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Division 4: Human Resources

Division 4: Human Resources. Division 4 | University Administration | Dr. Kirsten Mallossek | 26.08.2019. Division 4: Structure a nd Management. Director of HR. Dr.‘ Kirsten Mallossek. Deputy Office Manager. Sina Bakhtyar. HR Management ( Dept . 41 ).

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Division 4: Human Resources

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  1. Division 4: Human Resources Division 4 | University Administration | Dr. Kirsten Mallossek |26.08.2019

  2. Division 4: Structureand Management Directorof HR Dr.‘ Kirsten Mallossek Deputy Office Manager Sina Bakhtyar HR Management (Dept. 41) HR Development for Technical and Administrative Staff (Dept. 42) HR Development for Researchers (Dept. 43) HR Controlling and Data Management (Dept. 44) Dual Career & Family Support (Dept. 45) Gaby Hennig Andrea Jackmuth Dr. Alan Hansen Christian Schaarschmidt Silke Koppenhöfer

  3. Division 4: Key Tasks • Holistic personnel management: from application to hiring to resignation • Ongoing advice and support for employees in all personnel matters • Systematic and future-oriented qualification and development of employees and managers • Professional management and controlling of personnel data and personnel costs • Support of travel expenses, flextime and corporate season tickets • Realisationof a family-friendly work culture • Health management services for employees

  4. Stand: 15.01.2019 Department 41: HR ManagementStructure Head of Department Gaby Hennig Assistantofthe Head of Department Leah Manzanilla 41.4 Scientific Employees 41.5 Employees in Technology and Administration 41.1 Application Management 41.6 Student andResearch Assistants & ContractLecturers 41.3 University Professors & CivilServants 41.2 Labour Law & Compliance Regine Mudlaff Dr. Maria Schmitz-Hüser Bastian Weckmüller Matthias Heuser Mechtild Meurer Ruth Zimmermann

  5. Department 41: HR ManagementKey Tasks • Supervision of personnel matters for all employees: in particular recruitment, continued employment, grouping, changes in working hours, relocation, resignation, holiday calculation, inability to work, maternity protection, parental leave, family caregiver leave, leave of absence, measures under personnel law, secondary employment, accidents at work • Consultation onpersonnellawmatters • Job posting(/advertisement) • Support duringappointmentprocedures • Cooperation with interest groups / formal participation

  6. Department 42: HR Development for Technical and Administrative StaffStructure Deputy HeadofDepartment Head of Department Heike Pier Andrea Jackmuth HRDevelopment for Managers& Employees EmployeeandManager Counselling Apprenticeships Further Training Operational - Management & Integration Dual & Studies Management Organisation Talent Management (BEM) Recruiting & Retention Edeltraud Schmandt Support ofChange Andreas Böhnke Processes Anja v. Lovenberg AddictionCounselling Eva Miriam Werel. Skowronnek Andrea Jackmuth Anita Metzen Heike Pier Edeltraud Schmandt Andrea Frank Andreas Böhnke - Cross-SectionTask:OccupationalHealthManagement Tanja Notthoff

  7. Department 42: HR Development for Technical and Administrative StaffKey Tasks • Consultationofexecutivesandsupportofchangeprocesses • Competence developmentformanagers& employees • Recruiting andretention • Talent management • Apprenticeshipsand dual studies • Establishment anddevelopmentof an organisational healthmanagementsystem (withDept. 43) • Close strategiccooperationwiththeadministration/universitymanagement

  8. Head of Department Dr. Alan Hansen Deputy Head Marie Kaiser Department 43: HR Development for ResearchersStructure Cross-sectionalTask: OccupationalHealth Management Section 43.4 Training Management Section 43.1 Albertus Magnus Center Section 43.2 Mentoring Section 43.3 Research Professionals Head ofSection Mariella Pala Head ofSection Dr. Alan Hansen Head ofSection Marie Kaiser Head ofSection Katrin Pieper Luisa Trantes Siegrun Ertinger Dr.‘ Phuong Glaser Nadja Gärtel Dr.‘ Julia Hodapp Yvonne Schotten Ann-Kristin Kolwes Edeltrud Hansen Anita Metzen Marlene Thomas Dr. Timo Klein Anne Schiffmann Dr.‘ Valerie Lukassen Saskia Pfeiffer Johanna Lissek Tanja Becker

  9. Department 43: HR Development for ResearchersKey Tasks • Consulting, networkingandqualificationofscientificstaff (doctoralstudentstoprofessors) • Operatitionalplanningandimplementationofmeasuresforearly-careerresearchers(Albertus Magnus Center) • Competence developmentforscientificmanagement • Establishment anddevelopmentofan organisational healthmanagementsystem (withDept. 42) • Close strategiccooperationwiththeuniversitymanagement

  10. Department 44: HR Controlling and Data ManagementStructure Department 44 HR Controlling and Data Management Christian Schaarschmidt Secretary Eva Karnagel-Meinhardt Section44.1 HR Controlling C. Schaarschmidt Section44.2 Travel Expenses, Flextime, Jobticket Ellen Hahne • HR Controlling (strategic) • Tatjana Becker * • Bianca Limbach * • Ellen Hamacher • Jutta Rasche • Alev Cetintas • Harjeet Randhawa • HR Data Management • Astrid Nowotsch • Regina Horn • Nurhan Balci • HR CostManagement • Brigitte Siedentopf • Sabine Grosch • Doris Connolly • Supportkräfte • Travel Expenses • Ayten Becker • BurcuErkis • Erika Häusler • Manfred Kehr • Wilhelm Krimkowski • Supportkräfte • Flextime • Sabine Dittrich • Erika Häusler • Jobticket • Sabine Dittrich • Erika Häusler * Currently on parental leave

