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e-pay payroll system

e-pay payroll system. What is e-pay. A Payroll written specifically for Gibraltar Meets all regulatory requirements No investment required in software Runs on a standard PC with an internet connection Internet connection can be dial up or broadband to the local ISP

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e-pay payroll system

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  1. e-pay payroll system

  2. What is e-pay • A Payroll written specifically for Gibraltar • Meets all regulatory requirements • No investment required in software • Runs on a standard PC with an internet connection • Internet connection can be dial up or broadband to the local ISP • No software installation on PC • No technical knowledge required

  3. Costs • No software charge • No maintenance charges • No hardware costs • Fixed charging structure based on the number of employees in a company • Provides simple budgeting for this important company activity

  4. Accessibility • Accessibility from any PC that has an internet connection • Uses industry standard virtual private networking • Written for W3C browsers • 24 hours per day availability, 7 days per week

  5. Security • Hosted on one of the most advanced and latest IBM e-server machines • No virus contamination even if the machine accessing it does have a virus • Server security meets US Defense Department Standard • Is NOT written on a windows based platform • VPN access using standard encryption algorithm • Users cannot access core application systems only their individual area • User may change access password if considered compromised • Automatic backup security

  6. First time Operation • Two secure log-ons to identify the user • Set up company detail including • Name and Address • Employer Reference • Payment details • Overtime parameters • Payroll processing type • Standard Allowances and Deductions • Enter individual employee details (conversion from existing system can be provided) • Name and address • Salary details • Tax reference and code • Social Insurance Code • Start Date • Date of Birth, Nationality, Gender

  7. Processing • Start monthly/weekly process • Weekly hours defaulted in from individual employee records • Enter variable payment information e.g. overtime, allowances and deductions • Advance payments can be made at anytime • Complete run and update records • Review and print reports and payslips • Payslips printed on standard A4 no additional stationery required • Standard reports provided • Basic Pay • Overtime • Allowances • Deductions • Income Tax • Social Insurance

  8. Recoverability • Previous runs can be reversed and removed from the system, if update is done in error • Ability to make one off payments to correct any omissions • Reports and payslips can be reprinted at any time. There is currently no timescale for removal

  9. Income Tax/Social Insurance • All reporting requirements for Income Tax and Social Insurance provided at period end • Payment reconciliation

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