The Board of Directors Newsletter July - December 2022

1. The Board of Directors Newsletter July - December 2022 Following on from previous newsletters, a brief report on the discussions and decisions made by the Institute’s Board of Directors for the period July 2022 to December 2022 is provided. The purpose of the newsletters is to keep both staff and students aware of the Board’s activities. Policies and procedures approved Emeritus Professor Policy and Procedure Indigenous Students Policy and Procedure Underage Domestic Student Policy and Procedure Revised Copyright Policy and Procedure Revised Alcohol, Drug and Substance Misuse Policy and Procedure Revised MIT Library Policy and Procedure Board of Directors Succession Planning Accepted and approved the Chair’s paper on Succession Planning – Principles & Processes MIT Strategic Plan 2023-2027 Held a Strategic Planning Workshop in August to consider and provide feedback on the initial draft of the new MIT Strategic Plan 2023-27. The workshop was facilitated by external consultant, Justin Bokor Considered and provided further feedback on the revised draft of the new Strategic Plan at its October meeting The Board finalised and approved the new MIT Strategic Plan 2023-27 at its special meeting in December MIT Strategic Plan 2018-2022 Accepted the 2022 Annual Institutional Performance to Plan Report from the CEO and noted the accompanying addendums. The Board commended the CEO on the quality of the report and noted broad range of programs now offered by MIT. MIT Group Foundation Ltd As part of its ongoing commitment to civic leadership and social responsibility, MIT is now the sole member of the Foundation, a registered charity engaged in overseas aid and development activities in developing countries, in particular, Nepal. Approved the changes to the Foundation’s Constitution, including broadening its objectives to include environmental sustainability, humanitarian crisis and support and aid to refugees and asylum seekers.

2. Academic Board and Academic Board appointments: Accepted the Report on MIT Quality of Admissions 2021 Accepted the Report on the Annual Self-assessment of the Academic Board’s Performance for 2021 and endorsed the recommendations contained in the Report. Accepted the Report on the Annual Review of Research and Scholarship for 2021 and endorsed the Academic Board’s approach in modifying the structure, content and style of the research report. Accepted the Report on Student Academic Outcomes (Attrition, Progression and Completion) for 2021 and endorsed the recommendations contained in the Report. Accepted the Report on the Annual Review of Academic Integrity for 2021 and endorsed the recommendations contained in the Report. Considered and provided feedback to the draft Scholarship and Research Plan 2023-25 and its Implementation Plan. Considered and provided feedback to the draft Learning and Teaching Plan 2023-25 and its Implementation Plan. Approved the re-appointment of A/Prof. Diane Bolton for a further term of 2 years as external academic representing the Business disciplines and the re-appointment of A/Prof. John Hurst for a further term of 2 years as external academic representing IT and Engineering. Student Experience Committee Approved the revised Terms of Reference for SEC to provide for better clarity on the functions of the SEC Approved the extension of the Student Experience Plan 2021-2022 for a further 12 months. Accepted the QILT GOS Report – 2021 Annual Review and endorsed the recommendations contained in the Report Accepted the Annual Report 2021 – Industry Engagement, Career Development and Alumni and endorsed the recommendations contained in the Report Accepted the Report Annual Review of MIT’s Relative Performance on QILT Indicators 2021 Accepted the Annual Report on 2022 Student Complaints and Appeals (non-academic), noting that overall, the number of complaints had reduced in 2022 Accepted the update on the implementation of the Student Experience Plan [2021-22] Approved the appointment to the SEC of Rey Whiley for a term of 2 years as a student representative (Melbourne campus) and appointment of Kritika Manisha Sami for a term of 1 year as a student representative (Melbourne campus) COVID-19 Rescinded the COVID-19 Vaccination Policy and Procedure, noting the change in governmental health advice in Victoria and NSW such that the policy is no longer

3. implementable given now neither Victoria nor NSW require vaccination. The Board noted that MIT’s COVID-Safe Plans for each campus remains in place. Financials Approved the audited Financial Report for year ending 20 June 2022, following the presentation by MIT’s auditors, Deloitte Touche Tohmatsu Considered the quarterly financials for Quarter 1, FY23 at its November meeting. Re-appointment of Directors The Board, sitting as the Nominations Committee unanimously re-appointed the Deputy Chair, Prof. David Battersby for a further 2 year term and re-appointed independent director, Dr Patricia Stewart for a further 2 year term. Risk and Risk Management Approved the revised Risk Management Plan Requested ARMC to review Risk 14 regarding MIT’s ICT systems, in light of the recent Optus and Medibank data breaches Adopted ARMC’s recommendation that cyber security be a standing item onthe Board’s agenda Cybersecurity While the Board has regularly evaluated and assessed the risk of breaches in IT security, given the recent publicity and serious breaches of security especially around identify theft, the Board has redoubled its efforts to ensure that MIT has processes in place to minimise cybersecurity breaches. At the same time, the Board has commenced investigations and is discussing MIT’s response to issues around artificial intelligence, especially in relation to academic integrity. Because of the potential seriousness of any breach, cybersecurity is now a standard, and separate item on the Board’s agenda. Both staff and students at MIT will be kept closely informed and consulted on cybersecurity issues. Read More…