Wide Area Workflow (WAWF) Demo

Wide Area Workflow (WAWF) Demo FGRRB Conference DFAS eSolutions Mark Edmunds (CTR) June 2013 Integrity - Service - Innovation

Wide Area Workflow (WAWF) Demo • Invoice vs. COMBO vs. 2n1 • Batch File Information • EDI/FTP Submissions • Contract Number Type • Contract Number Scenarios • WAWF Clause • Create from Template • Credit Amounts • Resubmitting Documents • Change DoDAAC • Other • MRS Reports • Questions Integrity - Service - Innovation

Invoice vs. COMBO vs. 2n1 Invoice • Invoice • Unless LPO DoDAAC used, Invoice sent directly to entitlement system • COMBO • Invoice and Receiving Report created at same time; using the same data • Different routing paths to entitlement system • Invoice: Unless LPO DoDAAC used, Invoice sent directly to entitlement system • Receiving Report: Requires government acceptance prior to being routed to entitlement system • Interface into entitlement system separately • 2n1 (Services Only) • Invoice and Receiving Report created at same time; using the same data • Invoice and RR travel together; transmitted to entitlement system after approval by government official • No functionality to approve for lesser amount – Approve or Reject • Considered an ‘Approved Invoice’ COMBO - Invoice Invoice Receiving Report COMBO - RR Invoice/RR 2n1

Batch File Information (EDI/FTP Submission) Integrity - Service - Innovation

Batch File Information (EDI/FTP Submission) Technical Support Provided by: Joint Interoperability Test Command (JITC) (520) 538-1925 - Extremely helpful resource Integrity - Service - Innovation

Batch File Information (EDI/FTP Submission) After Login: Detailed instructions regarding specific data layout and business rules for FTP and EDI

Batch File Information (EDI/FTP Submission)

Contract Number Type • Contract Number Type is not a ‘mandatory’ field • If entered, certain edits are applied to other data elements

Contract Number Scenarios – What data goes where?? -XXXX

WAWF Clause • Contracts contain guidance to assist with the data entry requirements for WAWF transactions

Create from Template • Previously submitted WAWF documents can be used as a template for new WAWF transactions • Contract/Delivery Order/Transaction Type must be the same • If known, specific Invoice and/or Shipment Number can be entered

Create from Template • Select a previously submitted document to be used as a template • Data from template document populates new document; including Line Item data • Unique Invoice Number and/or Shipment Number must be entered on newly created transaction

Credit Amounts • WAWF allows for certain document type to contain negative CLINs, as long as the Invoice Total is positive

Resubmitting Documents

Resubmitting Documents • Clicking: • ‘Change DoDAAC’ • In addition to data on other Tabs, allows for routing DoDAACs on Header tab to be changed • Certain restrictions regarding Pay Office DoDAAC • Allows for data to be changed and resubmitted • ‘Resubmit?’ • Allows for data to be changed and resubmitted

MRS Reports • GAMs have the functionality to request Management Reporting System (MRS) Reports Integrity - Service - Innovation

MRS Reports • MRS Report Request Screen – Selection Options • Format – DOC, XML, TIFF, PDF, XLS, CSV • Frequency - Daily, Weekly, Monthly, Qtrly • CAGE – multiple codes available to be selected Integrity - Service - Innovation

DLA Energy • First 6 positions of the Contract Number and Pay Office DoDAAC dictates whether the vendor has access the Energy transaction types • SPE600 • SP0600 • SPE601 Integrity - Service - Innovation

DLA Energy • Transaction type selection as compared to previous slide: Integrity - Service - Innovation

Integrity - Service - Innovation

Wide Area Workflow (WAWF) Demo