GCRA Competitive Crew Team Meeting

1. GCRA Competitive Crew Team Meeting March 31, 2003

2. Agenda 6:45pm 6:55pm 7:05pm 7:15pm 7:25pm 7:40pm 8:00pm 8:10pm 8:30pm 8:45pm New Member Mentor Program: Liz Hamilton Speakmon Recap: Paul Denney Progress Toward Vision 1: Liz Hamilton/Ryan Briggs Boat and Rower Classifications: Janice Karnes Personal Trip Accounts: Heather Smith Midwest Master Regatta: Scott Dybiec Winter Workout Review: All Breakout Sessions: All Spring and Summer Workouts: Scott Dybiec 2002/3 Equipment Purchases

3. 2002 Equipment • 2002 Equipment Committee Recommended new lightweight 4+ purchase • Could not agree on purchase • Dogs purchase Nellie Bly • Recommendation lost with $10,000 question to membership • “If GCRA had $10,000 to spend for additional boats, how would you suggest spending it?” • $15,000 collected in Usage Fees in 2002 • $11,000 never used • $4,000 miscellaneous repairs • Past accumulation of general purpose funds of $14,000

4. 2003 Equipment Committee Recommendations • $35,000 budget • Maintenance: $4000 • New Shells and Oars • New Touring Boats: $20,000 • Used Heavyweight 1x: $3000 • Used Lightweight 1x: $3500 • Used Lightweight 4+: $6000 • Used Heavyweight 4+: $5500 • Used Racing 8: $4000 • Used Sweep Blades: $1200 • New and Used Sculling Blades: $1520 • Sell • Mars • Dirigo 1x

5. Equipment Recommendations and Allocated Funds Mars Dirigo 1x Sales $4750 Maint $4000 Sculling $1520 Sweep $1200 2003 Equip Fund $23,000 projected Ltwt 1x $3500 Hvwt 1x $3000 Racing 8 $5,500 Heavyweight 4+ $5,500 Lightweight 4+ $6,000 Accumulated GCRA general purpose acct $14,000 Touring Shells $20,000 2002 Unused Equip Fund $11,000 2003 Equipment Committee Recommendations Equipment Funding Plan

6. Midwest Masters Regatta • Proposed and agreed to over 3 Midwest conference calls and numerous emails • Scheduled June 7th in Columbus • 1 day event, no stay over for Midwest Crews • USRowing registered • Novice, Rec, Composite and Competitive Events • Launches available for coaches • Medals and T-shirts • 1000m, 500m, and stake events • Unpublicized, except for TRRA, WRRA, Ann Arbor and GCRA

7. MMR Venue • Denied use of Griggs by Columbus Recreation and Parks • Three alternatives exist: • Work with R&P to reconsider Griggs • Hoover • Downtown • R&P letter • “One of the purposes of the Marine Event permit process is to ensure that the public waterways always remain open for the use and enjoyment of the public at large. Special privileges may be granted for use of a section of reservoir only when it will not significantly impact the public’s use. The normal guidelines are not to schedule regattas on holidays or weekend days during the peak public boating season of May 1st to October 1st.”

8. Downtown • Disadvantages • No docks or launches • No straight 1000m • Shell and trailer storage during Arts Festival • Advantages • Flat, protected water • Exciting weekend, Columbus Arts Festival • Land facilities provided • Port-o-pots, food, drink, entertainment • Spectators galore • Promotion of downtown

9. Downtown Course during Festival

10. Downtown Course (con’t)

11. Scott Dybiec: 2003 Outlook • Make competitive rowing a GCRA-recognized and supported program and get a rower development program off the ground • Get a Midwest Masters regatta started • Capital Improvements: • Pay off the Bly • Update riggers on the Passage • Competition • Make the finals at Nats in a sculling event • Make the finals at Nats in an 8 event

12. GCRA Supported Rower Development Programs • Presented outline of needs and made “straw man” recommendation to Officers/Trustees • Discussed Visions 1, 2, and 3 and unique competitive equipment requirements • In the hands of trustees • Issues: Equipment, Finances, Leadership • Working Group needed • Define viable alternative organization and financial accounting structures to support competitive rowing • Develop a transition plan to new organization

13. 2002 Competitive Landscape Witt Dogs eMales H3W Indep Lopez/Arnold Dybiec/Rooney Trefethern Lothrop Passage, Bly Welling DS4+ Glance, DS4+, Burch Burch Equip Pool Web & e-mail list Shells & Oars Dues & Acct Trailer/Truck Equip Storage Regatta Schedule Boathouse & Facilities Launches & Motors Trip Accting Fundraising Officers & Trustees Cox Boxes Regatta Logistics

14. Possible Future Competitive Org Coaches Board Head Coach Witt Dogs eMales H3W Indep Lopez/Arnold Dybiec/Rooney Trefethern Lothrop Competitive Infrastructure Web & e-mail list Trip Accting Regatta Logistics Fundraising Dues & Acct Equip Pool Trailer/Truck Regatta Schedule GCRA Infrastructure Shells & Oars Boathouse & Facilities Equip Storage 501c(3) Officers & Trustees Cox Boxes Launches & Motors

