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Document Management system

Document Management system prodocs

Parascadd
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Document Management system

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  1. Product Introduction Project Document Management and Hold Management System by Paras Cadd Private Limited CMM Level 5 ISO 9001:2015 Date: 24thDec 2021

  2. Product Overview PRODOCS – PROHOLD is a system for • Electronic Document Lifecycle Management, Document Indexing, Tracking, Processing, Workflow Automation, Version Control & Archiving, User Dashboard, Document Interface and Security. It is also a system for Drawing and Document Hold Management, Discipline-wise, History, Reasons, Time taken for Removal of holds, Delay analyses, Ready Reckoner, and overall process will save Time and Cost of the Projects • www.parascadd.com Infusing Efficiency Through Innovation 7/31 Copyrights © 2020

  3. Key Tasks Summary File Workflow and Approvals Define Projects, Folders, Files and Settings Workflow Creation (Parallel and Serial), Files assignment to the Workflow, Rejection processes with remarks Create the Project Description, Folder Structure & upload the files, Settings Notifications & Misc. 01 05 Approval / Columns, → File Sharing and Transmittal Management File Detailing with Meta Data, Versions File Discipline, Unit, Originator, Revision, Doc. No., Title, Sch. Compln. Date, Critical, Hold / Un-hold, Category, Tags etc. Share files to individuals or Groups or Public with / without expiration date. Send Reminders. Create Transmittals-In and Out. 02 06 File Editing and Locking for Multi Editing File Check-In / Check-Out, Prevention to edit Meta data, addition of new revisions, Adding or editing the red lining comments until the file is unlocked / check-out Track and Search Search for Context, File Name, Folder Name, Meta Data within / across the folder. Search by File Types and using date range. OCR Language support. 03 07 Dashboard and Report All or Individual Project Dashboard, Separate Visuals and Reports documents uploads, Approvals, Holds, Work Group Scopes etc. User Management for Progresses about Create User, Assignment to the Projects, Groups and Workflows, Access Control 08 04 www.parascadd.com Infusing Efficiency Through Innovation 8/31 Copyrights © 2020

  4. Define Folders & Files, Masters & Settings Folders and Files Projects Settings Project 01 + NEW Project Master Settings Folder Create Upload File Upload Master Files Project 02 Document Control Index (DCI) File (.xls) Master Delivery Register (MDR) Attachments PGOLD > Notification Settings ePMO EPCPROMAN Project 03 PROAPPS > PROHOLD PROCHAL PROSAFE Project N.. DCAD Misc. Settings EPCPROMA PRODASH-PI PROCCPL www.parascadd.com Infusing Efficiency Through Innovation 9/31 Copyrights © 2020

  5. Masters & Settings www.parascadd.com Infusing Efficiency Through Innovation 10/31 Copyrights © 2020

  6. File Metadata and Versions www.parascadd.com Infusing Efficiency Through Innovation 11/31 Copyrights © 2020

  7. File Editing / Redlining Enclosure Texting Stamping Multi User Commenting Signing www.parascadd.com Infusing Efficiency Through Innovation 13/31 Copyrights © 2020

  8. User Management, Workflow and Approvals User Database and Workflow Approval Groups Parallel and Serial levels Approval Workflows are managed Contractor 1 / 2 / N.. Project Co-ordinator / Manager Organization A Project Manager / Document Controller Vendor 1 / 2 / N.. Project Co-ordinator / Manager Mechanical Electrical Instrumentation 1-3-1 Approver-1 Approver-1 Approver-1 Instrumentation Mechanical Electrical Reviewer-1 /TL-1 Reviewer-1 / TL-1 Reviewer-1 /TL-1 1-1-1 Mechanical Electrical Instrumentation Evaluator-1 Evaluator-1 Evaluator-1 1-1-2 www.parascadd.com Infusing Efficiency Through Innovation 15/31 Copyrights © 2020

  9. User Management, Workflow and Approvals Cont.. www.parascadd.com Infusing Efficiency Through Innovation 16/31 Copyrights © 2020

  10. Transmittal Workflow and Approval Codes Drawings / Documents Trans-Out Yes No Ok Trans-In Discipline A Drawings / Documents Others (Customized Codes) Status Code 4 Status Code N.. For AFC Rejected Approval Discipline B No Trans-Out Ok Discipline N.. Yes Trans-Out Trans-In Trans-In Yes Approved Drawings / Documents No www.parascadd.com Infusing Efficiency Through Innovation 17/31 Copyrights © 2020

