Free Stuff

1. Quick Start Jump Start Featured Featured PowerPoint Basics ValuPack ValuPack PowerPoint Content Content Guided Tour Online Online First Time Visitors Getting More Information CENTRAL Your one stop for all the best information and content available for PowerPoint Repeat Visitors Updated Tips & Tricks What is PowerPoint Central? The “Four P’s” for Better Presenting - by Dale Carnegie Training® Information about SR-2 Using Color to to increase the effectiveness of your presentation - by Pantone® Tips and tricks to make you more productive Check out the NEW animation effects FREEclipart, sounds, textures, videos, and photographs on Clip Gallery Live “Internet, Past, Present and Future” - by Gordon Bell, Senior Researcher, Microsoft Research (with voice narration!) Directions:Choose one of the categories on the top to browse and install content onto your hard drive Last updated: December 8, 1998

2. Free Stuff Free Stuff Connection to the Microsoft Web Site requires an Internet connection and a browser, such as the Microsoft Internet Explorer or Netscape Navigator. If you don’t have a browser, click here to install the Microsoft Internet Explorer. ! • See the free stuff on my Office 97 CD-ROM Connect to Microsoft Office Update on the web for more free stuff Find out about PowerPoint add-ins and patch information Connect to the Microsoft Web Site for Technical Support -- FAQ's, Downloads, and Drivers QuickStart is an easy-to-read tutorial that quickly teaches you the fundamentals of using PowerPoint and will save you time when you create presentations. Star t

3. Free Stuff Free Stuff • Microsoft Service Release 2 • Office 97 SR-2 is a free update to Office 97, consisting of a series of recent fixes, and designed to make it even easier for customers to deploy Office 97. • SR-2 will include currently available downloads such as the Microsoft Excel 97 for Windows Auto-Recalculation Patch, as well as a Microsoft PowerPoint 97 file that correctly formats dates when saving presentations to PowerPoint 4.0. • SR-2 will not be a re-release of Office 97, nor will it include any new product features • Click here to see more details and download SR-2 from the Microsoft Web Site Microsoft Camcorder The Camcorder is a free utility that makes it easy to capture screen events in the form of a movie. The camcorder enables you to easily create a slide show, demo a feature, or conduct a tutorial or training session. The completed movie file can easily be distributed by posting on the Internet, Intranet, or sending as an attachment to an email. Click here to install it from the Microsoft Web Site Microsoft NetShow Use the NetShow PowerPoint add-in to web broadcast your presentation using live audio and video in conjunction with your PowerPoint slides. NetShow enables you to broadcast the presentation live, schedule it to broadcast at a specific time, or make the content available on-demand. You will need the NetShow server and free add-in. Click here for more information on the Microsoft Web Site Comments or suggestions about PowerPoint? Just email mswish@microsoft.com.

4. News News For the very latest news about Microsoft Internet tools, click here Microsoft PowerPointAnimation Player for ActiveX The Animation Player, a free Internet browser extension to view PowerPoint animations and presentations, is now available. Use the Animation Player and PowerPoint for the fastest and easiest way to animate your web pages. Click here to install it from the Office CD Click here to install from the Microsoft Web Site Microsoft PowerPointInternet Assistant Microsoft PowerPoint Internet Assistant is an add-in that lets you easily convert presentations from slides into HTML format for easy viewing on the Internet. On the File menu in PowerPoint, click “Save As HTML”

5. News More News Enhance your PowerPoint 97 skills: Click on the following links for Microsoft Press books that will increase your productivity. Follow step-by-step or visual instructions to learn the easiest way to get desired results from PowerPoint 97. Microsoft® PowerPoint® 97 At a Glance Microsoft® PowerPoint® 97 Field Guide Microsoft® PowerPoint® 97 Step by Step Quick Course® in Microsoft® PowerPoint® 97 Running Microsoft® PowerPoint® 97 Microsoft® Office 97/Visual Basic® Step by Step Microsoft PowerPointViewer PowerPoint 97 users can share their presentations with people who do not have PowerPoint installed on their computer. The Viewer allows users to view and print PowerPoint presentations exactly as they appear in PowerPoint, but it does not allow them to edit the presentation. Please copy and distribute PowerPoint Viewer to your friends and co-workers. Click here to install it from the Office CD Click here to install from the Microsoft Web Site

