WORK THE PLAN

1. Plan the Work Endorse the Plan Initiate & Align Work the Plan Transition & Closure WORK THE PLAN • Manage the Scope, Schedule, & Budget • Manage Risks • Manage Change • Communicate: • Progress • Issues • Lessons Learned

2. Plan the Work Work the Plan 10% + 90 % + Work the Plan LEVEL OF EFFORT Plan the Work Initiate & Align Endorse Close TIME WORK THE PLAN

3. SCHEDULE PROJECT RISK BUDGET Q SCOPE WORK THE PLAN • Working the Plan is… • Actively managing those planned elements, including scope, schedule, & budget

4. WORK THE PLAN • Working the Plan is… • Actively monitoring and managing identified risks and change…

5. WORK THE PLAN • Working the Plan is… • …and responding proactively instead of reactively to potential changes and risk

6. WORK THE PLAN • Working the Plan is… • Communicating project progress, project issues, and lessons learned

7. WORK THE PLAN • Working the Plan is… • Effectively communicating & building on relationships within the team, customers, & sponsors

8. WORK THE PLAN Managing Scope, Schedule, & Budget TOOLS • PDIS & PDIS Reports • Project Control & Reporting Guide • Earned Value Management INPUT PRODUCTS • Endorsed Project Management Plan • Project WBS • Project Schedule • Project Budget • Project Aging • Current Project Management Plan • Management Reports • Recovery Plans

9. WORK THE PLAN • Managing Scope, Schedule, & Budget • Project includes all work required and quality is consistent with the expectations (Scope) • Timely completion of the project (Schedule) • The project is completed within the approved budget (Budget)

10. $ S WORK THE PLAN • Project Performance Baseline • Project Work Breakdown Structure (WBS) • Project Baseline Schedule • Project Budget • Serves three critical functions in managing the project

11. WORK THE PLAN • Project Performance Baseline • Critical Functions • “Score-keeping” It provides the target metrics and measures that we use to gauge actual performance against the plan

12. WORK THE PLAN • Project Performance Baseline • Critical Functions • “Attention-directing” It provides the basis for identifying and understanding the potential impact of performance problems

13. WORK THE PLAN • Project Performance Baseline • Critical Functions • “Problem-solving” It provides the background and basis for “testing” solutions to performance problems

14. WORK THE PLAN • Project Scope Management • Scope Change Control • Identifies when a change has occurred • Manages change when and if it occurs • Influence those factors that create change • Ensure they are beneficial and endorsed

15. WORK THE PLAN • Project Schedule Management • Schedule Change Control • Identifies schedule changes • Analyze planned vs. actual and manage the required schedule adjustments • Influence those factors that create change • Ensure they are beneficial and endorsed

16. WORK THE PLAN • Project Schedule Management • A project schedule that is not kept current is likely to be more “dangerous” than having no schedule at all. A non-current schedule can easily deceive you into thinking the project is at a certain point of evolution when in reality it is not.

17. WORK THE PLAN • Project Budget Management • Budget Change Control • Identify cost baseline changes • Analyze planned vs. actual and manage the required budget adjustments • Influence the factors that create budget changes

18. WORK THE PLAN • Project Budget Management • Budget Change Control (cont.) • Prevent incorrect, inappropriate, or unauthorized changes from being included in the cost baseline • Ensure cost baseline changes are agreed upon and endorsed

19. WORK THE PLAN • Managing Scope, Schedule, & Budget • A cardinal rule in project management is that, whenever scope, schedule, or assigned project resources change – a corresponding budget review / change is mandatory. The application of this rule often requires involvement and assistance from others who will be expected to endorse the resulting updated plan.