  11. File sharing * Features are appearing soon www.parascadd.com Infusing Efficiency Through Innovation 18/31 Copyrights © 2020

  12. Track and Search 01 Basic Search 02 Advance Search Natural Language Processing (NLP)* 03 * Features are appearing soon www.parascadd.com Infusing Efficiency Through Innovation 19/31 Copyrights © 2020

  13. PROHOLD Reasons for Hold? Activities affected? Suggestions to minimise Holds Targets for removal? Hold On Hold Category ? www.parascadd.com Infusing Efficiency Through Innovation 20/31 Copyrights © 2020

  14. Brief about the PROHOLD PROHOLD provides facility to manage holds in the project & effectively addresses the holds based on the following; • • • • • • Managing Hold documents Maintaining Hold register Associating timelines on hold management Alert triggers to stakeholders on missing hold resolution milestones Relating teams/ stakeholders against each hold point Analyzing the impact of each hold on project progress (against functional activities, project planning activity ids) Distribution map of hold lists across project disciplines/functions Holds & hold resolution history sheet • • www.parascadd.com Infusing Efficiency Through Innovation 21/31 Copyrights © 2020

  15. PROHOLD – Details Standard Value Master dataset Hold / Un-Hold Detailing for the document Hold Categories Intimation to Action taking groups Hold Description (Critical Holds Non-Critical Holds) Target / Actual Date for Inputs / Response Hold Categories Hold Descriptions Target / Actual Date for Removal (Standard Lists) Reasons for Hold Updating Remarks Supporting Attachments Activities affected www.parascadd.com Infusing Efficiency Through Innovation 22/31 Copyrights © 2020

  16. Dashboard www.parascadd.com Infusing Efficiency Through Innovation 23/31 Copyrights © 2020

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  19. * * 800 700 750 750 12 200 600 180 179 Doc. Value 10 500 555 160 Duration (Days) 10 140 No. of Files 8 400 120 108 300 6 100 87 80 300 300 300 300 6 78 74 200 4 5 60 4 4 187.5 40 100 36 2 150 150 150 150 150 150 27 20 20 20 18 0 0 0 Covid-19 Lockdown Rainfall Office Closure Revision in Criteria Server System Breakdown Strike in the City Office Closure Delay Reasons Sch. Compln. Period No. of Files Min of Delayed Duration (Days) Max of Delayed Duration (Days) www.parascadd.com Infusing Efficiency Through Innovation

  20. Reports www.parascadd.com Infusing Efficiency Through Innovation 27/31 Copyrights © 2020

  21. Highlights Meta Data Archiving and Retrieval Version Control DMS Workflow Approval Track and Search Share Hold Management Customization Every business has its own specifics requirements that need to be taken in consideration. For that reason, PRODOCS- PROHOLD Document Management System provides a certain level of customization. www.parascadd.com Infusing Efficiency Through Innovation 29/31 Copyrights © 2020

  22. Key Points Document Index (DCI) Input type apart from File and Folder input is available. Engineering group’s Isometric Drawing Transmittal management becomes very easy. Document Hold Management in detail level is available. Hold Impact → Due to the lack of system, it is a practice to write down the hold information on papers / diaries hence Holds becomes difficult to manage properly and as a result, work suffers. • Delay Impact → There is no history of Holds in any project and that’s why the impact on delay of the project is not getting addressed in to the close-out of the project. As a result, there is no learning on this and suffering continues to the next project as well. • Integration with PGOLD progress monitoring and management Software modules (ePMO, EPCPROMAN, PROAPPS, EPCPROMA etc.) is available Can be customized without taking much time. Cost of Software and AMC is standard and affordable www.parascadd.com Infusing Efficiency Through Innovation 30/31 Copyrights © 2020

  23. Contact us Email sales@parascadd.com Phone +91-22-21015100 / 25111-111 / 222 +91-9987681111 Website www.parascadd.com Address Mumbai* New Delhi - India Sharjah – UAE France - Europe PARASCADD PVT LTD www.parascadd.com www.parascadd.com

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