Plan Review Process- -2009

1. Plan Review Process--2009

2. Stimulus Questions Jot down your answers to these questions and discuss with a partner.

3. Jot down your answers to these questions and discuss with a partner. 1. What role are you, personally, currently playing in improvement planning?

4. 2. Which schools are required to submit plans?

5. 3.Can you name at least 3 ways of determining if your schools are required to submit a plan this year?

6. 4. When are the schools required to submit their plans?

7. 5. What improvement planning steps are required?

8. 6. The action plan must include objectives to ensure that all subgroups will make AYP through: • 2014 • 2013 • 2012 • 2011 • 2010

9. Objective Strategy Activity Clear and tightly focused on student learning AYP deficiencies, current and necessary performance targets What students, teachers, and/or parents will do Plan of action to effect needed change Clear and measurable Two year span 7. Match column A with B.Multiple answers apply. A B

10. 8. Key Factors are: • Reasons why kids aren’t performing • Internal and external factors affecting student learning • Selected internal reasons for performance to be addressed in the action plan • Contributing causes to student performance

11. 9. Can you name at least 5 compliance items?

12. 10. Which is the hardest of the compliance items for you to review and/or judge?

13. Details and Deadlines

14. Which Plans? …and schools that do not have a “current” locally approved, submitted plan. To Status

15. Academic Status at the AYP Report Look here

16. How Many Plans? FYI:119 DIPS (31 new) R U willing to read some of these? And 36 restructuring plans 425+ SIPS (more than 260 new schools) outside of the City of Chicago How many for you? About ____ plans

17. When? School Submission is 135 days from the district’s initial IWAS notification of status

18. Waves Elementary Schools and Districts High Schools and High School Districts All entities complete by Aug. 17, 2009

19. Compliance Check and revisions in area first.

20. Crystal Clear Comments for compliance and (if applicable) required changes

21. Monitoring Prompt Comments Format • Date • Consultant Name • Compliance or not • Required revisions, if any, for compliance • Follow up notes • Note: by the time I see the plan…the checklist should have a “yes” for each compliance item, but comments documenting your work with the district.

22. Example: 2nd review September 18, 2009 John Smith: Thanks for the updates to this plan that bring it into compliance. The Area II review of your plan is complete. September 14, 2009 John Smith: This plan is not yet in compliance and must be revised and resubmitted for review. Please address each “no” on this checklist for the following topics: • identification of key factors and • peer review process. You have not indicated factors over which you have some degree of influence or control that have contributed to student achievement. Also, you have not included the date(s) when the peer review was done. 1st review

24. ISBE Review Final Compliance Check Sample Comment October 5, 2009: This plan is in compliance and is recommended for implementation with the assistance of the area RESPRO. CD

25. In-Area Compliance Deadlines DIPS School Improvement Plans--Dec. 30 Nov. 16 SIPS Dec. 30

26. Compliance Items

27. Some Compliance Aspects Are: Quick and Dirty Sample #1 Do any aspects of this plan quickly indicate compliance or non-compliance?

28. Compliance items and the monitoring prompt

29. Section I and II Analysis of Data Areas of low achievement Clear and in context?

30. Local Assessment and Other Data Number of students tested<30

31. Identification of Key Factors Data or research used? Capacity to change or control? Did planners: draw conclusions from data or list internal and external factors? Have internal factors been selected?

32. Clarity of Objectives Measurable objectives 2 years (2009-2011) All areas of AYP deficiency?

33. measurable and tightly focused on student learning Strategies and Activities

34. The action plan

35. Strategies and activities span 2009-2011. continued

36. Is it clear who will oversee the progress? Sufficient detail overall? Monitoring

37. Parent Notification Section III and IV For Title I funded schools only Written notice

38. Stakeholder Involvement Stakeholders consulted Who How Cross section Does not necessitate that all those consulted sat down and wrote the plan

39. Peer Review Description of process Peer review clearly occurred prior to submission as part of a district system Consultant notes may clarify…

40. Teacher Mentoring Must discuss mentoring

41. District responsibilities Must be specified (Title I) corrective action or restructuring: Options must be indicated

42. State responsibilities Specified RESPRO services ISBE services Outside providers

43. School Support Team • Title I funded • In corrective action • In restructuring • In restructuring implementation • If your area RESPRO does not have sufficient funds for a school support team for one of the above Title I funded schools only, make a note in the plan.

44. Approval Date Must indicate the approval date.

45. Submitted via IIRC Plans must be submitted via IIRC by the deadlines.

46. Elementary schools notified beginning June 5. High Schools notified beginning July 8. All entities were complete by August 17, 2009. Deadlines

47. Let’s Practice • See the samples. • Are these in compliance or not? • See the annotated plan.

48. Thanks!