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Monitoring and Evaluation of Public R&D The experience of UTM

S&T Management Training Course for OIC Countries. Organized by Akademi Sains Malaysia 18 November 2009. Monitoring and Evaluation of Public R&D The experience of UTM. Prof Zaini Ujang , FASc, FIChemE (UK), UTM Vice-Chancellor. Underlying global drivers. R,D&C @ Malaysia.

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Monitoring and Evaluation of Public R&D The experience of UTM

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  1. S&T Management Training Course for OIC Countries Organized by Akademi Sains Malaysia 18 November 2009 Monitoring and Evaluation of Public R&DThe experience of UTM Prof Zaini Ujang, FASc, FIChemE (UK), UTM Vice-Chancellor

  2. Underlying global drivers

  3. R,D&C @ Malaysia

  4. Objektif R,D&C? RMK9 • Pertumbuhandoronganinovasidanpeningkatanproduktiviti • Penjanakekayaan • Mengekalkankesejahteraansosial

  5. DEVELOPMENT EXPENDITURE AND ALLOCATION FOR SCIENCE, TECHNOLOGY AND INNOVATION, 2001-2010 (RM million) Source: Economy Planning Unit (EPU) Notes: 1 Include IRPA, SAGA, Biotechnology R&D, Malaysia-MIT Partnership Programme and Oceanography R&D. 2 Include MTDC and MDC Programmes.

  6. TYPES OF FUNDS

  7. UTM RESEARCH GRANT AMOUNT (2006-9)

  8. PROJECTTS BY CATEGORY

  9. SOURCE OF CONTRACT RESEARCH • Agilent Technologies • Intel Technology SdnBhd • NSG (Nippon Sheet Glass Foundation) • Sumitomo Foundation Japan • Intel Corporation • Academy of Sciences Malaysia • CREAM • MuziumNegeri Terengganu • LembagaTabungHaji Malaysia • Exxonmobil • InstitutPenilaian Negara • PertubuhanPeladangNegeri Johor • BB Operation GMBH • Parker HaniffinSdnBHd • FELCRA Berhad

  10. EVALUATION PROCESS

  11. Value Chain RMC Kepuasan Pelanggan/ Stakeholder Keperluan Pelanggan/ Stakeholder

  12. MONITORING PROCESSpublic funding

  13. Government research funding has been boosted to 1.5% of the country’s GDP under the 9MP… this is more than a threefold increase in percentage terms compared with 0.49% under 8MP. Source: National Higher Education Action Plan (2007-2010)

  14. FUNDING MECHANISM (2006-10) MOSTI IRPA TECHNOFUND (RM1.5 bill) (Ministry of Science, Technology & Innovation) (Intensification of Research in Priority Aras) SCIENCE FUND (RM1.2 bill) MOHE FRGS FRGS (RM200 mill) (Ministry of Higher Education) (Fundamental Research Grant Scheme) 8MP 9MP

  15. RESEARCH PROJECT MONITORING SCOPE OF PROJECT RESOURCES TIME FRAME Monitoring will ensure that a project been conducted in accordance with the terms and conditions outlined in an Agreement. The projects will be closely monitored to ensure that they are carried out successfully.

  16. R&D MANAGEMENT DIRECTOR Dep. Director (Research Publication) Dep. Director (Corporate Affairs) Dep. Director (Project Management) Deputy Registrar Manager IT Dep. Registrar (Technology Licensing) Promotion/ IL Exhibition Unit RMC International Campus Finance Dept Monitoring Unit IT Unit Appointment Unit IP Unit Publication Unit RA/COE Liaisons Unit Activity Unit Record Unit HR

  17. RESPONSIBILITIES OF PROJECT MONITORING UNIT • To ensure R&D projects been carried out in accordance to agreed plan; • Manage submission of progress reports; • Manage application for modification in milestone/ scope/ objectives of research projects; • Manage application for research project extension ; • Manage application for additional funding for research project; • Manage application for V-Siri viament; • Organize Monitoring Workshops quaterly; • Manage submission of Final Research Report according to standards stipulated by funders.

  18. SCOPE OF MONITORING Procedures for modification in Project Milestone/ Scope/ Objectives / Extension/ Additional Funding / V-Siri viament

  19. SCIENCE FUND

  20. SCIENCE FUND Science Fund Research Projects Monitored ON-LINE through • Progress Reports (Quarterly) • End of Project Reports (3 months after completion of project)

  21. PROGRESS REPORT PROGRESS REPORT (PR) The Progress Report is a quarterly report to be submitted to MOSTI. The deadlines for submission are 31 January, 30 April, 31 July and 31 October, each year. Failure to submit the Progress Report by the stipulated dates may result in suspension of the progress payments. The report can also be used to apply for changes in: milestone; project schedule; budget; and, methodology PROGRESS ASSESSMENT REPORT (PAR) The Progress Report will be used to assess the overall progress of the project and to determine its future direction as well as disbursement of any payment due. Progress assessment will be carried out by the Project Management Team (PMT) and the recommendations made to MOSTI through the Progress Assessment Report. In addition to reviewing the above report, MOSTI may, from time to time, conduct on-site monitoring of projects and colloquiums.

  22. END OF PROJECT REPORT • END OF PROJECT REPORT (EPR) • Researchers are required to submit through the Institutional Coordinator, an End of Project Report within 3 months of project completion. The End of Project Report is to be submitted online. The End of Project Report requires the following information: • Direct outputs of the project; • Extent of achievement of the original project objectives; • Technology transfer and commercialisation approach; • Benefits of the project, particularly project outputs and organisational outcomes; and • Assessment of the project team, research approach, project schedule & project costs. • Sectoral / national impacts of the project. • OUTCOME ASSESSMENT REPORT (OAR) • The purpose of the Outcome Assessment Report is to assess / review the End of Project Report submitted. • Project Management Team can recommend for further funding from other sources for projects that have commercial potential.

  23. FRGS monitoring • Progress Reports (half yearly) • End of Project Reports • Hardcopy of Report • IP Screening and Technology Assessment Form

  24. UTMR&D ACHIEVEMENTS

  25. STATUS IPR @ UTM

  26. UTM R&D AWARDS 2009 Sehingga Oktober 2009

  27. R&D AWARDS (International)

  28. R&D AWARDS (national) -OVERALL

  29. IMPACT FACTOR (PUBLICATION) 2006 - 2009

  30. Issues • Matching between academic and industrial roles in D and C components • Insufficient coordination on “package” for technology development • Human capital • Strategic funding • Entrepreneurship among academics, and scholarship among entrepreneurs

  31. New academia-industry initiatives Ideas, theories, Knowledge frontier Models, Pilot scale, Simulation Prototype, Market-based Feasibility Final products, Packaging, Value chain, Marketing

  32. Key performance indicators (KPIs)

  33. Key performance indicators

  34. Key performance indicator

  35. Academic framework, norms • Postgraduate, post-doctoral research • Working through academic research programs • Academic peer evaluation • Academic culture and norms • Publications in refereed international journals • Seminar • Citation index – determine your standing • Impact factor – determine your sphere of influence • Networking – determine your peers

  36. Thank you Slides are available at http://www.utm.my/nc/speeches

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