Sponsoring Student Organizations

1. Sponsoring Student Organizations Chapter 19

2. Student organizations inspire students and bring curriculum to life

3. Objectives • Identify the purpose and benefits of co curricular student organizations • Identify the teacher’s/adviser’s responsibilities

4. Career and Technical Student Organizations • Common purpose • Bringing business/industry and education together in a working relationship • Integration of learning • Not “clubs”—part of the curriculum • Makes learning relevant • Incorporate academic standards • Reinforces what is learned in the classroom

5. Career and Technical Student Organizations • Inspire young people to realize their potential • Assume responsibilities of adult life • Develop confidence and self-esteem • Develop leadership abilities • Develop a spirit of cooperation • Develop a spirit of social responsibility • Promote business skills

6. Career and Technical Student Organizations • Business Professionals of America • Founded in 1971 • Mission: The preparation of a world-class workforce, through the advancement of leadership, citizenship, academic, and technological skills • Membership 2002 • 2500 local chapters • 52,000 members • www.bpa.org

7. Career and Technical Student Organizations • Future Business Leaders of America/Phi Beta Lambda • Founded in 1940 • Mission: Bring business and education together in a positive working relationship through innovative leadership and career development programs

8. Career and Technical Student Organizations • FBLA/PBL cont. • Membership 2002 • 13,000 local chapters • 240,000 members • www.fbla-pbl.org

9. Career and Technical Student Organizations • DECA and Delta Epsilon Chi • (Distributive Education Clubs of America) • Founded in 1946 • Mission: Enhance education of students who have interest in marketing, management, and entrepreneurship • Membership 2002 • 170,000 members • 3700 chapters • www.deca.org

10. Benefits of Student Organizations • Promotes the program • Teaches workplace skills • Recognizes achievement • Develops leadership • Encourages professionalism • Develops social skills • Enhances student reputations • Schools develop positive publicity • Community-at-large takes pride in accomplishments

11. Benefits of Student Organizations • Promoting business education programs • Student organizations promote enrollment in business and marketing programs • Increase the visibility of the programs

12. Benefits of Student Organizations • Reinforce workplace skills • Employers want employees who can • Identify and solve problems • Prepare and achieve goals • Communicate effectively • Apply new information • Negotiate with others • Work in teams • CTSO activities inspire students to develop these skills

13. Benefits of Student Organizations • Recognizing student achievement • Students develop proper attitude toward competition • Offer students opportunities to experience both low-risk failure and success • Prepare students for the competitive environment of life

14. Benefits of Student Organizations • Developing leadership • Students are elected by their peers as officers • Officers learn the responsibilities of their offices • Learn to plan independent meetings • Utilize parliamentary procedures • Effective chapters ensure that all members share in the responsibilities

15. Benefits of Student Organizations • Developing leadership cont. • Qualities of a leader encouraged • Ability to inspire others • To do one’s best in producing quality results • Exhibit honesty, sense of humor, passion, risk-taking, respect for diversity, energy, organizing skills, and vision

16. Benefits of Student Organizations • Encouraging professionalism and social skills • Offer student opportunities to • Recruit members • Run a campaign • Compete

17. Benefits of Student Organizations • Participating community service • Reciprocity—performing service in exchange for shared expertise and hands-on learning

18. Curriculum Integration • Making the classroom relevant • Provides assignments that are authentic and applied through • Leadership development • Career exploration • Community service • Fundraising activities

19. Curriculum Integration • Extracurricular approach • Local school district does not support the student organization as a co curricular activity • Advisers must use their ingenuity to bring this component to students as an extracurricular activity • Requires meeting and working with students before and after school, during the lunch hour, or an activity period

20. Curriculum Integration • A regular meeting day, time, and place should be established • Advisers should be in attendance but, students should run the meetings • Practice parliamentary procedure • Practice adherence to an agenda • Practice the rules of meeting protocol • Officers should meet separately prior to general meetings to establish the agenda

21. Curriculum Integration • Program of work • Chapters are most effective when members plan and implement a realistic program of work • Projects and programs within the framework of the national organization • Should include (but not limited to) • Preparing in conducting meetings and programs • Managing chapter funds and budgets • Fundraising activities • Social and service activities • Public relations efforts Table 1 p. 305

22. Responsibilities of the Adviser • General responsibilities includes, but is not limited to • Becoming knowledgeable about the policies and procedures of the organization • Organizing a process for the selection of officers and then properly training them • Holding regular organization meetings and insuring that each run efficiently • Assisting with the development, coordination, and implementation of a well-defined yearly plan of action • Being consistent with the enforcement of the organization’s rules and local school policies