6. Tips & Tricks Tips & Tricks “Bill can’t make it to my presentation. Now I’ll have to repeat my presentation another time...”Try Voice Narration “Help! My presentation won’t fit on a floppy.”Use Pack & Go “How can I give the same presentation to two different audiences but change it slightly?”Create Custom Shows “I want some cool tunes to play along with my presentation, but I don’t want any choppy, cut-off transitions.” Try Custom Soundtracks These were some of the requests we heard from you, our customers, which have been answered in PowerPoint 97. If you’d like to request a feature, send mail to: mswish@microsoft.com “How can I make my presentation always open in slide show view when I open it?” Save it as a PowerPoint Show “My colleague is on the other coast. How do I show him my presentation?” Use Presentation Conferencing More...

7. Tips & Tricks Tips & Tricks “I am creating a web page, how can I highlight specific text and diagrams to get people’s attention?”Try different features in WordArt and AutoShapes “I see lots of cool designs with PowerPoint but I want a design template that’s ‘me’.” Learn to Create a Design Template Tips to make you more productive and increase the effectiveness of your presentation. “One of my colleagues had a really cool animated presentation. He had an airplane fly right off the slide. What other effects can I create?” Learn to useAnimation Effects “I'm creating a project summary presentation and need ideas on how best to show data” Try these techniques

8. Tips & Tricks Voice Narration Recording voice in your PowerPoint presentation is now simple and painless, and it is one of the best ways to improve communication in your company and to reduce training costs. Here are some of the ways you can use voice narration: Record the presentation as you’re giving it, so people who could not make it to your presentation can still see your presentation and listen to it. If you can’t make it to a trade show or customer meeting, you can send them your presentation with your voiceguiding them through it. An ideal solution for your presentations on the Web. Cut down on training costs. For example, whenever a new employee joins your company, someone has to teach the new person simple things like where the fire exits are, how to use e-mail, etc. How much do you pay for this repetitive task? Now, if you record the instructions once in a presentation, think of how much money and headaches you could save. Click here to learn how to use voice narration

9. Tips & Tricks Voice Narration To reduce the size of your sound files, check out the free add-ins available for PowerPoint, including one from RealAudio®. Click here. Using voice narration is very simple and unobtrusive. Just follow these steps: Step 1: Open a presentation. Step 2: On the Slide Show menu, click Record Narration. Step 3: Click OK on the next dialog. Step 4:Now just talk naturally and move through your presentation. Step 5:After you finish, PowerPoint will place your recorded voice into the slides. Now, when others view your presentation in slide show, they will hear your voice and the slides will automatically advance. You can also add voice narration to different elements of a presentation -- bullet point, table, or graph -- by recording a sound from Insert Movies or Sound.

10. Q A Tips & Tricks Creating a Design Template Tip: There are lots of extra clip art, textures, design templates, and other goodies to work with in the ValuPack folder of the Office 97 CD-ROM. • “You’ve got lots of cool designs, Mr. PowerPoint, but I want a design template that’s ‘me’. How can I create an original masterpiece?” • Well, pull up a chair. This is going to take a few slides to explain. • First, create a new presentation. You can start with a design template that might be close to the look you want, or you can start with a blank presentation and build one on your own.

11. Tips & Tricks Creating a Design Template Tip: Use color schemes when you create your drawings, change your text color, etc. That way, if you want to use a new color scheme (maybe one section of your presentation is in a cool blue scheme, another in an attention-getting red), all your text and objects will adhere to the new color scheme. • Now, on the View menu, click on Master and then on Slide Master. This takes you to PowerPoint’s Master layout, where you will work. Here you can put any drawing, photo, logo, or whatever you want on your background. You can change bullets, fonts, font sizes, colors, etc. Whatever you do here will show up on every slide in your presentation. • Read on…we’re not done yet!

