New Employee Safety Orientation 2010

1. New Employee Safety Orientation 2010 Environmental Health, Safety and Risk Management (EHS&RM) WELCOME

2. Thank you for taking the time to view this very important safety information • Click on the many active links to view • safety–related pages and documents • Please contact us with any questions you • may have after viewing this presentation • Ensure you complete the short quiz to • receive credit for completing this training

3. All new employees must be oriented regarding safety in their workplace • Your department must identify and notify you of hazards in your workplace • You also have certain responsibilities regarding safety in your job. Key areas include, but are not limited to: - Completing job-specific safety training - Knowing how to report accidents and injuries - Understanding your Department Emergency Action Plan • This presentation provides a basic understanding of those responsibilities and lists several important links to help you work safely and in compliance with various state and UA safety regulations

4. Objective of UAF Safety Orientation – Be familiar with the following: • EHS&RM Services • OSHA and You • UAF Safety Policies and Procedures • Unsafe Condition Reporting • Accident/Incident Reporting • Department Emergency Action Plans • Workplace Violence • Cold Weather Preparations • Remote Travel Safety Guide • Required Safety Training • Slips, Trips and Falls • Earthquake Safety • Asbestos Safety • Ergonomics • Campus Closure Policy

5. Who We Are • EHS&RM is a non-academic service department that promotes and supports a safe and healthy campus environment by: • Offering Safety advice and consultation • Providing diversified Safety training • Establishing, managing, and promoting UAF Health, Safety, and Environmental policies and procedures We are here to assist with ALL of your safety program needs!

6. UAF takes your safety seriously!

7. From a memo to the President...

8. Why is SAFETY so important? • Accidents do happen, and many occur due to: • - Untrained workers • - Unsafe work procedures • - Inadequate, or a lack of, required personal • protective equipment or tools • The Department of Labor notes that 5,071 • workers died on the job in the year 2008 • That is > 97 workers dying a week • Workers in their first year with their employer • account for more than 50% of disabling claims

9. Make SAFETY part of your day • Complete all required safety training • Be alert to hazards to you and your co-workers • Follow your departments safety guidelines or instructions • Never operate equipment or use hazardous chemicals without prior training • Wear required Personal Protective Equipment (PPE) • Report any safety concerns or issues to your supervisor… immediately! • Report all accidents/incidents • Be knowledgeable of OSHA and UAF safety requirements

10. Occupational Safety and Health Administration (OSHA) • Agency of the U.S. Department of Labor. • U.S. Congress passed the Occupational Safety and Health Act of 1970 (the OSH Act) "...to assure so far as possible every working man and woman in the nation, safe and healthful working conditions and to preserve our human resources." • The legislation, signed into law by President Richard M. Nixon on Dec. 29, 1970, established OSHA and its sole responsibility to provide worker safety and health protection. • Implemented safety/health standards which are law • Alaska also has State OSHA (AKOSH) standards here • Our safety assessments and investigations measure compliance with these many OSHA and AKOSH standards

11. Occupational Safety and Health Administration (OSHA) • UAF can also be visited by OSHA inspectors as a result of: • Accidents that resulted in worker hospitalization • Routinely scheduled inspections • Worker complaints • Anonymous complaints • “Media Referral” (pictures printed in newspapers, online, etc., • depicting unsafe conditions • OSHA inspections can result in citations for non-compliance • These citations can carry costly penalties (fines) for UAF • EHS&RM helps you understand and comply with these many • safety requirements, ultimately keeping you safe!

12. UAF Safety Policies and Procedures • Board of Regents Policy 05.09.01(Link) • To provide and maintain a safe/healthful work environment - Defines safety roles/responsibilities from the top, down • UAF Safety System Policy & Procedures • All policies and procedures are online at www.uaf.edu/safety • UAF guidelines for applicable OSHA standards • Recommend hard copy documents be kept in each department (where applicable)

13. REMEMBER…. • UAF is committed to your safety! • You play a big part in keeping UAF a safe and healthy place to work and learn! • PLEASE….Report all safety concerns • Reporting a safety concern cannot result in worker reprisal or other negative action against you - it’s the law! The best way to report a safety concern is with a UAF Unsafe Condition Report

14. Unsafe Condition Reporting Program • A proactive Safety Program to identify and correct unsafe acts or conditions beforethey cause injury Example: A worker notices a section of hand railing on outdoor steps is broken and very loose. The steps get slick in the winter. No one has been injured, yet. Without action, someone will eventually get hurt! How can you help??? Use our on-line form (www.uaf.edu/safety). Takes just a few minutes to submit!

