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Charter School Autonomy and Accountability: Maintaining Compliance with Third Party Vendors

Charter School Autonomy and Accountability: Maintaining Compliance with Third Party Vendors. Cande Honeycutt, MA, MAEd Office of Charter Schools, Education Consultant. Office of Charter Schools Mission.

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Charter School Autonomy and Accountability: Maintaining Compliance with Third Party Vendors

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  1. Charter School Autonomy and Accountability: Maintaining Compliance with Third Party Vendors Cande Honeycutt, MA, MAEd Office of Charter Schools, Education Consultant

  2. Office of Charter Schools Mission The NC Office of Charter Schools, through educational collaboration, provides leadership to establish and engage a quality charter school culture resulting in legal compliance, board performance, and academic excellence.

  3. Third-Party Vendors Who are third-party vendors? Any contracted service provider whether for student attendance, finance, attendance, child nutrition, custodial, transportation, or operational systems is a third-party vendor.

  4. The Office of Charter Schools cannot and does not make recommendations in any way for the use of vendors. • Contracted services are an integral part of a charter school’s autonomy.

  5. The school’s non-profit board of directors holds the agreement with the State to receive public funding and operate a public school. • It is the school’s responsibility to hold vendors accountable for the contracted services provided.

  6. Autonomy and Legal Compliance What does this mean and how does it affect my role within the school?

  7. Helpful Tips- UIDs • UIDs- Use legal name in all systems. DO NOT change name in Power School for any reason. • UIDs generate in 24 hours. You must correct all errors for batch to fully upload. • Double check social security numbers in all sites for accuracy. • If a staff person changes their name (for marriage or any other reason), it must be changed in the UID system.

  8. Student Schedules • Elementary/Middle/High- do not schedule by homeroom. All schedules should be by course even if the same teacher teaches all courses. • Make sure schedules are an accurate reflection. For EC, make sure push-in/push-out time is accurately reflected by the schedule in Power School.

  9. Power School Schedule Training • Possible Training Dates are: • July 14-18 • July 28-Aug 1 • Aug 4-8 • Aug 11-15 • The registration links can be found at: http://www.timetosignup.com/powerschooltraining/folder/1823 • Classes are for school staff only.  If the board has hired a management company or third party vendor, that company will have to contract with Pearson for PowerSchool training.  • Classes are Monday-Friday, 9:00 am to 4:00 pm. Lunch is on your own. • Sessions will be here in Raleigh in the DPI computer lab. Specific information will be provided to you after registration.

  10. Contact Information for Power School Training Wendy Hinson Technology Support Specialist Professional Development Educator Effectiveness Division NC Department of Public Instruction Raleigh, NC 27610 wendy.hinson@dpi.nc.gov

  11. DO NOT alter student schedules to manipulate HQ status.

  12. Licensure • OCS licensure database cross references Lic-Sal, Power School and Payroll. Legal names and accurate social security numbers are imperative for the system to work correctly. • Teachers must have students assigned to them. • Do not use all caps for data entry.

  13. Teacher Effectiveness • TNL- principal electronic signature required by the deadline at the end of the year. • EVAAS- you must have an administrator assigned.

  14. Testing and Accountability • Keep student records accurate. Timelines for student withdrawal can affect compliance with testing and accountability. For example: Johnny withdrew from your school in March, but wasn’t officially removed/transferred in Power School. You don’t test Johnny in May. Johnny not being tested now counts against school.

  15. Roster Verification • Verify student rosters and make corrections in house. • Carefully review monthly roster verifications from accountability. • Contact your RAC if you need to troubleshoot.

  16. Finance • Your audit must be turned in on time each year. • The data reported is the data used. Verify your data and submit it on time. • Your school’s financials are the responsibility of the school’s non-profit board. • Inaccurate student record-keeping can have a devastating financial impact on the school budget.

  17. More ?s Reach out to your OCS Consultant! We’re your gateway to getting information from the different departments here at DPI and we’re here to assist you!

  18. Office of Charter Schools • Cande Honeycutt, Consultant919.807.3493cande.honeycutt@dpi.nc.gov • Deanna Townsend-Smith, Consultant919.807.3263deanna.townsend-smith@dpi.nc.gov • Lisa Swinson, Consultant919.807.3495lisa.swinson@dpi.nc.gov • Robin Kendall, Intern Consultant919.807.3457robin.kendall@dpi.nc.gov • Thomas Miller, Consultant919.807.3492thomas.miller@dpi.nc.gov

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