12. 1 2 3 Tips & Tricks Creating a Design Template Masters define the look of your presentation including background, fonts and text color. If you have text or graphics that repeat on every slide (e.g., your company logo), you can put them on the master so you only need to edit it once. • Now that you’ve created your Slide Master, it’s time to create your Title Master. On the Common Tasks toolbar (if you can’t find that toolbar, right-click any toolbar and select it), select the New Title Master command. Notice that the Title Master has the design elements you already created. But you can change anything or everything here to create a totally different look for your title slides. When you’re done, click the Close button on the Master toolbar. Now, delete the one slide you have in your presentation.

13. 4 Tips & Tricks Creating a Design Template You can share your template with your co-workers or use it as the standard template for all your team’s presentations. • Finally, click Save on the File menu, and then click Presentation Templates in the Save as type list. Give your template a name and save it in the Presentation Designs folder in your Office Templates folder. • You’re done. Now create a new presentation. On the Format menu, click Apply Design. Pick yours and you’re off to the races! Click here to view a few examples

14. Tips & Tricks Slide Title • Slide text here AutoShapes were used to create the design template examples. 1) AutoShapes with Gradient fills to create unique backgrounds 2) Rectangular shapes to give structure to the slide layout 3) Shapes of different sizes and colors layered over one another to create an informal template

15. Tips & Tricks Slide text and data here: Subtitle or section heading here Logo or graphic to reflect presentation topic here

16. Tips & Tricks Slide Title Here Text or data here

17. Isn’t that where I buy my groceries? Pack and What? Tips & Tricks Pack and Go OK, so the name is not great. But the functionality is very useful. Say you’re going to a customer in Albuquerque and you try copying your presentation to a floppy you can take with you. You find that it doesn’t fit. What do you do? 1. Remove big pictures and the video of your company picnic 2. Try to buy a bigger floppy. The freckle-faced kid in the store looks at you as if you’re from the 19th century. 3. Use Pack & Go Pack & Go can also be used to combine your presentation with any linked files (e.g., videos) into one package that you can send to other people.

18. Tips & Tricks Pack and Go Pack & Go compresses your presentation as well as the sounds and video you linked to it and then spreads it across multiple floppies. When you get to your destination, you just run pngsetup.exe on the first floppy and your presentation is restored. To pack a presentation: 1. Open your presentation. 2. On the File menu, click Pack & Go. 3. Follow the instructions on the Wizard. 4. When you get to your destination, just run pngsetup.exe.

19. Tips & Tricks Custom Shows The Custom Shows feature was designed in response to user requests. If you would like to request a feature, visit our Web page OK, so you finally finished giving your presentation to your supervisor. Now she wants you to give the presentation to the Board of Directors and then to the Sales team. Except, she tells you, the Board doesn’t like details, but the Sales people love them. What do you do? 1. Create a separate presentation for each group. 2. Modify your presentation each time you give. 3. Use Custom Shows!!!

20. Tips & Tricks Custom Shows Use the Setup Show dialog box to specify which Custom Show to run in slide show. You can also right-click during a slide show and choose a different Custom Show to jump to. Custom Shows are different versions of the same presentation tailored for different audiences. You choose the slides you want to show each audience and PowerPoint will show only those slides. The following steps will create a Custom Show: Step 1: Open your presentation. Step 2: On the Slide Show menu, click Custom Shows. Step 3: Type a name for your custom show, and then select the slides you’d like to show. Step 4:Click Show.

