Welcome to Day 2 of the SAE Aerospace Standards Division/Committee Chairs & Vice Chairs Workshop

1. Welcome to Day 2 of the SAE Aerospace Standards Division/Committee Chairs & Vice Chairs Workshop 24-25 June 2008 SAE World Headquarters Warrendale, PA

2. Workshop Goals • Increase cross committee communication • Gain feedback from committee leadership on issues • Provide committee leadership with guidance and training • Improve SAE committee leadership relationships • Clarification of Council, Division and Committee Chair Roles

3. Today’s Schedule • Committee Metrics • Standards Development & Tools • The Product – Documents • Best Practices • Closing Remarks

4. Prize Drawing • Did everyone enter the prize drawing?

5. Committee Metrics Laura Hitchcock External Standards Management, Strategy & Policy The Boeing Company

6. Committee Metrics • Objective: Provide a brief overview of metrics and explain the types and importance of committee metrics and how metrics will assist in the overall management of committees.

7. Committee Metrics – Overview & Importance • Technical Standards Board initiated • Aerospace Council started tracking metrics in 2006 • Developed a clear picture of current situation • Metrics provided insight into standards development success • Metrics helped identify areas for improvement • Metrics helped to develop goals and the strategies to reach them

8. Committee Status Report • Developed for each of the 61 ‘main’ committees • Provides a quick snapshot of each committee’s ‘health’ or current status • Can be used to • Monitor metrics • Record news/changes/issues • Compare against division overall • Track membership needs

9. AMS F Committee Status Report - 2008 Name: AMS F Corrosion Heat Resistant Steel and Alloys Committee Length of Current Chair’s Term of Office: 2 years # Mtgs/Year: 2 # Members: 24 # Participants on Roster: 88 # Documents Maintained: 462 # WIPs: 33 # Documents Past 5-Year Review Date: 5 Example • Metrics • Average % member response to ballots: 64% • Average time from WIP to publication: 248 days • % Voting members attending meetings: 59% • Projects meeting estimated pub date: 59 • Membership Needed • Northrop Grumman • Bell Helicopter • Eaton • Boeing Helicopter • Williams International • Sikorsky Helicopter Total 602 New & Revised Documents Published in 2007

10. Committee Metrics Becky Lemon Sr. Aerospace Standards Specialist SAE International

11. Approved Metrics • Participation • % of voting members responding to ballots • % of voting members attending meetings • Committee balance • Productivity • Documents more than five years old • % of published docs versus WIPs (Works in Progress) • Cycle Time • Age of WIPs in years • Number of years from inception to ‘estimated’ pub date • Average time from WIP to publication • # of projects meeting estimated completion date

12. Metric: ParticipationMeasure: % of Voting Members Responding to Ballots

13. Metric: ParticipationMeasure: % of Voting Members Attending Meetings 2008 data will be broken down by U.S. and non U.S. Members attending

14. Metric: ParticipationMeasure: Committee Balance

15. Metric: ProductivityMeasure: Documents More than 5 Years Old

16. Metric: Productivity Measure: % of Published Documents Versus WIPs Works in Progress (WIPs) include new documents, revisions, non-current and cancellations

17. Metric: Cycle TimeMeasure: Age of WIPs in Years New Report 1,071 WIPs 1-4 years old or 76% 345 WIPs 5-10 years old or 24% as of 3/21/08

18. New Report Metric: Cycle TimeMeasure: WIPs – Number of Years from Inception to ‘Estimated’ Publication Date as of 3/18/08

19. Metric: Cycle TimeMeasure: Average time from WIP to publication Detailed report on Council Works area: Metric Report – Number of Days to Publish per Document – March 27, 2008

20. Metric: Cycle TimeMeasure: # of Projects Meeting ‘Estimated’ Completion Date as of 3/21/08

21. Questions

22. Group Photo

23. BREAK • 25 Minutes

24. Standards Development Resources and Tools Kerri Rohall Aerospace Standards Specialist SAE International

25. Standards Development Resources and Tools • Objective: Highlight resources and tools currently available to assist with effective committee operations • Solicit input on additional resources and tools to improve committee productivity and overall satisfaction

26. Standards Development Resources and Tools • How can these tools and resources help you manage your committees • SAE Standards Works • Document Sponsor Checklist • Aerospace Council Organization and Operating Guidelines • Aerospace Council Organization Chart • Document Template • SAE Aerospace Technical Report Style Manual • SAE Staff