20. WORK THE PLAN • Earned Value Management (EVM) • What is Earned Value Management? • A method of integrating scope, schedule, and resources for measuring project performance PMBOK Guide 2000

21. WORK THE PLAN • Earned Value Management (EVM) • What is Earned Value Management? • It compares the amount of work that was actually earned with what was planned and what was actually spent to determine if schedule and cost performance are as planned PMBOK Guide 2000

22. WORK THE PLAN • Manage Risks • Risk Management is an integral component of day-to-day management of the project • Project teams implement and continuously update the Project Risk Management Plan throughout the life of the project

23. WORK THE PLAN • Manage Risks • Primary Risk Management Functions: • Monitoring identified risk events • Identifying new risk events • Evaluating/revising probability & impact estimates

24. WORK THE PLAN • Manage Risks • Primary Risk Management Functions: • Devising & implementing response plans • Evaluate/document effectiveness of responses • Reporting

25. WORK THE PLAN Manage Risks TOOLS • WSDOT Cost Risk Estimating & Management (CREM) • Risk Register INPUTS PRODUCTS • Endorsed Project Management Plan • Risk Management Plan • Progress Reports • Response Strategies

26. Agenda Maintain Report WORK THE PLAN Manage Risks Implement & Manage the Risk Management Plan

27. Additional Analysis Assign Report WORK THE PLAN Manage Risks Track and Monitor Potential Risk Events

28. Response strategy New Risk Identify triggers If… A T M A …then WORK THE PLAN Manage Risks Identify and Evaluate New Risk Elements

29. WORK THE PLAN Manage Risks Implement Risk Management Plan when risk event occurs • Review • Implement • Track • Monitor • Document

30. WORK THE PLAN Manage Risks Manage Risk Response Resources % complete = % risk

31. WORK THE PLAN Change Management Project teams implement the Change Management Plan (CMP) from the Project Management Plan (PMP) and actively identify and manage potential change issues.

32. WORK THE PLAN Change Management A CMP provides the framework for decision making when change occurs

33. WORK THE PLAN Change Management TOOLS • PDIS & PDIS Reports • Project Control & Reporting Guide INPUTS PRODUCTS • Endorsed Project Management Plan • Change Management Plan • Project Performance Baseline • Management Reports • Response Strategies

34. WORK THE PLAN • Change Management • Review Project Change Management Plan • Brief team members and other participants on process and procedures

35. WORK THE PLAN • Change Management • Identify and Manage Change Issues • Identify and quantify the variance from the Project Performance Baseline

36. WORK THE PLAN • Change Management • Administer the Change Process • Per the Project CMP, begin the process to address the change issue

37. WORK THE PLAN • Change Management • Develop Mitigation/Recovery Plans • Per the Project CMP, develop plans to recover or mitigate the impacts of change

38. WORK THE PLAN • Change Management • Obtain Endorsement • Project Management iterative process. Obtain endorsement for recovery/mitigation plan

39. WORK THE PLAN • Change Management • Update Project Performance Baseline • After endorsement of the recovery/mitigation plan, update the project Performance Baseline to reflect the current endorsed plan.

40. WORK THE PLAN • Change Management • Communicate • Per the Project Communication Plan, update project team on the changes made.

41. WORK THE PLAN • Change Management • Project Control Form • WSDOT has adopted a standardized change management procedures for Highway Construction projects (CIPP) • http://wwwi.wsdot.wa.gov/ProjectReporting/PCR_Proj_Mgmt.htm

42. WORK THE PLAN • Communication & Team Building • Customer Relationships • Know and manage customer expectations • Communicate progress • Resolve conflictas necessary

43. WORK THE PLAN • Communication & Team Building • Communication • Appropriate frequency and quality is essential for project delivery

44. WORK THE PLAN • Communication & Team Building • Team Building: • Teams are dynamic • Teams must be built • Teams must be sustained

45. WORK THE PLAN Communication Project teams implement the Communication Plan from the Project Management Plan (PMP).

46. WORK THE PLAN Communication TOOLS • PDIS & PDIS Reports • Lessons Learned Website and Database INPUTS PRODUCTS • Endorsed Project Management Plan • Communication Plan • Project Performance Baseline • Progress/Status Reports • Quarterly Project Reports (QPR) • Lessons Learned

47. WORK THE PLAN Communication Implementing the Communication Plan

48. WORK THE PLAN Communication Progress Reporting

49. WORK THE PLAN Communication Issues & Issues Reporting

50. WORK THE PLAN Communication Lessons Learned http://wwwi.wsdot.wa.gov/IPD/WSDOT+Lessons+Learned.htm