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PowerPoint 2007

Decorative. Unified Design Keep it Consistent. Readability 36/28 Points (Font Size) ... Decorative. Sans Serif. Serif. Serif. Unified Design. Inconsistent Design ...

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PowerPoint 2007

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  1. Presenter: Lucy Parker PowerPoint 2007Layouts, Themes and Masters

  2. What will be covered? • A brief overview of new 2007 look and feel. • The differences between Templates, Layouts, Themes and Masters. • Design Tips • Customizing your presentation thru Layouts, Themes and Masters (fonts, colors, backgrounds, logos, etc). • Hands-on practice.

  3. New Look and Feel for 2007 • The traditional toolbars, as we knew them, have been replaced by the Ribbon. The use of the Ribbon is standard across all of the Office 2007 applications (Word, Excel, PowerPoint, etc) and is dynamic to each.

  4. Different Views • Normal View: Default view and consists of three panes. Slides & Outlines Tab

  5. Different Views, cont… • Slide Sorter View: Displays all slides as thumbnails.

  6. Different Views, cont… • Notes Page View

  7. Different Views, cont… • Slide Show View: Shows you how your presentation will look projected onto a screen.

  8. Different Views, cont… • Slide Master View: Displays the master slides for your presentation.

  9. Create a New Presentation • Pre-made template • PowerPoint built-in • Microsoft Office Online • Blank presentation with placeholders • Templates based on presentations • Existing presentation

  10. Starting with a Template Office button Installed templates Microsoft Office Online templates

  11. Templates Provide Designs • A theme • A layout • Content

  12. Example Template

  13. Modifying a Template • Add standard elements • Change font style or size • Modify layout • Move the object • Change the size • Delete a placeholder

  14. Slide Layouts • When you change the layout on a slide, you change the type and/or positioning of the placeholders on it. This does not effect fonts, etc. Title & Content Title Slide Two Content Placeholders

  15. Slide Layouts • Placeholders hold content • Placeholders control element location • Placeholders can be deleted • Placeholder size can be changed • Placeholders can be moved

  16. Themes • Themes allow you to apply unified formatting to your presentation. This includes backgrounds, fonts and colors. Concourse Solstice Oriel Same Content / Three Different Themes

  17. Applying and Modifying a Theme Background Styles Colors Fonts Effects

  18. Color Gallery Colors in theme Create new color themes

  19. Fonts Gallery Title font Different fonts for title and body Body font Same font used for both

  20. Effects Gallery Soft glow 3-D Glow Flat Shadow

  21. Background Styles Gallery Preview Customize background

  22. Visual Design Rules of Thumb • Appeal and professionalism • Design for your audience • Simpler is Better! • Keep the design elements simple • Avoid cluttering the slides with extra graphics and too much information • Select a group of colors that work well together & use throughout • Write clear, concise non-sentence structures

  23. Visual Design Rules Cont.. • Text Design Elements Rules • Do not underline text • DO NOT USE ALL CAPS • Use Bold & Italics sparingly • Avoid text that leaves one word on a line on its Own • Avoid using multiple spaces after punctuation (White River)

  24. Visual Design Rules Cont.. • Font style • Select one and stick to it! • Make sure fonts are big enough to read! • Serif • Sans Serif • Decorative • Unified Design – Keep it Consistent • Readability – 36/28 Points (Font Size) • Focal point – The way the image leads the eyes

  25. Accessibility Features • Adding Alternative Text to Graphics • Use the themes delivered within the PowerPoint software. • Think twice when adding animations. Are they necessary to the presentation? • Use the object shortcuts for inserting and creating graphs and tables. • If an external document is inserted into a presentation (embedded), the inserted document must also be accessible. • Use an external editing program such as LecShare to make sure the presentation is accessible (www.lecshare.com)

  26. Design for Audiences

  27. Delivery Tips Rehearse Timing ARIVE EARLY Know your audience MAINTAIN EYE CONTACT

  28. Serif or Sans Serif? Sans Serif Serif Serif Decorative

  29. Unified Design Inconsistent Design Consistent Design

  30. 7 X 7 Guideline • Seven words per line • Seven lines per slide 7 7 Decisions, Decisions • Edit to short phrases • Use bullet points • Use active voice • Be clear and concise • Elements should support not distract • Be consistent

  31. 7 Readability • Titles • Use title case • 36 points + • Bullet points • Use sentence case • 28 points + Don’t forget the 7 X 7 guideline!

  32. Focal Point • Rehearse Timings • Arrive Early • Know your audience • Maintain eye contact

  33. Masters • Allows you to add repeated content, such as a logo or background graphic.

  34. Masters, cont… • Adding something to a Master slide, means that it will repeat on every new slide for that particular Master. • If you want to add a logo or background graphic to just a few slides, skip the Master and add them on an individual basis.

  35. Outlines • Fast • Organized • Sequenced • Offers a global overview

  36. Outline View

  37. Editing the Outline • Cut • Copy • Paste • Drag and drop • Find and replace • Apply formatting

  38. Expand or Collapse the Outline Collapsed view Expanded view

  39. Printing the Outline Print option

  40. Importing Outlines • Word outline • Other word processing applications • Rich Text Format - .rtf • Plain Text Format - .txt

  41. Importing an Outline

  42. Headers and Footers Footer Slide number

  43. Setting Up a Footer Apply to current slide only Date style Title slide checkbox

  44. Setting Up the Header Tabs Fixed date

  45. Reuse Slides Add Slide button Reuse Slides option

  46. Reuse Slides (continued) Reuse Slides pane Browse button Thumbnail of slide

  47. Package to CD or folder • Must have Windows XP or later • Must have a CD Burner • Package in MS Office PowerPoint 2007 Viewer • Enables you to show it on a computer that does not have PowerPoint • Files are converted to older formats such as .ppt, .pot, .pps • Package it just as it is, to be presented within PowerPoint • Choose Options, Archive

  48. Info & Help • If you need help finding something or aren’t sure how to do something, use the Help feature within PowerPoint. • You can also find online tutorials on the Microsoft website under the Help & How To section. • Use YouTube !

  49. Contact Information Lucy Parker Dept. of Computer Science California State University, Northridge lparker@csun.edu (818) 677-3941 Office (310) 749-3749 Cell

  50. Questions?

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