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Wide Area WorkFlow (WAWF) Presented By: Carol F. Albany DCMA E-Business Directorate

Wide Area WorkFlow (WAWF) Presented By: Carol F. Albany DCMA E-Business Directorate November 18, 2004. “What” is WAWF?. It is NOT the World Wrestling Federation It is a system for performing electronic acceptance and invoicing on DoD contracts. Direct electronic feed to payment system

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Wide Area WorkFlow (WAWF) Presented By: Carol F. Albany DCMA E-Business Directorate

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  1. Wide Area WorkFlow (WAWF) Presented By: Carol F. Albany DCMA E-Business Directorate November 18, 2004

  2. “What” is WAWF? • It is NOT the World Wrestling Federation • It is a system for performing electronic acceptance and invoicing on DoD contracts. • Direct electronic feed to payment system • Web, EDI or FTP input • PKI enabled (password too) • Provides complete transaction visibility

  3. “Why?” - The DFARS Clauses 252.232-7003 Electronic Submission of Payment Requests. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests using one of the following electronic forms: (1) Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA). 252.246-7000 Material Inspection and Receiving Report. (b) Contractor submission of the material inspection and receiving information required by Appendix F of the Defense FAR Supplement by using the Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA) electronic form (see paragraph (b)(1) of the clause at 252.232-7003) fulfills the requirement for a material inspection and receiving report (DD Form 250). For UID and RFID Clauses – See other presenters

  4. Navy and Air Force experiencing similar results “Why?” - Benefits Takes Less Time to Get Paid • 99.99995% on time payments • Interest paid • Without WAWF $289 per $million paid • With WAWF <2 cents per $million paid • Lost Documents • Paper – 35,000 • WAWF - 1 • 60% reduction in invoice cycle times “PAPER” “WAWF”

  5. WAWF is a major contributor to DCMA effort “Value” of E-Business $70M savings a year for our customers

  6. WAWF History – DCMA Volume CY 2003 109,000 transactions $9.1 Billion Dollar Value ($M) CY 2004 241,000 transactions $23.1 Billion WAWF is not new!

  7. UID Receipt & Acceptance Process

  8. WAWF – UID Data Capture“Progress to Date” • WAWF • Version 3.0.4 deployed to capture UID for fixed price contracts – 10 May 04 • Version 3.0.5 deployed for cost type – 15 Aug 04 • X12 standards for vendor submission • Extended to accommodate UID data • Extensions in draft to accommodate RFID data • 856 Ship Notice and 857 Shipment and Billing Notice v4010 • Currently in Standards Management Committee Review • UID XML Schema defined • DEBX/GEX • Maps deployed to extract UIDs from WAWF feed and forward to Registry

  9. Invoice & Receiving Report DAAS CCR EDA Vendor Submits Invoice Operational View GEX Vendor Vendor EDI Vendor EDI Vendor FTP • With UID as Required Vendor web WAWF Email notices sent to next workflow user

  10. WAWF UID (Vendor)

  11. End Item Data (15) UID (Concatenated) Descriptive Data UID Data Elements (5) Item Description Unit of measure Acquisition Data Contractor Contract Number CLIN/SLIN/ELIN Price Acceptance Code (identifies acceptor) Acceptance Date Ship to code Embedded Items of End Items (10) UID (Concatenated) Descriptive Data UID Data Elements (5) Item Description Unit of measure Parent UID as of delivery date GFP flag UID DFARS FORMAT “An Item’s Pedigree”

  12. Invoice & Receiving Report DAAS CCR EDA Government Accepts Operational View GEX Vendor Vendor EDI Government Workflow Users -Inspectors -Acceptors -Certifiers Vendor EDI Vendor FTP Invoice & Receiving Report SIGN REJECT Vendor web WAWF • Approve UID as Required Email notices sent to next workflow user

  13. Invoice & Receiving Report VIEW Invoice & Receiving Report SAMMS One Pay MOCAS DAAS CCR EDA IAPS BSM CAPS System Distributes Operational View GEX Vendor EDI Vendor Government Workflow Users -Inspectors -Acceptors -Certifiers Vendor EDI GEX Vendor FTP Invoice & Receiving Report SIGN REJECT Vendor web WAWF View Only Users -Contracting Officer -Payment Clerks Email notices sent to next workflow user

  14. Wide Area Workflow Key: New Enhanced No change UID Data Capture Invoice, Receiving Report, UID Data Invoice, Receiving Report DoD Apps MOCAS MOCAS-RS One Pay SABRS SAMMS ACMS BSM CAPS EBIZ IAPS EDI UID XML UDF Direct Web User Interface Vendors Mark Items with UID Data Elements Shipment Notice Invoice UID Registry EDI – Electronic Data Interchange UDF – User Defined Format

  15. What Next? • IF your company/organization already uses WAWF – Continue! • Many Vendors/DoD personnel already use WAWF • Benefits are now being achieved • IF your company/organization is not using WAWF: • Recommend use of WAWF because of mandates • Recommend use of WAWF because of benefits “PAPER” “WAWF” YOU

  16. Wide Area Workflow WAWF InformationSources • WAWF Websites • Production: https://wawf.eb.mil • Training: • Practice: https://wawftraining.eb.mil • Web Based Training: http://wawftraining.com • DCMA: http://www.dcma.mil; select “Electronic Invoicing” • WAWF Help Desk • CONUS Only: 1-866-618-5988 • All: 801-605-7095 • FAX: 801-605-7453 • E-mail:  cscassig@ogden.disa.mil  • Vendor Training (DCMA) • Carol Albany (703-428-0540) • Gunther Imer (703-428-1549)

  17. WAWF “Training” Site – Online Demo Training https://wawf.eb.mil for production https://wawftraining.eb.mil

  18. Questions

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