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Fast-Track Your SharePoint Intranet to Success

Fast-Track Your SharePoint Intranet to Success, webinar presentation deck from Toby Ward, Prescient Digital Media, with Powell Software. Full webinar replay at: https://attendee.gotowebinar.com/register/4895394492773300994

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Fast-Track Your SharePoint Intranet to Success

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  1. 1 Fast-Track Your SharePoint Intranet Toby Ward Ryan Orehek @TobyWard @OrehekRyan 1 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  2. 3 Key Learnings 2 01 SharePoint Online / Office 365 Social 02 Pros & Cons 03 2 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  3. Prescient Digital Media 3 Intranet Experts for 17 Years Intranets Implementation ‘ Focus on assessment, planning & governance of intranets. Full implementation services, and SharePoint expertise. Digital Workplace Expanded digital solutions for the entire Digital Workplace. 2001 2005 2011 2016 • Start Growth Launched in Toronto. Expanded client base across North America and Europe. … Awards New Office Locations Multiple awards including the prestigious Webby & Golden Quill Awards. New offices in New York City & Vancouver. 3 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  4. Intranets & Digital Workplaces 4 4 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  5. From Concept to Live End-to-End Services Assessment Planning Design Implementation Operations • Stakeholder engagement • Constituent analysis • Focus groups • User surveys • Content analysis • Technical ecosystem assessment • Strategic plan • Solution roadmap • Engagement plan • Governance model • Content management plan • Social/collaboration strategy • Technical architecture • User experience design • Information architecture • Dynamic wireframes • Navigation flows • Taxonomies • Development • Configuration • Integration • Content migration • Desktop, mobile • Technology agnostic • Expertise in SharePoint • Content creation • Operations management • Change management • Solution product management • Analytics • Search optimization Listen. Understand. Deliver. 5 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  6. Clients 6 250 and Growing 6 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  7. 2018 Digital Workplace & Intranet Global Forum – May 9 - 10 Coca-Cola World Headquarters, Atlanta ©2018 Prescient Digital Media Ltd. All Rights Reserved

  8. 8 www.IntranetGlobalForum.com Early Bird Rate Open 8 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  9. The Digital Workplace 9 The Intranet Gateway RMS Website Social CRM Shared Drives Intranet Extranet DAM eNewsletter eMarketing ERP Email 9 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  10. The Digital Workplace 10 It's people and process, not merely technology Content Search Content is king, and what people seek and need The digital glue that binds together the digital workplace Planning Technology Every intranet must have a strategy with measurable goals Technology is an enabler, not an outcome Governance Resources A detailed & documented ownership & management model Adequate staffing, budget, and change management 10 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  11. SharePoint 11 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  12. 16 years of SharePoint SharePoint Server 2010 SharePoint Server 2013 SharePoint Server 2016 Office SharePoint Server 2007 SharePoint Portal Server 2001 SharePoint Portal Server 2003 2006 2009 2016 2001 2012 2003 Microsoft Managed Solutions Microsoft Online Services Basic Collaboration (file storage, lists) Content Management Cloud and Enterprise Social Cloud-Inspired Experiences 12 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  13. The Big Change SharePoint Server 2013 SharePoint Server 2016 SharePoint 2013 – On Premise • Customer-specific architecture • Lengthy custom-development projects • Applications are in silos • Upgrades every 3-4 years • Projects are very technical and development oriented SharePoint 2016 / Office 365 - Cloud • Architecture is the same for everyone • Much faster technical implementation • Applications are fully integrated: file sharing, email, messaging, communication, collaboration • Device independent (PC/Mac, Desktop/Mobile, etc. • Ever-evolving platform • Projects are focused on business needs and user experiences 13 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  14. Microsoft says… 14 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  15. The Industry Says 15 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  16. 16 OFFICE 365 16 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  17. The Digital Workplace (Single Sign-on App Launcher) 17 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  18. SharePoint OOTB Home Page 18 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  19. 19 PROS 19 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  20. Enhanced Search ©2018 Prescient Digital Media Ltd. All Rights Reserved

  21. Search / Hybrid ©2018 Prescient Digital Media Ltd. All Rights Reserved

  22. Intelligent Search across the Digital Workplace 22 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  23. Integrated Profile Pages 23 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  24. ©2018 Prescient Digital Media Ltd. All Rights Reserved

  25. ©2018 Prescient Digital Media Ltd. All Rights Reserved

  26. 26 CONS 26 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  27. Users Are More Confused People still use a fraction of the features. And don’t grasp how it all fits together. 27 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  28. Multiple Ways to Do the Same Thing Scenarios Scenarios Finding Someone With A Certain Expertise Ask Something, Don’t Know Whom To Ask Do A Brainstorming Activity With My Team Where Should Meeting Notes Be Captured, Stored & Shared? Where Should I Share Video? Where Should I Share Photos? Have A Real Time Chat With A Colleague Where Should I Put & Share Documents? Have A Question Related To A Document? Invite A Colleague To Lunch Provide A Note Of Congratulations/Praise Make An Organizational Announcement Remind The Team Of An Important Deadline ◔ ○ ◑ ● ● ● ● ◕ ● ◕ ◔ ◔ ◔ ◔ ◕ ● ◑ ◕ ◕ ● ● ◔ ● ○ ○ ● ◔ ◔ ◕ ◔ ◔ ◑ ◑ ● ◑ ◕ ● ◔ ● ● ◔ ◔ ◕ ● ◑ ◔ ◔ ● ◔ ◑ ● ◑ ◔ ◑ ○ ○ ○ ◔ ◔ ● ◑ ◕ ● ◔ ◔ ◑ ● ◑ ◕ ◕ ● ● 28 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  29. Web Content Management: Dead Last 29 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  30. Web Content Management 30 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  31. Editor 31 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  32. Lessons For Success 1. Plan 2. Governance 3. Content management plan 4. Over budget (dollars + time) 5. One intranet, one user experience 6. Customize 32 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  33. Customize SharePoint 33 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  34. 34 Powell 365 34 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  35. 35 Next webinar www.PrescientDigital.com 35 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  36. 36 Newsletter notifications PrescientDigital.com > Newsletter for notifications on future events 36 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  37. 37 Questions Use panel on right to submit a question 37 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  38. 38 The Best of the 2018 Digital Workplace & Intranet Global Forum Next Webinar – June 13, 12:30pm EDT 38 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  39. 39 Intranet Insight Newsletter Notifications on news & events: PrescientDigital.com > Bottom of Page 39 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  40. 40 40 ©2018 Prescient Digital Media Ltd. All Rights Reserved

  41. toby@prescientdigital.com www.PrescientDigital.com 416.926.8800 41 ©2018 Prescient Digital Media Ltd. All Rights Reserved

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