23. Responsibilities of the Adviser • Informing the school administration, governing board, parents, and community of chapter activities • Preparing students for participation and competition in local, state, and national activities • Supervising the financial operation and fundraising activities • Providing instruction for students and leadership and personal development • Maintaining continuity, stability, and membership as students graduate and leadership changes

24. Responsibilities of the Adviser • Legal responsibilities • Process required documentation such as • Traveling forms • Medical releases • Insurance information • Parental/Guardian release statements Place of these documents in a binder and take them to all off-campus functions

25. Responsibilities of the Adviser • Legal responsibilities cont. • Secure parental/guardian releases for students’ pictures and information that may be in publications such as newspapers, brochures, web sites, and videos

26. Responsibilities of the Adviser • Out-of-school travel responsibilities • Adviser should accompany students to all activities • Parents/guardians should be informed well in advance of trips about specific dates, travel times, location, and phone contacts

27. Responsibilities of the Adviser • Trip preparation may include • Filling out a requisition for a bus and driver • Requesting a substitute teacher • Making a presentation to the school board • Driving a school van • May require a special category driver’s license • Districts may have guidelines for the ratio of teachers to students • May be requirements for male or female travelers

28. Responsibilities of the Adviser • Overnight trips offer new responsibilities • Adviser must arrange accommodations • Arrange guidelines and rules concerning • Room assignments • Curfews • Bed checks

29. Responsibilities of the Adviser • Arrange hotel details in advance and consider • Placement of students in non-smoking rooms • Number of individuals per room • Presence of connecting doors between rooms • Telephone usage • Locked beverage bars • Blocking access to rental movies • Method of payment (purchase orders rather than credit cards)

30. Responsibilities of the Adviser • Adviser should review with students courtesies and protocols such as • Checking in luggage • Table manners • Tipping procedures • What not to remove from a hotel room

31. Responsibilities of the Adviser • Parent/Guardian communication • Students may work beyond school hours and in unfamiliar settings • Teacher should communicate with parents/guardians to insure they approve • Advisers must know who has legal permission to pick students up

32. Supervision of Fundraising Activities • Students learn • Leadership • Organization • Promotion • And marketing • Students should select the project • Set realistic goals • Identifies deals

33. Supervision of Fundraising Activities • School policies and procedures • Many schools have strict guidelines • Secure written permission for all activities • The intake of funds must be closely monitored

34. Supervision of Fundraising Activities • Community relations • Be aware of community regulations such as • Permissions which may need to be secured • Curfew ordinances

35. Supervision of Fundraising Activities • Social and political standards • Be aware of norms of the local community regarding social and political standards, religious beliefs, and local customs

36. Service Learning Activities • Students learn the importance of • Honesty and integrity • The ability to work as a team member • Respect for diversity

37. Preparation for Competition • A capstone for many students • The reason many students become members • The adviser is responsible for preparing students to perform • Student should be coached for competitions • Student should be instructed in testing basics • Darkening spots correctly • Not using acronyms or abbreviations • Printing neatly • Not folding or damaging a score sheet

38. Preparation for Competition • The adviser should apprise students of all guidelines and make certain • Entry forms are completed correctly • Documents are proofread for grammar and spelling • Correct number of copies have been submitted • Documents were addressed properly • Documents and folders are labeled accurately

39. Preparation for Competition • Students may be disqualified for minor infractions • Using a pencil instead of the pen • Exceeding the time limit • Submitting a report with an improper cover • Appearing in improper attire • Students should • Arrange study sessions before competitions • Rehearse speeches and presentations • Scrutinize their own (and each other’s) attire • Double check supplies and materials

40. Preparation for Competition Advisers should reinforce to students that to be a winner, a student does not have to win a trophy. The most important benefit is the experience gained, the learning acquired, and the knowledge that the student gave their best effort.

41. Promotion of the Organization • Creating, building, and maintaining a strong chapter are a constant challenge to the adviser • Student recruitment • The adviser and current members must reach out to new students • Student career fairs • School open houses • Classroom presentations • Personal letters of invitation • Incentive challenges with current members • Brochures • Guest speakers • Field trips • Begin early in the year when students are enthusiastic and not yet committed

42. Promotion of the Organization • Administrative support • Required for success • The adviser must work to inform administrators about the importance of the student organization by publicizing students’ involvement • Newsletters • Faculty meeting presentations • Student presentations • E-mails • Invitation to social events • In-service workshops

43. Promotion of the Organization • Advertising media • Continually advertise student success stories to all stakeholders • News releases and pictures should be sent to local newspapers and publications in community venues such as school newspapers, church bulletins, civic organization newsletters • Encourage students to create and regularly update a chapter web site • Utilize the schools broadcasting capabilities • Contact local and civic groups to make student presentations