A Checklist For Optimizing Your School Management Software

1. EducationZen A C H E C K L I S T F O R O P T I M I Z I N G Y O U R SCHOOL MANAGEMENT SOFTWARE If you are planning to install a school management system, then read on to know if you are well prepared for it. This checklist will ensure that you optimize your school management system. TRAINING DATA FORMATTING Are the school staff and teachers in your school trained to operate the school management system? Your efforts and investment will be of little value if the staff and teachers don’t take full advantage of the features offered in the system. Make sure your user interface is easy for everyone to operate. Ask your vendor for staff training for complex features or an orientation session for the staff. A system is only as good as the data you feed into it. You must first collect data so that your system can give you insights into workings of your school. The data entered should be updated, in required format and free of errors. Errors in data can delay results and lead to double time spent on correction. FEEDBACK FROM PARENTS TECHNOLOGICAL INFRASTRUCTURE CHANGE MANAGEMENT Modifying core processes of the school is a big change for your staff. Resistance is natural from employees who are used to doing their work a certain way. You must have adequate infrastructure to support the school management system. This includes sufficient computers, high speed internet connection, and IT support staff. You may also need bar coding system and scanners if you wish to implement library feature. Biometric attendance will also require a machine. All these must be in place for school management system to function smoothly. For this you need to have a change management strategy in place. You need to clearly communicate the benefits of introducing a school management system to your staff and teachers. DATA SECURITY DATA PRIVACY You must have a robust security for your school management system before you implement it. Install anti-virus in all the computers. Data privacy is a sensitive issue as organizations and corporates collect huge amount of data on people. As a school you will be collecting lot of data on your students. Some of it like health records, social profiles and family finances will be sensitive information. Your country and state may have polices and rules for data collection and its usage that you should adhere to. Ask your vendor for security measures if your data is going to be in cloud storage. Visit http://educationzen.com for more http://educationzen.com/blog/checklist-optimizing-school- management-software/