16. Fill in the blanks and click on “SEND”…It’s that easy..

17. Department Emergency Action Plan (DEAP) • Procedures to follow in the event of an emergency • Assists in compliance with OSHA standard 1910.38 • Contains department and building information • Building name • Building coordinator name • Room numbers occupied by the department • Department coordinator and alternate • Employee accountability and procedures after evacuation • Critical operations found in the department • Medical and rescue duties • Contains emergency evacuation procedures • Emergency notification procedures • Building alarm(s) information • Evacuation procedures • Fire procedures • Fire prevention procedures

18. Department Emergency Action Plan (DEAP) • Emergency Equipment List - Type and location listed on floor plans • Emergency Eyewash/Shower Units • Automatic External Defibrillator (AED) • Portable Fire Extinguishers • Emergency Phones • Severe Weather: Emergency coordinator or designated official provides instruction to occupants • Hazardous Material spill clean-up and reporting procedures • Extended Power Outage Procedures • Bomb threat procedures • All new employees MUST be briefed upon hire

19. Emergency Evacuation Reminders • Exit building immediately upon activation of a fire alarm. It is NOT an option! • Be familiar with evacuation procedures • Identify at least two exit pathways from your location - prior to an emergency • Identified on your Department Emergency Action Plan • Do not use the elevators • If unable to exit, find safe refuge in a stairwell or area with fire suppression (sprinklers) • Grab your coat • Only if it is safe to do so • Once you’ve exited, do not reenter!

20. What students need to know Faculty - Inform students (first week of class): • That everyone is expected to leave the building when the fire alarm sounds • Indicate “two” ways out of the building from the classroom you are teaching in (see DEAP) • Determine an appropriate assembly location for the class in the event of an evacuation • Once you’ve exited, do not re-enter until “all clear”

21. Safety Training Requirements • UAF, as well as OSHA and other regulatory agencies, has many requirements for safety training. • First and foremost, safety training helps ensure you have the knowledge to work safely everyday. Safe workers are less likely to get injured on the job! • Second, a lack of safety training can result in costly OSHA citations and penalties (fines) to your department • Some level of Safety Training is required by most OSHA standards • UAF has determined ninecore safety topics required by all employees, regardless of job duties

22. 9 Core Safety Training classes required by ALL UAF employees: • Office Safety (general) • Hazard Communication • (chemical/physical hazards) • Ergonomics • Electrical Safety • Materials Handling • Back Injury Prevention • Signs and Tags – Accidents And Injuries Prevention • Slips, Trips and Falls • Emergency Action Plan (Provided by your Department)

23. You can complete your core Safety Training requirements online! • All training can be accessed right from our website - Exception: Department Emergency Action Plan training is provided by your department/supervisor • The following slides contain step-by-step instructions on how to access and complete your core training • Online training can be completed in as little as 2-3 hours, right from the comfort of your desk!

24. How to complete your core Safety Training requirements • Log onto our webpage at www.uaf.edu/safety • Click on “Training” tab (found on left hand column ) • Click on “UAF Safety Training PowerPoints” • Click on and review the “Hazard Communication ppt” and complete the associated HazCom quiz • Click on and review the “Materials Handling ppt” and complete the associated MH quiz • The remainder of your core safety training requirements will be accessed through Skillsoft Online Learning • Instructions for Skillsoft access are found on next slide - Instructions also found on our website here

