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Abbott Preschool Budget Transfers

Abbott Preschool Budget Transfers. September 2006. Budget Transfer Requests. Budgets are estimates of projected costs Providers may request transfers within their approved budgets Will be treated as a special request- need detailed justification. 2006-2007 Budget Categories. Four categories

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Abbott Preschool Budget Transfers

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  1. Abbott Preschool Budget Transfers September 2006

  2. Budget Transfer Requests • Budgets are estimates of projected costs • Providers may request transfers within their approved budgets • Will be treated as a special request- need detailed justification

  3. 2006-2007 Budget Categories • Four categories • Abbott Educational Program • Preschool Center Director Salary/Benefits and Facilities • All Other Allowable Administrative and Support/Indirect • Special Requests

  4. District and DOE Notification • Community providers must obtain district and DOE permission for substantive revisions • Community providers must get approval from the district and notify the DOE of minor plan amendments

  5. Minor Transfers • Minor revisions are revisions that: • (1) do not jeopardize the accomplishment of the objective Nor • (2) shift more than a cumulative 10 percent of the money allocated for a line item, or more than $1,000, to or from another line item within the same budget category

  6. Substantive Transfers Substantive revisions are revisions that: • (1) eliminate a line item • (2) reallocate more than a cumulative 10 percent of the money allocated for a line item or more than $1,000 to or from another line item within the same budget category • (3) shift any amount of funds between budget categories • Substantive revisions require prior district and DOE written approval.

  7. Additional Guidance • Abbott Educational Program dollars may not be transferred out of the Educational Program category • Providers that chose to accept the 14% of Educational Program costs as their budgeted “All Other Allowable Administrative and Support/Indirect Costs” • Permitted to apportion those funds without transfers

  8. Additional Guidance • Providers that submitted a line item request for supplemental administrative and indirect costs • Must use transfer form to request transfers within Administrative Support/Indirect

  9. Budget Transfer Form • The center director must sign the two-page transfer notification form • Providers should make copies of the form for future use • Providers must make the forms available for audit

  10. Process • The district should: • Review and approve/disapprove substantive revisions within 10 business days of receipt • Forward only district-approved revisions to the department • The DOE will: • Review and make a final determination within 10 business days of receiving the district’s approval • Districts may set a cutoff date for Budget Transfer requests. • The DOE will not accept 2006-2007 Budget Transfer requests after June 30, 2007

  11. Examples • 1. From Teacher Benefits to Director Salary (NOT ALLOWED- OUT OF EDUCATIONAL PROGRAM CATEGORY) • 2. From Classroom Technology to Classroom Materials and Supplies (SUBMIT- MINOR OR SUBSTANTIVE BASED ON DOLLAR AMOUNT)

  12. Questions/Comments • Contacts: • <District> • <Person> • <Phone> • <E-Mail>

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