PowerPoint Basics

1. PowerPoint Basics GMCS Technology & Media Services Presented by: Leni Rivera

2. Today’s Schedule of events • Samples of PowerPoint in the Classroom • What I Know about PowerPoint • PowerPoint Basics • Hands-on Practice • Review

3. Today’s Schedule of events • More PowerPoint Basics • Hands-on Practice • PowerPoint Resources • Review • Exit Surveys

4. Parts of PowerPoint Screen

5. Toolbars The toolbar displays buttons that will help you complete specific tasks. As you drag your cursor over the toolbar, a screen tip will appear to remind you what tasks can be completed with each button.

6. Task Panes in PPT 2003

7. Slides Pane and Outline Pane

8. Slide Sorter View Slide Sorter View can be used to add more slides, to change the order of the slides in your presentation or even delete a specific slide.

9. Adding a Design Template • On the Menu bar click Format, then Slide Design • In the Slide Design pane, click Design template and choose design to add to your slides. Note: You can changes colors of template by clicking on Color Schemes and choosing a color palate.

10. Formatting Slide Layout

11. Adding Graphics from Clip Art • On Insert Menu, select Picture, then Clip Art. • In Search text box type keyword. • Use Other Search Options to narrow search to specific type (ex. Movies or pictures. • Click Search button • In Results box click image you wish to insert.

12. Adding Graphic from Internet • Minimize your PowerPoint Presentation. • Find Website that has the graphic you want. • Right-click the image, select Save Picture As. • Rename and Save on desktop. • Return to presentation • On Insert menu, select picture, then From File • Locate your image on the desk-top and click Insert.

13. Adding Animation Schemes • On the Slide Show menu, select Animation Schemes. • In Slide Design pane, in the Apply to selected slides section, move curser over each animation scheme for a preview. • To apply a scheme to all slides, click the Apply to All Slides button.

14. To View Presentation as a Slide Show • On the Slide Show menu, select View Show. or • Press F5 on your keyboard. or • Select slide show icon next to slide view icon (this is the only option that will let you view the slide you are working on without going to the 1st slide in presentation)

15. Inserting a Sound File *Before inserting a sound, make sure it has been placed (copied, moved to) in the same folder as your presentation. Sound links will not work unless they are and remain in the same location as the presentation • On Insert menu put cursor on Movies and Sounds, then select Sound from File. • Find your sound in your folder, select sound file name, then click OK. • Choose whether you want sound to play Automatically or on click (click on icon). • You should see sound icon on screen, click on it once to select it. • On Slide Show menu, select Custom Animation. • In custom Animation pane, select media (sound) clip you want to animate. Click the down-arrow, then select Start, Effect Options & Timing to modify.

16. Inserting a Movie *Before inserting a movie, make sure it has been placed (copied, moved to) in the same folder as your presentation. Movie links will not work unless they are and remain in the same location as the presentation. • On Insert menu, put cursor on Movies and Sounds, then select Movie from File. • Find your movie in your folder, select movie file name, then click OK.

17. Adding Music from a CD • Select slide where music will go • Find built in microphone or plug one in • On insert menu, select Movies and Sounds, then click Record Sound. • To record voice, click the Record button & begin to speak. • When done recording, click Stop button. • In Name box, give sound a file name & click OK. • Sound icon will appear

18. Recording a Voice Narration • Select slide to narrate • On Slide Show menu, select Record Narration. • Click Set Microphone Level. • Test voice level by reading quote that is provided (should register as a green bar), adjust volume level if necessary, (if red or yellow bar appears volume is too high & will automatically be adjusted.) Click OK. • Record narration.

19. Recording a Voice Narration 2 • Record narration then click the mouse to move to the next slide. • If you begin narration somewhere other than the first slide you will get a pop up asking you whether you want to start narration on current slide or first slide. • To pause or resume narration, right click on the slide, choose Pause Narration or Resume Narration. • The narration will be saved automatically & message will appear asking if you want to save the timings for show also. • If you want to save timings, click Save. • To cancel timings, click Don’t Save

20. Adding Custom Animations*custom animations can be added to text, graphics, movies, sounds, & charts • Select slide to animate. • Click once to highlight the text or object to animate. • Click on Slide Show menu, then select Custom Animation. • When Custom Animationpane opens, click Add Effect. • Select Entrance, Emphasis, Exit or Motion Paths • You can change the speed of the animation by clicking on the down-arrow and selecting speed.