25. Skillsoft Training Access • Login to University of Alaska – UAOnline - Link also found on our website training tab • Sign in with user ID# and PIN • If you do not know your user name or password, follow the directions on the site or contact UAF HR at 474-7700 for password information • The following steps will populate the remaining core safety trainings which you can readily access 24 hours a day! 1. Click on “Employee Services ” and “Employee e-Learning” 2. Click the “Skillsoft” button then “submit” to access 3. Click “Catalog” then click on “Learning Programs” 4. Click on “UAF General Safety”” 5. Click on “Enroll” then “Add to my plan”

26. Other Safety Training you might require.. Depending on your particular job, there may be one, or several, additional training requirements that apply to you. Examples include: Driver Training (if you drive a UAF vehicle) Lab Safety (if you work in, or routinely visit, a laboratory) Blood Borne Pathogens (if you have potential exposure) First Aid/CPR (if expected to provide first aid, medical assistance) Supervisor Safety Training (if you are a supervisor) • UAF offers three methods to complete this safety training • Classroom instruction • Web-based programs through our home page • Web-based through the Skillsoft Online Learning System Contact us for scheduling assistance

27. On-the-Job Injuries/Illness(Faculty and Staff) • First priority is to receive prompt medical attention (call 911), if needed • Report all work-related accidents, injuries or illnesses to your supervisor • Regardless of severity • Paperwork to be filled out • Incident Report…or, • Report of Occupational Injury or Illness

28. Incident Report Complete this form when…. • Any incident/accident resulting in injuries such as minor sprains, pulled muscles, minor cuts or bruises, eye irritation, allergic reactions, a near miss (accident almost happened), etc…, and • The incident/accident has resulted in NOmedical treatment (other than local first aid), NOtime loss from work, and NOloss of consciousness • On line form can be found here • Complete form, have supervisor review and sign, then forward to EHS&RM • Complete immediately after incident/accident

30. Report of Occupational Illness or Injury Complete this (hard copy only) form when…. • Any work-related incident/accident results in medical treatment (doctor or hospital visit), time loss from work due to the injury, or loss of consciousness • The Report of Occupational Illness or Injury is also known as the “Workers Comp” form • Workers' Compensation is a program that requires your employer to pay medical costs and part of your lost wages if you are injured, or become ill, because of work conditions • All Workers’ Compensation claims are handled by the System Office of Risk Services (SORS) here • Any incident or accident requiring a workers comp form ALSO requires an incident/accident form to be completed!

31. Student, Visitor and Volunteer Accident Reporting • Any faculty or staff member who witnesses, is involved in, or is informed of an accident with a student, visitor, or volunteer should immediately report the accident to the System Office of Risk Services (SORS) at 450-8152 • Accidents occurring after hours and/or at remote locations should be reported immediately to Emergency Dispatch at 474-7721

32. Helpful Workers’ Compensation Links • www.uaf.edu/safety Workers Compensation information to include complete line-by-line instructions on how to fill out the required paperwork (Report of Occupational Injury or Illness ) • www.labor.state.ak.us/wc/wcbrochr.htm#2 “Worker’s Compensation & You, Information for Injured Workers” (Alaska State Brochure) - Explains worker benefits

33. Time-Critical Accident Reporting (Faculty and Staff) • In the event an incident or accident results in an In-Patient Hospitalization or Fatality • Supervisor/other responsible person in supervisory role, will immediately, upon their knowledge, report it to EHS&RM • Notify EHS&RM anytime faculty/staff are taken to the hospital or any medical facility for treatment • EHS&RM will track and make formal report to OSHA • OSHA must be notified within 8 hours of the accident per Alaska Statute 18.60.058(a).  Notification to OSHA later than 8 hours may lead to OSHA citations and penalties (fines) to your department!

34. Incident/Accident Reporting Easy as 1-2-3 If you are still unsure about how and when to report an injury/accident, simply… • Go to our home page http://www.uaf.edu/safety/ • Click on Accident Notification Procedure-How to Flowchart • Follow the directions based on your incident!

