SharePoint's Crawled and Managed Properties for Search? Part-2

1. Part-2

2. Where do I create and manage these Properties? Understand the difference between the two at a high level. Need to know how to see the crawled properties collected and created by search engine as well as the existing managed properties. In SharePoint 2013 no longer have to go in the Central Administration of SharePoint or Office 365 to create them. It is still as these will be global and centralized for all web applications associated to this search service application. It’s not unlikely for specific Site Collections to need their own Managed Properties and isolate them there.

3. To navigate, create or edit these properties, we simply need to find the Search Schema either in the Central Administration for the search service application or from site settings of a site or site collection.

4. How to create a Managed Property for columns, which are created in the library/list 1.Open central administration in SharePoint 2013 On-Premise environment.2.Application Management –> Manage Service Applications (under Service Applications).

5. Click Search Service Application, created in the current environment. • Click Search Schema in the left navigation

6. Click New Managed Property as shown below • Provide the value for the Property Name, description, select type. • Check, if the managed property needs to be Searchable, Retrievable ,Query able and if it needs to store the multiple values.

7. Click Add a mapping button. • Search for the mapped property, add it to the Managed property. • Mapped property will be created for all the columns with ows_ as prefix.

8. Click OK button. the managed property will be created. • SharePoint can crawl data from different sources. • As an example different systems can store the information about the Author in various systems with the name as Author, Created By, Writer, Owner, and in case of emails it stored in the field. • It represent same information which represent who has created this. • Now SharePoint crawl these various system all these properties become Crawled properties. • In SharePoint, can group all these crawled properties under one Managed property.

9. The problem with optimistic title override and the title managed property The problem experiencing with SharePoint Search is it’s over? There is an integrated feature built in search that will extract what it thinks is the Title of our document and show that in the Search results, regardless of the value entered in the Title column. Documents would often have the same heading as they were the result of a filled out form. As a result, SharePoint would hide our documents in search results calling them duplicates. In SharePoint 2013, with the October 2013 CU or SP1 installed on server, we will now be able to see this special “Crawled Property” in our Title Managed Property.

10. Conclusion SharePoint Search Results and other search related features can only show and work with managed properties. If the Title is being displayed  as the wrong one, then need to check and verify the Managed Property responsible for it and see what crawled properties are assigned to it and in what priority of order. Before, we could not see this special crawled property that had the highest priority and in turn could not adjust it.