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Student Organizations

Student Organizations. Advisor Training Fall 2008 Student Leadership & Involvement Center University Center, Rm. 161 x4802. 2008-2009 Advisor Training. Welcome & Introductions Advisor Roles and Expectations Student Organization Representative (SOR) Roles

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Student Organizations

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  1. Student Organizations • Advisor Training • Fall 2008 • Student Leadership & Involvement Center • University Center, Rm. 161 • x4802

  2. 2008-2009 Advisor Training • Welcome & Introductions • Advisor Roles and Expectations • Student Organization Representative (SOR) Roles • Online Organization Registration • Financial Considerations • Online Event Registration • Event Planning & Risk Management • Resources

  3. Roles of the Advisor • Advisors facilitate active and collaborative relationships that empower students to realize their potential as ethical leaders • Teaching and Coaching • Consulting • Counseling • Mission of University • Advisors facilitate active and collaborative relationships by partnering with students in their educational experience. • Providing Continuity • Supervising programs and finances • Attending Meetings • Students will be prepared to engage in independent thought, diverse experience and dynamic leadership development training. • Assisting/Partnering with the SOR to interpret university policy

  4. Expectations • Advises in a manner that is congruent with the mission of the University. • Advisors are well versed and have done personal work to identify and address issues of inconsistency (specifically - social justice, inequity, inclusion, diversity, "isms") and can articulate their own values in relation to the mission. • Advises students by the principle that values congruence in important. The focus is not about what we “do” in advising, but rather leading and modeling. • Using other advisors as resources.

  5. Role of the Student Organization Representative (SOR) • Connect with all student groups that receive Associated Students funding. • Meet with student leadership (and their advisor - at the determination of the SOR) in the month prior to their AS funded events. • To ensure that logistics have been thought through, changes are consistent with the USD mission and that the event presented matches the event proposed.

  6. Student OrganizationRepresentative-(SOR) • Student Organization Representatives • Mandy Womack, Greek Life awomack@sandiego.edu x2253 • Lauren Johnson, Greek Life ljohnson@sandiego.edu x4802 • Jason Schreiber, Academic/Professional jschreiber@sandiego.edu x7719 • Onar Primitivo, Multicultural lcprimitivo@sandiego.edu x2994 • Kimberley Fernandes, Multicultural kfernandes@sandiego.edu x6871 • Erin Lovette-Colyer, Special Interest elovettecolyer@sandiego.edu x2395 • Michael Lovette-Colyer, Religious mlovettecolyer@sandiego.edu x4251 • Liberty Hebron, General libertyhebron@sandiego.edu x4802 • Justin Calbreath, General jcalbreath@sandiego.edu x7467

  7. Interactive Collegiate Solution

  8. Financial Considerations • Fundraising • Work with Alejandro or Mandy to coordinate fundraiser • All Fundraising must be cleared with University Relations • Funding Opportunities for all Student Organizations • ICCBC: Process conducted twice a year $100,000 (November for Spring; April for Fall) a. Event requests have to open to entire campus b. Organization must be in good standing c. Detailed information (budget and actual prices) • Budget Committee: Committee meets twice a month $10,000 a. Organization must be in good standing b. Complete paperwork and meeting with Committee • Weekend Programming Grants $750 • Accounts • On campus accounts • Off-Campus Accounts (cannot use USD Tax ID numbers or name

  9. Financial Considerations • Finance Procedures • Check Request: AS check request found in UC 161 • One week to process • Documentation backup needed • Petty Cash • Requests up to $100 • Fill out Petty Cash Form and keep receipts • Purchase Orders • Work with Liberty Hebron to execute • Online Budget Access • Noetix login • Call SOR or SLIC for assistance

  10. Event Registration

  11. Event Planning/Risk Management • Event Planning Resource • www.sandiego.edu/eventplanning • Contract Signer: Jason Schreiber, x7719 jschreiber@sandiego.edu • Risk Management • Use Liability and Activity Release Forms when: • Event being held off campus • Transportation is involved • Out of the ordinary risk involved (climbing wall, jousting, paintball)

  12. Resources • Policies & Forms • Alcohol Policy www.sandiego.edu/eventplanning • Contracts: Jason Schreiber jschreiber@sandiego.edu • Liability Form www.sandiego.edu/eventplanning • Guest Speaker Form www.sandiego.edu/eventplanning • Food Request www.sandiego.edu/eventplanning • Budget Forms www.sandiego.edu/associatedstudents • Student Leadership & Involvement Center http://www.sandiego.edu/slic/

  13. Roundtable • Comments/Questions?

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