36. Violence in the Workplace • Definition: Incidents where people are abused, threatened or assaulted in circumstances relating to their work, involving an explicit or implicit challenge to their safety, well-being or health • This establishes violence as a behavior with the potential to cause harm. Broadly speaking, there are three forms: - Non-physical violence: (intimidation, abuse, threats etc.) - Physical violence: (punching, kicking, pushing etc.) - Aggravated physical violence: (Use of weapons, e.g. guns, knives, syringes, pieces of furniture, bottles, glasses, etc)

37. Violence in the workplace is a serious safety and health issue. In it’s most extreme form, homicide, is the fourth-leading cause of fatal occupational injury in the US. Staying safe in a violent situation….. • Do not confront the violent individual(s) • Call 911, if it is safe to do so • If possible, move to a safe location • Provide responding police with as much information as possible • Report all incidences of workplace violence to your supervisor and the Human Resources Department

38. Cold Weather Tips to Prevent Hypothermia and Frostbite • Layer clothingBuild breathable (cotton, wool) clothing layers to include thermal underwear, undershirt, track suits, sweaters, snowsuits, winter boots, hats, mittens and scarves. • Cover exposed skinExposed skin can become frostbitten in as little as 30 seconds, always cover exposed skin especially when the wind is a factor. • Keep movingTry to limit the time sitting. Stand up and move around to allow circulation to reach better reach all body parts. • Blankets and portable seat/cushion…..Vehicle Survival GearSitting on cold pavement or concrete can increase the risk of hypothermia. Sitting on a blanket or portable seat will limit the risk. • Drink fluidsDehydration can occur even when the temperature is below freezing. Hot chocolate is a great way to remain well hydrated. • Avoid alcoholic beveragesAlcohol diminishes the body's ability to feel the cold and can cause an increased exposure time. • Signs of hypothermiaConfusion, lethargy, weakness, apathy, pale skin color. • Signs of frostbitePale grey, waxy textured skin in affected area cold to the touch, numbness and localized pain, swelling and blistering.

39. Remote Travel Safety GuideOn-line version available here: http://www.alaska.edu/risksafety/download/RemoteTravelSafetyGuide.pdf • General Safety and Survival Tips • Travel (motor vehicles, boat, air, snow machine/ATV, and on foot) • Survival Basics (Clothing, food, water, shelter, and making fire) • Health Concerns (Frostbite, hypothermia, carbon monoxide, Giardia, snow blindness and immersion foot) • Wild Animals and other Hazards (Bear and moose safety, animal bites and rabies, insect bites/stings, fish poisoning, jelly fish stings, shellfish poisoning, and Devil’s Club • Firearms Safety • Distress Signals • Emergency and insurance contacts • List of UA field stations and facilities Print and carry a copy whenever you work/play outdoors

40. Winter Driving Safety “The leading cause of death during winter storms are transportation accidents.”FEMA Fact Sheet Keys to Safe Winter Driving • Prepare your vehicle for the winter season • Allow proper time to warm-up vehicle and clear windshield and windows of all ice and snow • Always wear your seatbelt, it’s Alaska Law and UAF Policy • Knowing how to react if stranded or lost • Carry survival gear in vehicle, especially on trips on rural roads away from populated areas • Ensure someone knows your travel plans

41. Slips, Trips & Falls • Slips/Falls on ice…leading cause of incidents at UAF • Wear appropriate footwear for the season • During the long winter months, consider wearing Spiky or other ice/snow cleats which fit over the shoe or boot and provide added traction on snow and ice • When walking on slippery surfaces: • Don’t take large steps, shuffle your feet • Keep arms close to the body • If carrying something, carry in front at waist height, close to the body • Be cautious when getting in and out of vehicles • Never jump out of, or down from, your vehicle. Be sure you have good footing as you exit the vehicle

42. Stop by our office to get a free set of snow cleats • Contact us anytime between October and • April to get a free set of ice/snow cleats • Unfortunately, we can’t mail them out to • you, they must be picked up at our office • to ensure you have a correct fit • Wear or bring in the boots/shoes you normally • wear during winter. We will fit that footwear • with the appropriate size ice/snow cleat. • Remote campuses can order ice/snow cleats and • get reimbursed through the Loss Prevention • Program. See link here

