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WEB for Admissions

WEB for Admissions. On Line Application Upload Process Bruce Correll – Lehigh University Melissa Gerding – Villanova University Bob McBride – LaSalle University. PABUG Admissions “PUSH” . Set Up Forms and Decision Points Bruce Correll - LEHIGH. Decision Points .

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WEB for Admissions

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  1. WEB for Admissions On Line Application Upload Process Bruce Correll – Lehigh University Melissa Gerding – Villanova University Bob McBride – LaSalle University

  2. PABUG Admissions “PUSH” Set Up Forms and Decision Points Bruce Correll - LEHIGH

  3. Decision Points • Individual vs. Job Submit “batch” push • Who ??? and How many??? • Push overrides vs. individual overrides test and options • Must be related to required portions of the app. • SOAINFR is a key to matches {{{{ be careful of use of middle initial or name and its effect }}}} • EDI standards in SOAXREF using TS 189 codes or user generated

  4. Push Set Up • SAAERUL • SOAXREF (during app set up must match SOACURR, SOAXCUR, AND SOAWCUR • SAAWAPP • Required and Optional must match • SAAECRL

  5. Admissions “PUSH” Process Forms and Application “Flow” Melissa Gerding - VILLANOVA

  6. SAAEAPSElectronic Application Process Form USES • Review electronic applications • Delete “frivolous” applications • Review/process suspended or erroneous records resulting from Batch process OR 4. Verify and load applications in Manual process

  7. SAAEAPS

  8. SARETMTElec. Appl. Verify/Load Process • Job Submission Process • Use this Job to Batch process applications that meet processing guidelines (set up previously) • Run in Audit and Update Mode • NOT used in Manual upload process

  9. SARETMT

  10. SARETMT- Parameters

  11. SAAEAPSSuspense/Error Status

  12. Manual Verification/Person Search

  13. SOQMTCHResolve Suspense / Match Process

  14. Create Person/ New Record

  15. Manual Verification

  16. Manual Verification / Review Results 2 1

  17. Example: Error in Procedure This is BAD!!!! This is Bad!!!

  18. Verification Complete/ Load Application

  19. Application Pushed

  20. Admissions “PUSH” Process Maintenance Resources, Schedule, Additional Decision Points Bob McBride – LA SALLE

  21. Web App History - Day • Implemented in Day Admission Fall 2000 • Some modifications required • Manual process • Hasn’t evolved much since implementation

  22. Web App History – Eve / Grad • Implemented in Eve/Grad Summer 2003 • Baseline product with supporting MS Access Reports and Worksheets • Manual process • Uses latest enhancements to the product

  23. Staffing – Day • All Undergraduate admissions systems maintained and operated by IMG • Push process run by Technical Specialist for Admission • Manual clean up performed by day support staff

  24. Staffing – Eve / Grad • All evening and graduate systems maintained by Associate Registrar • Push process run by support staff in Office of Adult Enrollment • Manual clean up performed by grad / eve support staff

  25. Process Schedule - Day • Runs on a weekly basis • Pushed, printed and distributed to support staff for data cleanup • Support staff distributes to counselors for file review • Decision letters mailed weekly starting in mid October

  26. Process Schedule – Grad / Eve • Runs on a daily basis • Pushed, printed and cleaned up by support staff • Support staff distributes files to individual grad directors for file review • Decision letters mailed weekly

  27. Questions? • Bruce Correll = bsc1@lehigh.edu • Melissa Gerding = melissa.gerding@villanova.edu • Bob McBride = mcbrider@lasalle.edu Documentation: • Using Banner Student: Chapter 11 Admissions (version 5.5: pp 11.172-11.224)

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