27. Standards Development Resources and Tools • Standards Works • Used as the main focal tool for committee communications, postings and balloting

28. Standards Development Resources and Tools • Standards Works as a Resource • Used to communicate with committee members and participants between meetings • Keeps track of all committee projects • Provides a central repository for all committee related information • Provides you with current committee contact information updated 24/7 • Links to all resources for document development work

29. Standards Development Resources and Tools • Document Sponsor Checklist • A detailed ‘to-do’ list of each step the sponsor needs to take during the document development process • This includes completing the New Project Request Form, uploading the necessary files for ballot and reviewing and addressing the summary of replies

30. Standards Development Resources and Tools • Aerospace Council Organization and Operating Guidelines • Contains details regarding committee structure, document development process, technical report types, and meeting guidelines • All Aerospace Committee scopes and charters must fall in line with the Aerospace Council Guidelines

31. Standards Development Resources and Tools • SAE Aerospace Council Organization Chart • Provides an overview of the technologies we cover with our existing committees • Serves as a resource to explain the SAE Committee structure to your management • Helps participants to locate committees of interest to them or their co-workers • Excellent tool to help attracts volunteers • Serves as a tool to identify areas where we have gaps in technologies

33. Standards Development Resources and Tools • Document Template • For use by document sponsors • Serves as a starting point for any new documents • Provides basic format for new drafts • Three templates are available • One for AMS specifications • One for Aerospace specifications (AIR, AS, ARP) • One for Parts specifications

34. Standards Development Resources and Tools • SAE Document Style Manual • Provides detailed formatting guidelines and examples to assist in document development • Two style manuals are currently available (one for AMS documents and another for all other Aerospace documents)

35. Standards Development Resources and Tools • Last, but not least……SAE Staff • We are here to provide you with any help we can! • Please contact us with any questions, issues, etc. that you might have.

36. Standards Development Resources and Tools • What additional resources and tools would you recommend to improve committee productivity and overall satisfaction?

37. Questions

38. OASIS Database Jay Myers Staff Engineer SAE International

39. OASIS Database • Online Aerospace Supplier Information System • OASIS Mission To provide the international aerospace industry with a web based, 24/7 supported, relational database with secured access to audit information, thereby providing users the tool to convert audit data and QML information into easily managed strategic intelligence.

40. OASIS Database • SAE was selected by IAQG to develop and maintain OASIS • OASIS allows worldwide suppliers to the aerospace industry to verify their audited compliance to AS9100, EN9100, JISQ9100 and other international quality specs • High security/confidential data/flexibility • Provides long-term benefits • Reduction in the number of audits required of suppliers • Time and cost efficiencies • Quality and safety improvements

41. OASIS Database Demonstration • http://www.iaqg.org/oasis

42. OASIS Database • Questions or ideas?

43. The Product - Documents Becky Lemon Sr. Aerospace Standards Specialist SAE International

44. The Product - Documents • Objective: Review the process, provide data and introduce the SAE Editorial staff and their role • Solicit input on how to improve the efficiency of the process and the overall satisfaction of the committee

45. * Additional ballots may be needed depending on the changes made. **Affirmation ballot not required if document was approved with no technical changes. Standards Development Process Timeline (~60-79 days from time of completed draft submission) Sponsor submits document for Aerospace Council ballot. SAE prepares final formatting. *Document sponsor receives ballot summary and resolves any disapprovals. **Sponsor submits document for Affirmation ballot (if needed) *Sponsor isnotified of Affirmation ballot results Document is balloted to Aerospace Council Document sponsor is notified of ballot results. If approved, the document goes to publishing. New project form submitted. Committee forms task group. Draft Standard submitted to SAE for Committee ballot SAE publishes the standard Project initiation Published Standard **14 days ~1-2 days 28 days ~3-7 days 28 days Determined by Document Sponsor/ Committee Determined by Document Sponsor/ Committee Determined by Document Sponsor/ Committee

48. Documents Published by DivisionNew & Revised As of 6/1/08

49. The Product - Documents • SAE Editorial Staff • Kathy Bratchie • eDocument Specialist • Available to answer document format questions

50. The Product - Documents • SAE Editorial Staff • Provides ‘Word’ files to use in the revision process • Provides basic editorial and format feedback on final draft prior to Council ballot • Serves as a resource for format questions