21. Tips & Tricks Presentation Conferencing Presentation Conferencing can save you a bundle on travel costs, especially if your company has offices in multiple places. “Jim just called from San Diego. He wants me to show him the presentation I’m going to give to the School Board tomorrow. I think the sun and sand has finally gotten to him; he wants me to show him the presentation right now!” “See this number, Mary. This is what I think we need to fix.” What’s so strange about this conversation? 1. Mary is an alien who uses telepathy to communicate and lives on discarded fast-food wrappers. 2. This sentence is grammatically incorrect. And no, I’m not a bitter English teacher. 3. The speaker and Mary are on different coasts but looking at the same presentation simultaneously

22. Tips & Tricks Presentation Conferencing Presentation Conferencing also works on the Internet! You can connect to your colleague over an Internet connection. Presentation Conferencing empowers you to give a presentation over the Internet or over your local network to people across the country and even across the world. Think about how much time and money you could save by not sending your people scurrying through overcrowded airport terminals. You could buy a new set of golf clubs! To use Presentation Conferencing: 1. Open your presentation. 2. On the Tools menu, click Presentation Conferencing and then follow the instructions in the Wizard.

23. Tips & Tricks Save as PowerPoint Show Tip: You can also send a file saved as PowerPoint Show to a colleague via e-mail. Your colleague can then double-click on the icon and view the slide show. “I want to send a presentation to a colleague but he gets confused when it opens in slide view and doesn’t know what to do. Plus I don’t want him seeing how I created these cool animations.” “When I’m in front of a large audience, I tend to get nervous. I just want to click and start my slide show.” To do this, I will: 1. Watch over the individuals’ shoulder as they open your presentation. Make sure they go directly into slide show. 2. Remember that software is too hard and accept defeat. 3. Save the presentation as a PowerPoint Show

24. Tips & Tricks Save as PowerPoint Show Tip: You can create a shortcut to your file and place it on the Windows desktop. This way you can just double-click the icon and not have to remember where you saved your presentation. Saving your presentation as a PowerPoint Show tells PowerPoint to always open this presentation directly in slide show view. To save a presentation as a PowerPoint Show: 1. Open your presentation. 2. On the File menu, click Save As. 3. In the Save as type list, click PowerPoint Show. 4. Now, when you double-click this file in Windows, it will automatically open in slide show view.

25. Tips & Tricks Diagrams Tip: Your audience will retain your message better if you use graphics (diagrams, images, charts and tables) in addition to text in your presentation. “I’m creating a project summary report and need some great ideas for showing my data” Click here for some diagramming ideas Text Text Text Text Text

26. Phase 1 Phase 2 Phase 3 Task 1 Task 2 Milestone Task 3 Task 4 Jan Jan Feb Feb Mar Mar Apr Apr May May Jun Jun July July Sep Sep Oct Oct Nov Nov Dec Dec Tips & Tricks Project Schedules and Timelines Created using AutoShapes and lines with various fills - color and gradients. Group objects to retain placement and you can still edit text.

27. Text 1 Text 2 Text 3 Text 4 Text 5 Tips & Tricks Defining and Prioritizing Customer Requirements Quality Value Customer Satisfaction Service

28. A B Mass Market/Followers Price Numberofcustomers D C Early Adopters/ Pioneers End of Life Performance Time Tips & Tricks Life Cycle and Competitive Position

29. Housing Sales 5M 4M 3M 2M 1M Q1 Q2 Q3 Q4 Tips & Tricks Give Your Charts Character -- Use ClipArt Tip: Don’t forget to check out the Custom Chart Types including: bar of pie, timescale, and floating bars. You can also design any chart to add to the list or set as your default chart type.

30. A Tips & Tricks Custom Soundtracks Tip: Custom Soundtracks feature composes the music differently every time so your audience will never be bored. Q • “I want some cool tunes to play along with my presentation, but I don’t want any choppy, cut off transitions. Can you help me?” • Of course. What you need is our very hip Custom Soundtracks add-in, available on the ValuPack on the Office 97 CD-ROM. • Click here to install it • And then learn more about it

31. Tips & Tricks Custom Soundtracks Tip: Use Custom Soundtracks to set the mood of your presentation. Music relaxes people and gets them in the right mode of thinking. • OK, now that you’ve installed the add-in, go to the Slide Show menu and click the Custom Soundtracks command (this won’t show up until the add-in is installed and PowerPoint is restarted). From here you can select the style to accompany your slides, assign motifs to your build effects, change to new styles from previous ones, etc. You can also play tracks from a favorite music CD. Play for one slide or over the entire presentation. Insert Play CD and configure play settings via Timing and Play Settings in Custom Animations.

