1 / 7

District E Assembly How to be a Good Treasurer

District E Assembly How to be a Good Treasurer. John Gordon Rotary Club of Albuquerque del Sol April 19, 2014. Work with other club officers on a budget before your Rotary year begins

zurina
Download Presentation

District E Assembly How to be a Good Treasurer

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. District E AssemblyHow to be a Good Treasurer John Gordon Rotary Club of Albuquerque del Sol April 19, 2014 April 2014

  2. Work with other club officers on a budget before your Rotary year begins • Checking account with 3-4 signers, duplicate checks/voucher checks. Set dollar amount for more than one signature. • Hopefully no bank fees. • Use QuickBooks or similar accounting program. Not Excel or spreadsheets. • Set up a file box with a folder for each month. • Recommend using a Club PO box if Treasurer or Secretary is only holding office for one year. • Require having someone review your work at least annually more often if possible so you or the Club are not put in a difficult situation. A. The Basics April 2014

  3. Prepare a weekly form to track cash collections and payments • Pay recurring expenses weekly. Prepare checks before the meeting. • Check the club mailbox and make deposits before the next meeting • Replenish petty cash when you make bank deposits B. Be Organized at Club Meetings April 2014

  4. Bill / invoice meals & dues at least quarterly (consider billing in advance) • Send email statements monthly and send personal email reminders. Follow-up is important. Do not let members become delinquent more than 30 days • Balance bank accounts monthly C. Month End April 2014

  5. Monthly reports to the board, provide monthly balance sheet, P&L , budget vs actual and aged accounts receivable reports • Prepare a budget and update it periodically • Keep a financial history for multiple year comparison • If collecting Every Rotarian Every Year donations plan to remit to the Rotary Foundation by December and May of the Rotary Year • Make sure no big surprises are upcoming on the financial side D. Reporting April 2014

  6. It’s all about consistency and diligence. Don’t think “I’ll do it next week or next month”. • If you want to accept credit cards –swipe with a “square” on a smart phone or similar device. • All clubs must an annual Federal 990 tax return. Penalties can be huge for non-filing! • Operate club finances with only one EIN. E. Efficiencies April 2014

  7. Questions???? • Further assistance questions contact John Gordon – 505-266-5904 jgordon@pbhcpa.com Treasurer Training August 2013

More Related