  11. Department 44: HR Controlling and Data ManagementKey Tasks • HR ControllingPayroll accounting, civil servant positions management, economic planning/pre-registration of budget, annual financial statements/reserves/flex costs, personnel cost analyses, Excel tool for personnel cost individual forecasts (PKEP), individual case clarification of personnel costs • HR Data ManagementKey figures, address and voter lists, data interfaces, examples: IT-NRW, facts and figures, disability tax, gender quotas, rankings • PersonnelCostPlanning / BudgetingMapping & financing of positions, refinancing, SAP HCM organisational management, personnel obligations • Travel ExpensesBilling, deductions, invoices, consulting, relocation costs, separation compensation • FlextimeChip management, correction bookings outside regular working hours, consulting, system support • JobticketTicket management, monitoring of payments, contact person KVB, consortium partner coordinator

  12. Department 45: Dual Career & Family SupportStructure Head of Deputy Department Head Silke Geschäftsführung Ira Künnecke & Koordination Koppenhöfer ZBE Kindertagesstätte Backup - Service Dual Career Support Family Support Family Support Elder Care Head ofSection Ira Künnecke Anke Jonatzke Johanna Lissek Saskia Schiwietz Saskia Schiwietz Jessica Benner Maurin Georgy Jennifer Höfs Jessica Benner Alexandra Rizatto Management &CoordinationPARAMECIUM Day-Care Centre Doris Burmester Silke Koppenhöfer Yannik Schwiening Assistence: Natalie Triebe Katharina Frank Jacqueline Peereboom Pedagogic Management: Monika Klöver - Trompetter Katharina Reetz QualityManagement: Miriam Eble Jana Kockelmann Team: 25 full- andpart-time pedagogicalspecialists Childcareperiod 2018/19: 1 apprentice

  13. Department 45: Dual Career & Family SupportKey Tasks • Dual career support for professors in career negotiations and (depending on resources) new postdocs and their partners or family • Advice on the compatibility of family and work regarding children and elder care as well as support in the search for childcare facilities and coordination of the care fund for employees, scientists and students • Coordination of the occupancy quota in the day care centres of FröbelgGmbH for Collaborative Research Centres as well as development of measures and advice in the application process • Weiterbildung im Programm Fokus Vereinbarkeit sowie Öffentlichkeitsarbeit • Further training within the programmefocus on compatibility as well aspublic relations • Sensibilisation and counselling in the field of family-friendly leadership • Infrastructural offers, e.g. mobile parent-child-office, game box rental, family-friendly campus plan, mobile working • Short-term and emergency care for children up to 12 years of age (Back-up Service) as well as organisation of event accompanying childcare and holiday camps • Continuous further development of offers and measures as well as strategic further development with the university management in the area of expansion of childcare facilities and family-friendly university culture

  14. Division 4: ExemplaryProjects and Goals 2019 • Selected projectsDept. 41: Revision of important work agreements (addiction, flexitime, teleworking), assessment guidelines, optimisation of staff recruitment processes, optimisation of the information offered • Selected projectsDept. 42: Talent management, strategic orientation of vocational training towards the university’s demand for skilled workers • Selected projectsDept. 43: Establishment of the Albertus Magnus Junior Research Center, introduction of the personnel development dialogue in science, expansion of the executive programme • Selected projectsDept. 44: Civil servant management, organisational management, introduction of travel expenses programme, new KVB (public transport) platform, law on university statistics, tool for individual forecast of personnel costs, budget control division 4 • Selected projectsDept. 45: Daycare expansion, development of training module for managers on family-conscious leadership, development of daycare offering

  15. Thankyouverymuchforyourattention! Further information: https://verwaltung.uni-koeln.de/dezernat4/content/das_dezernat_4/index_ger.html

  16. Division 4: Ourmissionstatement Weuseourlabourresourcesresponsiblyandpurposefully. Wesetpriorities, supporteachotherandassumeresponsibilityforourselvesandothers. Wetake care ofeachother‘shealth. Through an appropriateworkculture, wemakeitpossibleforustoreconcileworkandfamily/private life. Weseediversityas an enrichmentforour personal andorganizationaldevelopmentandtreatitwithrespect. Wework – in compliancewiththe legal regulations – solution-oriented in a respectfuldialogue. Weguarantee transparent service. Weseeinnovationas an opportunity. Wegetinvolved in andinitiatechangeprocesses at theuniversity. This requires time, opennessandthewillingnesstostaytuned. Wecontinuetodevelopourcompetenciesandorientourselvestoourpotentialsandinterestsaswellastotherequirementsoftheuniversity. As managers, we live a participativemanagementculturebased oninitiative, motivationandideas. Weacttransparently, makedecisionsand stand upforouremployees.

  17. Divison4: Holistic HR Management Position Recruitment Development Hiring

  18. Department 43: HR Development for Researchers - Tasks

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