15. Capital Improvements • Dogs/Competitive Crew Account • Euro-style riggers for Passage ($1880) • Pay off the Nellie Bly ($6500) • GCRA Equipment Fund • Used racing DL4+ ($6000) • Used racing DS4+ ($6000) • Sell Mars ($3000)

16. Competition • Consistent sculling coaching, racing in 1x, 2x & 4x • Heavy technique work starts in the winter, continues spring • Body out of bow • Improved body preparation • Circle finishes • Individual tweaks • Fitness and Water Workouts • Best ever winter workout turnout and performance • Full morning practices with new Griggs hours • Bigger pool of Masters athletes covering more age categories • B2D still the best predictor of race day success

17. Crew Accounting Personal Trip Accounts Crew Equipment Account • Purpose: Pay ahead for trips and related expenses (excluding hotel) • Reasoning: Always a positive balance • It’s your money • Balance always between $0 and $100 • Purpose: Capital equipment purchases • Reasoning: Meet unique equipment requirements • Source: Fundraising, dues • It’s the crew’s money

18. Team Operations • Ryan Briggs, Regatta Logistics: Truck/trailer, regatta registration, load/unload • Jeff Hoffman, Treasurer: Equipment Fund • Captains • Liz Hamilton, Roster Manager • Maria Esway, Trip Lodging and Car Assignments • Janice Karnes & Maria Esway, Trip Food • Yianni, Uniforms • New Roles • Personal Trip Account Manager • Dues Hardship Committee: Yianni, Liz, Scott

19. Rower Development at GCRA • Demonstrated interest and need for organized, coached practices • 20+ interested in Randy Trefethern’s proposed Intermediate Program • Reservoir Dogs, eMales, H3W, Swartz’ program • Commonly acknowledged gap between LTR and follow-on programs • First meeting April 9th right here

20. Vision 1: A GCRA-sponsored Competitive Program • A competitive rowing subgroup of GCRA recognized financially and organizationally by GCRA • Mission to promote competitive rowing • Dove-tailed with a competitive development program • All members GCRA members • Dedicated coaching • Dedicated equipment supporting competitive rowing not applicable for club purposes, e.g. racing 8 • Financially supported by members through fundraising and dues. • Discussion

21. Vision 2: A New Organization • Model: Chris Swartz’ Columbus Rowing Club • USRowing registered • No requirement to be members of GCRA • Organization pays into GCRA General Fund • Lease equipment, buy equipment • No reliance on GCRA for equipment

22. Vision 3: A Loosely Affiliated GCRA Subgroup • Reservoir Dogs model • Mission to promote competitive rowing • Dove-tailed with a competitive development program • All members GCRA members. • Use club equipment. • Volunteer coaching • Owns equipment supporting competitive rowing • Financially supported by members through fundraising and dues. • Basic support provided through GCRA • Discussion

23. Two Competitive Tracks Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Winter Spring Summer Fall Cuyahoga Ohio Speakmon Charles Licking Mario Keystone Chicago Sprints Can. Henley Diamond State Nationals Cinci Erg Sprints S.D. Crew Classic Power Shack Erg Challenge Dogwood Stonewall 5 4 3 2 Practices Per Week 1

24. Critical Success Factors • Governance model and vision, incl. support for: • new rower development • competitive crew development • Coaching • Competitive Dues and Crew Budget & Accounting • Team Operations • logistics, communication • It’s a people problem

25. Financial Fundraising Treasury Dues Trip Accounting Communication Roster Web Site Email List Recruiting Annual Awards Social Gatherings Team Meetings Helping to Organize local regattas Public Relations Post-race summaries Logistics Reservations, Hotel/Car Assignments Regatta Registration, Entries and Fees Trailer Driving/Loading/Unloading Truck/Trailer Maintenance Scheduling Equipment Trip Planning and Regatta Schedule Gym Group Arrangements Coaching and Rowing Workout Design and Exec Tracking Results and Progress Video Shooting and Reviews Seat Racing Caprtain’s Duties Oar and Shell rigging maintenance Equipment Repairs Activities Necessary For a Healthy Competitive Program

26. GCRA’s Support • GCRA supports competitive rowing • erg, cox boxes, launches, motors & trailer • racing shells • equipment fund • Competitive crews have bought, rented and leased equipment to fill their additional needs • H3W’s lease of Wellington DS4+ • Master’s Men purchase of Burch • Swartz rental of UA shells • Dogs purchase of Bly, Passage and renting OSU 8 • GCRA’s by-laws only require support for the Speakmon and LTR

27. Unique Competitive Crew Equipment Requirements • Racing level • typically newer equipment in excellent condition • Dedicated and prioritized access • Sized and rigged properly for crew weight and height • Lightweight & heavyweight hulls • Oarlock heights • Oar load and rigger spread settings • Foot stretcher shoe sizes

28. Equipment Mgmt Processes