PowerPoint Basics Workshop

1. PowerPoint Basics Workshop Presented by Western Washington University Academic Technology & User Services

2. Workshop Objectives At the end of this workshop, you will • recognize ways PowerPoint presentations can be used • be able to create a PowerPoint presentation containing text and graphics • be able to present an on-screen PowerPoint slide show

3. Introductions Name Dept PowerPoint Experience & Needs

4. Use PowerPoint to create • On-screen presentations • Handouts • Overheads • Web Pages • Speaker’s Notes • 35 mm Slides

5. Presentations can include • Text • Graphics • Multimedia • Sounds

6. Presentations can include • Text • Graphics • Multimedia • Sounds • Video clips

7. Presentations can include Transitions • Between slides

8. Presentations can include Transitions • Between slides

9. Presentations can include Transitions • Between slides

10. Presentations can include Animations - motion effects applied to text or graphic objects

11. Before You Begin • Who is the audience? • What type of presentation? • Computer Display Panel • Handouts • Overheads • 35 mm slides • How much time do you have? • KEEP IT SIMPLE

12. PowerPoint Views Select using the View menu or View Buttons • Normal View - one slide at a time • Outline & Slide Panes may be visible on the left • Slide Sorter - all slides as “thumbnail” graphics • Notes Pages - add notes to use as you make the presentation • Slide Show - onscreen presentation View Buttons-displayed in lower left corner

13. PowerPoint Views • use Normal View, Outline Pane to • see progression of presentation • add new slides • Re-order slides • use Normal View, Slide Pane to • check for uniformity of slides • reorder slides • delete slides

14. Showing An On-screen Presentation • View, Slide Show or or F5 • Click for Next Slide or animation • Right-click for menu or Previous Slide(choose Tools, Options, View, Popup Menu to change the option) • While in Show, F1 displays slide show keystroke menu • Use Slide Show Menu for more options

15. Creating A Presentation • File, New ….. • Select from templates • on the Office XP Task Pane • in the Office 97/2000 dialog box • Choose the type of slide from the Slide Layout options

16. Adding Text • Click in the text placeholder box and typeor • Click a Text Tool in the Drawing Toolbar Word Art Text Box Vertical Text Box

17. Editing Text • Click to select the text box or drag to select the text • Use the Formatting Toolbar • Right-click for frequently used options

18. Text Items can include • Titles • Bullet Lists • Tables • WordArt This is WordArt

19. To add a slide • Choose New Slide • Select the slide layout which most closely matches the type of slide desiredor • In the Outline pane, press Enter

20. To delete a slide • Choose Edit, Delete Slideor • select the slide in Slide Sorter view or the Outline or Slide pane and press the Delete key

21. To reorder a slide • Go to Slide Sorter view • Drag a slide to a new location Slides can also be moved in the Normal viewOutline and Slides panes

22. Adding Graphics and Multimedia For Clip Art, click the Insert Clip Art button on the Drawing Toolbar • Choose Insert • Picture • Clip Art • Picture From File • Diagram • Text Box • Movies and Sounds • Chart • Table • Object • Hyperlink Use the Drawing Toolbar to add Drawing Objects and modify objects

23. Selection Tips • click to select an object • Selection boxes appear on corners and sides • use SHIFT to select multiple objects • drag the mouse to select multiple objects

24. Editing Tips Drag to move an item • mouse will be 4-headed arrow • To resize, click on a selection box and drag • mouse will be a 2-headed arrow • Drag from a corner selection box to maintain proportions • For more options • Right-click • Drawing Toolbar • Task Panes

25. Adding Transitions • select the slide to receive the transition • To select all slides, go to Slide Sorter view and choose Edit, Select All • open the Slide Transition Task Pane • select a transition • select speed, sound and advance slide options • click the Slide Show button or F5 to view the transition

26. Adding Animations • select the text or graphic • right-click and choose Custom Animationorchoose the Custom Animation Task Pane • click Add Effect, then select an Effect • Click the Slide Show button or F5

27. Editing Animations • on the Custom Animation Task Pane, select the object to be edited • options for Start, Direction and Speed are displayed • to add a sound • right-click the selected object • Choose Effect Options, then Sound • click the Slide Show button or F5 to view your animation

28. Slide Masters Choose View, Master, Slide Master to make changes to every slide in the presentation • Change fonts or colors • Add graphics

29. Slide Design Click Slide Design or Format, Slide Design to • Change fonts, colors, background graphics on all slides • Right-click selected template for options

30. Page Setup Choose File, Page Setup to set type of presentation • on-screen • letter paper • overhead • slides

31. Printing Choose File, Print to select • What to print slides, handouts, notes pages, outline view • Which slides • Options • Scale to fit paper • Frame slides • Include comment pages

32. Creating A Web Page • Choose File, Save As Web Page • Specify a filename and location • Click Publish

34. PowerPoint Resources • HR Training & Development Classes • http://www.acadweb.wwu.edu/hr/training/itt/itt.htm650-4998 • ATUS Help Desk • HelpDesk@wwu.edu650-3333

35. A Chart Example

36. An Organization Chart

37. Clip Art Can Be Edited

38. Graphic Items Include • Clip Art • Imported Graphics • Drawing Objects You can add words to any shape