43. Earthquake Safety • Indoors • Duck or drop to floor • Take cover • Hold on • Stay where you are until shaking stops • Stay clear of windows, heavy furniture, etc • Stay inside Click on building to access FEMA Earthquake Safety information • Outdoors • Get into the open • Do not go back inside • Get to higher ground • Driving • Stop if it is safe • Move car as far out of normal traffic pattern as possible • Stay inside car • Stay away from bridges and overpasses

44. A 7.9 magnitude earthquake rocked Alaska at 1:12 p.m., Sunday, Nov. 3, 2002. The epicenter was recorded some 90 miles south of Fairbanks and is the largest earthquake to hit the state since 1964.

45. UAF Asbestos AwarenessAsbestos is a naturally occurring silicate mineral with long, thin fibrous crystals. Asbestos became increasingly popular among manufacturers and builders in the late 19th century due to its resistance to heat, electricity and chemical damage, its sound absorption and tensile strength. There are buildings on campus with asbestos containing materials. • Asbestos is well recognized as a health hazard and is highly regulated. • Asbestos in-place and undisturbed is not a health hazard • Fibers must become airborne to be hazardous • Buildings built after 1980 are less likely to contain asbestos • Never attempt to perform work that could disturb asbestos containing materials • Never perform work above ceilings; cut into walls, ceiling or floor tiles; disturb pipe insulation, or otherwise destroy building structure unless you are authorized and have ensured it is free of asbestos. • Questions or concerns can be directed to our office Industrial Hygienist at 474-5413 or to Facilities Services at 474-7000

46. Ergonomics Awareness • Ergonomics: (also called human factors) the scientific discipline concerned with the understanding of the interactions among human and other elements of a system, and the profession that applies theory, principles, data, and methods to design in order to optimize human well-being and overall system performance. • Ergonomics simply stated means: “The science of arranging and adjusting the work environment to fit the employee's body” Potential ergonomic hazards include: • Office Settings (Computer or other workstations that don’t fit the workers body) • Industrial/other repetitive motion or awkward position tasks

47. Ergonomics Assessment If you feel your workstation doesn’t fit you, or you perform routine awkward and repetitive motion tasks, contact us to coordinate an ergonomic assessment. The “ergo” assessment consists of…. • Phase one - an educational seminar (@ one hour) either classroom or web-based • Phase two – an on-site evaluation • Phase three - corrective actions • Call our program manager, Carol Shafford, at 474-5413 to schedule an assessment

48. University of Alaska Fairbanks Policy #2003-001 Effective date 12/17/03 UAF Campus Closure Due to Emergency Conditions Campus Closure Policy Policy: The University of Alaska Fairbanks is to remain open during regular business and instructional hours in order to maintain services to students, faculty, staff, and the public. Background: Emergency conditions due to severe weather, natural disaster, major utility outages or other circumstances have occurred, and are expected to again occur, at UAF. This policy provides guidelines in the event the Chancellor orders closure of all or part of the UAF Campus, Tanana Valley Campus, and UAF’s extended sites. In such cases, some or all non-critical service areas may be closed. To the extent possible in light of the circumstances, UAF will continue to maintain services critical to public safety, protection of life and property, transportation, and building and road maintenance. Employees in critical service areas and in all other units that remain open will be required to make every reasonable effort to meet their employment responsibilities. Notification of campus closures can be made several ways: Phone, voice mail, email, fax, local radio and TV stations, and the UAF hotline and on-line newsroom (as noted on the “UAF on Alert” webpage)

49. To find the most up-to-date emergency information, go to our website, or right from this slide, and click on the “UAF on Alert” icon…

50. On “UAF on Alert” you’ll find such useful information as: • Timely Safety Alerts • Swine Flu Information • Volcano Activity Reports • Wildfire Smoke Advisories • Adverse Weather and Travel Advisories • Local Procedures and Contacts • Bomb Threat Checklist • Active Shooter Checklist • Earthquake Preparedness • On/off Campus Emergency Contacts • ..and more…………………..