee Participants: • Have access to the closed section of the website. • Annual meeting to advise the Supervisory Board and Programme Management Team. • Have the first right to participate in the development of services and participation in contracts.

20. Next Steps Main Activities forthcoming months: • 21, 22 Oct. 2008 Network Meeting Zurich Start Special Interest Groups? • Nov./ Dec. 2008 Establishment of the Foundation. • Jan. 2009 Start development of IPAT. • Feb. 2009 Bi-annual Newsletter 2009 #1 • March 2009 Decision EC on Annual Call • March 2009 Network Meeting in The Netherlands • April 2009 Start development general training

21. NETLIPSE Foundation