Wide Area Workflow (WAWF)

1. Wide Area Workflow(WAWF) E-Business/SPS Joint Users’ Conference November 15-19, 2004Houston, TX

2. Wide Area Work Flow Topics • Contracting Officer Role • Regulatory Enablers • Users • WAWF Process • Benefits

3. Wide Area Work Flow • What is WAWF? • A transaction system, supporting a distinct part of the procurement lifecycle, from: • Submission of Electronic Invoice • Thru Invoice Inspection & Acceptance Action • To Electronic Payment Receipt

4. Invoice & Receiving Report EDA DAAS CCR Wide Area Work Flow How Does A Contracting Officer’s Role Impact WAWF? Vendor Vendor EDI DEBX Vendor FTP Vendor web Vendor EDI WAWF SPS

5. Wide Area Work Flow How Can A Contracting Officer Support WAWF? On All Your Contracts - Include DFARS Clause 252.232.7003 (Electronic Invoicing & Use of WAWF) Organize CLINs to identify all end-items, at CLIN or Sub CLIN level

6. Wide Area Work Flow What are WAWF’s Regulatory Enablers? FAR 2.101 – “Signature” FAR 4.5 – Electronic Commerce in Contracting FAR 53.105 – Computer Generation

7. Wide Area Work Flow • Who’s Using WAWF Now – Nov 04? • Over 72,537 Active Government User (by role) • Army, Navy, Air Force, Marine Corps • Multiple Defense Agencies (i.e. DFAS, DCMA, DISA, DCAA, DLA) • Over 21,748 Active Vendors (by role) New WAWF Users Added Daily

8. Wide Area Work Flow • What Does WAWF Provide? • Submission of Electronic Invoice & Receiving Report Data via: • Web • EDI • FTP • Visibility of End to End Process Points • Electronic Payment Requests

9. EDA Wide Area Work Flow Electronic Invoice & Receiving Report Data Submission Vendor Invoice & Receiving Report Vendor EDI DEBX Vendor FTP Vendor web Vendor EDI WAWF Email notice sent to workflow user DAAS CCR

10. DEBX Invoice & Receiving Report Invoice & Receiving Report SIGN REJECT DAAS CCR EDA WAWF Wide Area Work Flow Process Points Vendor Vendor EDI Vendor FTP Government Workflow Users -Inspectors -Acceptors -Certifiers Vendor web Vendor EDI Email notice sent to workflow user

11. Invoice & Receiving Report DAAS CCR EDA Wide Area Work Flow Electronic Payment Request Vendor Vendor EDI DEBX Entitlement Systems Vendor FTP Government Workflow Users -Inspectors -Acceptors -Certifiers • MOCAS • SAMMS • One Pay • CAPS • IAPS • BSM Vendor web Vendor EDI Invoice & Receiving Report SIGN REJECT WAWF View Only Users -Contracting Officer -Payment Clerks Invoice & Receiving Report View Accounting Systems UID Registry • ACMS • SABRS • eBiz Email notice sent to workflow user

12. Wide Area Work Flow What Benefits Do WAWF Users Receive? Reduces Interest Penalties Increases Timely Payments Increases Vendor Discounts Offered Decreases Document Error Rate Offers Paperless Environment

13. Wide Area Work Flow • What’s Industry Reaction To WAWF? • Boeing • "This collaborative environment helps accelerate the payment process, eliminates manual data entry, reduces DD 250 errors and improves the contract reconciliation process for purposes of contract closeout." • Lockheed Martin • “EDI submissions to WAWF from our SAP application achieved a 2-day improvement over the paper process cycle. Instant visibility of rejected invoices saved 1-2 weeks in the re-submittal process.” • Rockwell Collins • “This is an exciting new initiative for Rockwell Collins, DCMA, and the WAWF team resulting in a paperless process that reduces assets, provides strong benefits to the business cash flow, speeds shipments, reduces processing times, and improves quality of the DD250 submissions.”

14. Wide Area Work Flow Want More WAWF Information? https://wawf.eb.mil (Production) www.wawftraining.com (Web-based Training) https://wawftraining.eb.mil (Hands-on Training) www.dcma.mil (click on e-Invoicing)

15. Wide Area Work Flow Questions??