32. Q A Tips & Tricks Animation Effects This section gives you some tips and tricks for creating animation effects with PowerPoint. • “One of my colleagues had a really cool animated presentation. He had an airplane fly right off the slide. What other effects can I create?” • We’re so glad you asked. Try this: • Select your picture, clip art, or whatever.Now, pull it off your slide into the gray area to the left or right of your slide (or top or bottom).

33. Tips & Tricks Animation Effects • Now, with the object still selected, go to the Slide Show menu, click Preset Animation and then select the Flying Effect (it’s the star). On the Slide Show menu, click Animation Preview to see what you’ve done. • You can really go wild with this by using the Custom Animation command on the Slide Show menu. This file can be found in the Program Files\Microsoft Office\Office directory. Open the file ppcentrl.pps from within PowerPoint and explore these great effects and use in your presentations. Click here to view a few examples

34. Look Here Tips & Tricks Actual Path Animations “Sales are Sky Rocketing!!” 25M 20M 18M Projected 12M 15M Revenues 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

35. Tips & Tricks Animations upon Animations

36. Tips & Tricks Supply & DemandFrame Animation Manufacturer availability

37. Tips & Tricks Supply & DemandFrame Animation Manufacturer availability Addtnl availability

38. Consumers wanting model #1 Wanting model #2 Tips & Tricks Supply & DemandFrame Animation Manufacturer availability Addtnl availability

39. Consumers wanting model #1 Wanting model #2 Tips & Tricks Supply & DemandFrame Animation Manufacturer availability Addtnl availability

40. Q A Click Here Tips & Tricks WordArt & AutoShapes Hint: Great for highlighting an action button on a web page • “I am creating a web page, how can I highlight specific text and diagrams to get people’s attention?” • Try these: • Highlight text with AutoShapes. Some of the WordArt and AutoShapes have the same form so they can be used together to enhance your text. Some to try: Wave, arc, circle, button, or star. • Select objects and use the Align or Distribute command from the Draw menu to align the centers or middles of the WordArt and background shape objects. Select the ABC icon from the WordArt toolbar to adjust further.

41. A Tips & Tricks text WordArt Hint: Make a custom frame on a photograph. Put a picture of your pet in a heart shape for example. Create your own text effect -- try filling your text with a picture. Use a font with lots of “surface area” like Impact or Arial Black. Use a photo that has simple details in it, like a picture of clouds, a sunset, or fireworks. • Click on the WordArt button on the Drawing toolbar • Select a WordArt shape and type your text • From the WordArt toolbar, click Format WordArt • On the Colors & Line tab, click Fill Color • Choose Fill Effects from drop down menu • Click the Picture tab • Select a file from the Office CD, from the web, or a scanned photo • Click OK SUNSET

42. Animation New Animation Effects • Spiral • Swivel • Zoom • In • In from Screen Center • In Slightly • Out • Out from Screen Bottom • Out Slightly • Stretch • Across • From Bottom • From Left • From Right • From Top You asked for them and we included them: new animation effects to help you keep your audience focused and make your point effectively. You can find these great effects in Custom Animation on the Slide Show menu.

43. Animation Spiral Use Spiral to introduce a new topic or a solution. introducing Spiral

44. Animation Swivel s w i v e l s w i v e l by by Use Swivel to add suspense or a whimsical touch. WORD WORD Or by Or by L E T T E R L E T T E R

45. Animation Zoom Use Zoom In From Screen Center to display a revelation. Use Zoom Out to emphasize a point. OUT OUT I n f r o m C e n t e r I n f r o m C e n t e r

46. Animation Stretch from Bottom Use Stretch to visually compare data. p r o f i t s m o n t h

47. Magazine Multiple Versions of PowerPoint Working in an environment where multiple operating systems or versions of PowerPoint exist. Intranet Presentations Create a successful Intranet presentation so viewers will want to visit your site time and time again. Magazine Presenting with a Projector Don’t get caught in front of your audience with a blank screen. Configure your laptop and projector for on-screen viewing. Kiosk Presentations Make your computer work for you. Kiosk presentations are an ideal way to get your point across when you can’t be there in person. Create your own PowerPoint Central Learn the techniques used to create this online magazine. Create an interactive department newsletter or project status report. Internet Past, Present, Future Gordon Bell, senior researcher in Microsoft’s Telepresence Research Group discusses the Internet. Color Assistance from Pantone ® The company that has over 30 years experience in the color business helps you choose colors that will add impact and help you communicate effectively. Dale Carnegie Training Training experts provide guidelines for giving a successful presentation.

48. Magazine Create An On-line Magazine PowerPoint Central simulates an on-line magazine or newsletter that provides up-to-date information about the product. PowerPoint Central is essentially an interactive PowerPoint file that enables users to link to pages within the file, other files, and Internet sites. • Create a unique look - design your own template • Add Section headings and navigation buttons to the Slide Master • Add Action Settings or Hyperlinks to navigate through presentation or jump to web sites • Set transparent overlays over Action Settings object and text for consistency • Create interesting page layouts - multiple text blocks or column layouts • Add graphics and photos to help communicate content • Test all links, navigation buttons, and spell check prior to distribution • Change content regularly to keep readers’ interest peaked • Save as HTML and post to your Intranet site Create Your Own PowerPoint Central Have an in depth look at PowerPoint Central. From the File menu open the ppcentrl.pps file in Program Files\Microsoft Office\Office directory

49. Magazine Supporting Multiple Versions of PowerPoint • Have you tried to share a PowerPoint 97 presentation with vendors, customers or co-workers who have a prior version of PowerPoint installed or are running a different operating system - Mac, Windows 3.1 or UNIX while you are using Windows 95? Read on to learn how to cope in an environment where multi versions of PowerPoint exist. • Sharing presentations across operating systems and versions: • Even though the file format differs between versions of PowerPoint, PowerPoint 97 can open presentations created in a previous version, Mac or Windows. However, when a PowerPoint 97 presentation is saved in a previous version of PowerPoint, the presentation is converted to the other format and data and formatting may change or be lost. • When should you save your PowerPoint 97 presentation in a previous version of PowerPoint? • You know that your presentation is intended for someone who does not have the latest version of PowerPoint and you are not sure whether they have the converters. • You want to send a presentation to someone with a previous version of PowerPoint, but because you used a lot of the new drawing functionality in PowerPoint 97 you want to be sure that your presentation is visually maintained. • (more for saving as HTML) Multiple Versions of PowerPoint

50. Magazine Supporting Multiple Versions of PowerPoint • When should you save your PowerPoint 97 presentation as HTML? • Your presentation will be viewed by someone who is running a different operating system or using a different version of PowerPoint. This feature is useful when sending a presentation to a large audience and there is a good chance multiple platforms are running. • Save as HTML Internet Assistant walks you through the steps of creating an HTML presentation that can be posted to a web site or attached to an email. All that is needed to view the presentation is an Internet browser* installed on the system. • Which graphic type to use when you Save as HTML? • GIF: When converting a mostly text presentation you want people on every platform to view. This setting will strip all special effects. • JPEG: When converting a graphical presentation you want people on every platform to view. This setting will strip all special effects. • PowerPoint Animation: When converting a presentation and want to display full animation, transitions, and multimedia effects for users with Windows 95. Works with either browser listed below. • (more for tools)*Microsoft Internet Explorer or Netscape Navigator Multiple Versions of PowerPoint